Final 2024 1210 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, December 10, 2024
Moses Lake Civic Center – 401 S. Balsam or remote access*
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentations
- Water and Sewer Project Bonding - DA Davidson Rep
-Habitat for Humanity - Rebecca Mabius, Executive Director
Citizen’s Communications **
Summary Reports:
Mayor’s Report
Future Business – MLMC 2.08.050 states to place an item on an agenda by: consensus of
Council, Council Committee or any combination of three Council, the City Manager, or
the Mayor.
City Manager’s Report
-Lobbyist Selection
Public Hearing, Continued
#1 2025 Budget Ordinance 3062 pg 4 Motion
Presented by Madeline Prentice, Finance Director
Summary: Hear from public, review and consider adoption
COML Council Packet 12-9-24, Page 1 of 131
December 10, 2024, City Council Meeting Page 2
#2 Consent Agenda pg 7 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.City Council Meeting Minutes of October Budget Workshops and November 12, 2024
b.Claims and Payroll
c.Well #24 Motor Emergency Repair Resolution 3995
d.SR17 & Randolph Road Sink Hole Emergency Repair Resolution 3996
Old Business
#3
#4
2024 Multimodal Trail Plan Update Resolution 3997 pg 27 Motion
Presented by Brian Baltzell, Public Works Director
Summary: Council to review and consider adoption
Grant County Animal Outreach Amendment pg 68 Motion
Presented by Madeline Prentice, Finance Director
Summary: Council to review and consider approval
New Business
#5
#6
#7
#8
#9
Willow Crest Estates Subdivision Deferral pg 79
Motion
Presented by Brian Baltzell, Public Works Director and
Vivian Ramsey, Interim Community Development
Director Summary: Discussion Only
Civic Center Solar Panel Project Modification pg 97
Presented by Brian Baltzell, Public Works Director
Summary: Council to review and provide direction to staff
Snow Plow Contract 2025 pg 93 Motion
Presented by Brian Baltzell, Public Works Director
Summary: Council to review and consider approval
City Attorney Contract Amendment pg 98 Motion
Presented by Madeline Prentice, Finance Director
Summary: Council to review and consider approval
ML School District Parks Facility Use Amendment pg 105 Motion
Presented by Doug Coutts, Parks Director
Summary: Council to review and consider approval
Administrative Reports
December 10, 2024, City Council Meeting Page 3
Council Committee Reports
Information Item
-Upcoming Agenda Items pg 122
Adjournment
Next Regular Council Meeting is scheduled for January 14, 2025
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk
at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
*Remote Options:
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Or #2 MS Teams by phone (audio only) +1 509-707-9401,,662643436# United States, Moses Lake
Or #3 - YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk prior to the
start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-
minutes for citizens who have signed up to speak. Click this link for remote speaker request forms which
must be completed by 3 p.m. on the day of the meeting. To be heard remotely during the live meeting –
select the Teams option 1 above.
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Mike Jackson, Interim City Manager 21669
Madeline Prentice, Director Finance
12/10/2024 Public Hearing
2025 Budget Ordinance 3062 - public hearing continued
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Conduct the Public Hearing, then adopt the 2025 budget ordinance.
01.02.2025 Budget Ordinance.docx 25.86KB
Overview
The budget provides for the financial planning, control, and evaluation of all funds. The City Manager and all
Department Directors met to review budget proposals, and a proposed 2025 budget was presented to Council at
a budget workshop held on October 5, 2024. At Council's direction, additional meetings were conducted
following the first budget workshop on October 23rd and October 31st. Recommended changes from the
budget workshops have been included in the preliminary budget.
Council conducted the first public hearing on the 2025 Preliminary Budget on November 12, 2024. From that
meeting, further recommendations from Council were made. A second public hearing was held on November
26th and continued to December 10, 2024. A final budget workshop was conducted on December 5th with
Council making further adjustments to budgeted items, specifically regarding the ARPA funds the City received.
For the Final Budget, all funds are balanced within available resources (i.e., reserves and new revenues).
Additional explanation and summaries of revenues and expenditures by fund are included in a separate 2025
Final Budget document which is available for public review on the City of Moses Lake website.
This is the presentation of the budget ordinance establishing the authorization and spending plan for the 2025
fiscal year for all City operations. It requires a hearing to accept public comments and input. A balanced budget
needs to be adopted by December 31, 2024. The budget includes revenue estimates based on the 2025 Fee
Schedule which will be presented to Council in a separate agenda item approved at the November 26, 2024
Council meeting. The final budget also includes the 2025 pay scale for non-represented staff which we are
recommending adoption of by Council with the final 2025 budget adoption. Adoption of the 2025 salary
schedule shown in the appendix to the budget supports the salaries and wages included in the 2025 annual
budget.
Link to online: 2025 Final Budget Pending Adoption December 10
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
The total proposed 2025 expenditure budget is roughly $117.2 million with General Fund operating budget
comprising $43.4 million of the total budget. All funds are balanced with available resources (reserves and
revenues).
Changes made to the budget from the second public hearing held on November 26th include:
ARPA funds that had previously been allocated, but not "obligated" per the U.S. Treasury's definition of
obligated funds have been reallocated as follows:
Increase the 2024 funding to Grant County Animal Outreach (GCAO) for operations by $70,000. Increase
the funding to the GCAO for 2025 and 2026 operations from $100,000 to $181,000 each year. The funding
for these increases will be taken out of unobligated ARPA funds. The Police Department budget has been
updated for 2025 to reflect the additional $81,000 in expense, and the revenue has been adjusted to
include a transfer-in of $181,000. A contract amendment for the GCAO will be presented at the December
10, 2024, Council meeting for consideration.
Amend the current GCAO contract to include funding up to $1,000,000 for the design and construction of a
new animal shelter. This funding amount has been split equally between 2025 and 2026 and will be paid
from the Misc. General Services fund. The Misc. General Services budget has been updated to reflect an
expenditure of $500,000 in 2025 and a transfer-in from ARPA of $500,000 in 2025. During the 2026
budget process, the remaining $500,000 will be included similarly in the 2026 budget.
Repay Grant County $582,926 for the purchase of pallet shelters for the Sleep Center. The Homeless
Services budget had previously been allocated $1,500,000 in ARPA funds for capital projects. Grant
County awarded the City $633,052 in 2024 for the purchase and installation of new pallet shelters. The
shelters have been purchased and Grant County reimbursed the City for the cost of the shelters. Unless
the shelters are installed, the funding will need to be repaid to Grant County. The remaining ARPA funds
after repayment to the County will be reallocated to other projects that meet the U.S. Treasury's definition
of obligated or to staffing costs which complies with the Treasury's requirements for the use of ARPA funds.
Fund the Tyler ERP software implementation costs and part-time temporary staff hired at the end of 2024
to support the implementation. Some of the ARPA funds will be transferred in 2024 for costs that have
already been spent on the implementation, but the bulk of the costs ($614,325) will be spent/transferred in
2025.
Fund staffing costs for Technology Services and the Police Department. Some of the ARPA funds will be
transferred in 2024 with a significant amount being transferred in 2025 and any remaining funds transferred
in 2026.
At the December 5, 2024, budget meeting, Council authorized the following changes to service providers
funded by payments from the City:
Grant County Health District - authorized $70,000 in 2025. This is a decrease of $12,000 from what had
been budgeted previously.
Moses Lake Senior Center - authorized $30,000 in 2025. This is an increase of $12,500 over the
previously budgeted amount.
Moses Lake Community Coalition - authorized $15,000 in 2025. This is an increase of $3,000 over the
previously budgeted amount.
Options and Results
Staff recommends City Council conduct the Public Hearing, then adopt the budget ordinance.
Continue the Public Hearing, consider adoption of the budget. The budget process continues in compliance
with state law.
Provide staff with specific changes, which would then need to be incorporated into the budget to be brought
back for adoption at a special meeting prior to December 31, 2024.
ORDINANCE NO. 3062
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON FOR THE YEAR 2025 AND MAKING APPROPRIATIONS FOR ESTIMATED EXPENDITURES
WHEREAS, on or before the 12th day of November 2024, a proposed budget and estimate of the
amount of moneys required to meet the public expenses, and retirement and interest, reserve funds, and expenses of government of the City for the year 2025 was duly filed with the City Clerk of the City of Moses Lake and submitted to the City of Moses Lake City Council, all in accordance with applicable laws, and
WHEREAS, subsequent to November 1, 2024, the City Council held hearings on the budget and on November 12, November 26, and December 10, 2024, the City Council held formal public hearings on the budget all in accordance with applicable laws, and
WHEREAS, subsequent to its formal public hearings, the City Council made adjustments and
changes to the budget as the Council deemed necessary or proper and determined the allowance in each item, department, classification and fund, all as set forth in the final budget document attached hereto, all in accordance with applicable laws, and
WHEREAS, the proposed budget does not exceed the lawful limit of taxation allowed by law to
be levied on the property within the City for the purposes set forth in the budget, and the estimated expenditures set forth in the budget being all necessary to carry on the government of the City for fiscal year 2025 and being sufficient to meet the various needs of the City during that period; now, therefore,
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The budget for the City of Moses Lake, Washington for the year 2025 is hereby
adopted at the fund level in its final form and content as set forth in the budget document, “City
of Moses Lake, Annual Budget - 2025”, which is attached hereto as Schedule A. Section 2. Estimated resources for each separate fund of the City of Moses Lake, and aggregate expenditures for all such funds for the year 2025 are set forth in summary form entitled “City of
Moses Lake, Annual Budget – 2025” which is attached hereto as Schedule A and are hereby
appropriated for expenditure at the fund level during the year 2025. Pursuant to RCW 35A.13.080 the City Manager shall administer the expenditure of all funds appropriated herein, and the City Manager is authorized to take all necessary and prudent actions to implement the City Council’s expenditure directives and budget appropriations.
Section 3. The budget for the 2025 fiscal year is inclusive of the 2025 fee schedule as approved and accepted by Council by separate resolution.
Section 4. The Clerk for City Council is directed to transmit a certified copy of the budget hereby adopted to the Division of Municipal Corporations in the Office of the State Auditor and to the
Association of Washington Cities.
Section 5. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law.
Passed by the City Council and signed by its Mayor on December 10, 2024.
______________________________________
Dustin Swartz, Mayor ATTEST:
________________________________ Debbie Burke, City Clerk
APPROVED AS TO FORM:
__________________________________ Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Skaug Lombardi
Vote:
Date Published: December 16, 2024 Date Effective: December 21, 2024
MOSES LAKE CITY COUNCIL
BUDGET WORKSHOPS 2024
Notice of three special meetings were posted and conducted at the Moses Lake Civic Center at
401 S Balsam.
STUDY SESSION SATURDAY, OCTOBER 5, from 8 am to 12:10 pm
STUDY SESSION SATURDAY, OCTOBER 23, from 11 am to 1:40 pm
STUDY SESSION THURSDAY, OCTOBER 31, from 1 pm to 4:25 pm
Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher,
Martinez, and Myers.
Budget Workshop Highlights
The first meeting consisted of a broad review of the General Fund challenges and options for
solutions.
The second meeting continued the review of the General Fund with updated figures based on
discussions from the October 5th meeting regarding property tax increase of banked capacity,
additional $10k for pickleball paint, proposed wage increases for non-represented staff, and
new technology fees. City Council requested staff arrange for presentations on November 12
from service agencies requesting increases in next year’s funding.
The third meeting focused on the Enterprise Funds and Capital Projects. Staff provided details
to Council on the proposed street repairs and long-term plans for improving potable water
resources.
______________________________________
Dustin Swartz, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
COML Council Packet 12-9-24, Page 12 of 131
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Mike Jackson, Interim City Manager 21320
Madeline Prentice, Director Finance
12/10/2024 Consent Agenda
Disbursement report since November 26, 2024
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
1,458,807.63$1,458,807.63$0.00$
Approve payment of claims as presented.
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
Checks: 167942 - 168064 - $797,427.72
Payroll Checks: 11-22-2024 PR, #66544 - 66550 - $15,310.83
Electronic Payments: 11-22-2024 Direct Deposit - $646,069.08
Vouchers - 12.10.2024.pdf 113.37KB
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at
least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the
above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services or performing labor must be certified by the appropriate official to ensure that the materials have
been furnished, the services rendered, or the labor performed as described, and that the claims are just, due
and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been
met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body
has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the
legislative body had adopted policies that implement effective internal control; (3) the legislative body has
provided for review of the documentation supporting the claims within a month of issuance; and (4) that if
claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council
approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments
during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior
to submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in
place.
Options and Results
Approve
N/A
Staff would recognize claims as receivables and pursue collections.
TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal.
FUND NO FUND NAME 12/1/2024 AMOUNT 12/10/2024
001 GENERAL FUND 11,912,936 116,118.53 11,796,817
102 TOURISM 2,219,414 40,000.00 2,179,414
103 GRANTS AND DONATIONS 1,219,775 1,310.27 1,218,465
105 ARPA 3,043,150 - 3,043,150
110 HOMELESS SERVICES 648,163 15,553.76 632,609
111 OPIOID ABATEMENT 310,192 - 310,192
112 PUBLIC ARTS PROGRAM 49,824 486.84 49,337
114 PATHS/TRAILS 99,854 - 99,854
116 STREET 1,055,706 2,847.30 1,052,859
119 STREET REPR/RECON 4,028,413 69,022.22 3,959,391
170 TRANSPORTATION BENEFIT DISTRICT 2,646,015 - 2,646,015
282 LOCAL BORROWING 1,284,186 - 1,284,186
286 REFUNDING GO BONDS 2015 184,980 - 184,980
314 PARK & RECREATION IMPROVEMENTS 127,113 - 127,113
315 PARK MITIGATION CAPITAL PROJECTS 21,837 6,425.00 15,412
316 COMMUNITY SERVICES CENTER - - -
320 FIRE MITIGATION FUND 893,577 - 893,577
322 WATER REMIDIATION 1,482,901 3,683.86 1,479,217
411 WATER 8,331,142 20,575.38 8,310,566
412 WASTEWATER 2,873,065 6,771.41 2,866,293
450 2011 BOND FUND 10,304 - 10,304
451 2011 BOND FUND - RESERVE - - -
452 2004 BOND FUND 5,792 - 5,792
453 2004 BOND FUND - RESERVE - - -
471 WATER RIGHTS 1,591,683 - 1,591,683
477 WATER SEWER CONSTRUCTION 4,766,880 5,579.76 4,761,300
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,534 - 9,534
490 SANITATION 2,572,902 3,936.72 2,568,965
493 STORM WATER 894,187 16,804.23 877,383
495 AIRPORT 50,020 - 50,020
498 AMBULANCE 1,411,006 11,489.55 1,399,517
501 UNEMPLOYMENT COMPENSATION INSURANCE 197,008 - 197,008
503 SELF-INSURANCE 365,877 - 365,877
517 CENTRAL SERVICES 1,097,702 - 1,097,702
519 EQUIPMENT RENTAL 2,815,064 64,570.17 2,750,493
528 BUILDING MAINTENANCE 2,677,043 431,882.88 2,245,160
611 FIRE PENSION 546,348 1,511.83 544,836
623 DEPOSIT 1,265,948 (21,141.99) 1,287,090
631 STATE 15,208 - 15,208
TOTAL 62,744,944$ 797,427.72$ 61,947,516$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date- 12/10/2024
COML Council Packet 12-9-24, Page 15 of 131
Check Name Check Amount Check Date Invoice Description
167942 A & H Printers Inc 508.87 11/26/2024 Door Hangers - Endpoint Replacement
167943 AAA Readymix Inc 811.88 11/26/2024 Concrete Delivery
167944 Abc Hydraulics 49.95 11/26/2024 Clamps
167945 Active Network LLC 23,181.03 11/26/2024 ActiveNet 2024 Fees
167946 Ag Supply Ace Hardware 129.85 11/26/2024 Ice Rink Sprayer
167947 Alan Key 400.00 11/26/2024 Pre-employment Polygraph
167948 Amazon Capital Services, Inc.3,524.05 11/26/2024 Office/Operating Supplies
167949 Anatek Labs, Inc.2,775.00 11/26/2024 Sample Testing
167950 Anatek Labs, Inc. -Yakima 390.00 11/26/2024 Sample Testing
167951 Applied Industrial Systems, LLC 6,425.00 11/26/2024 Ice Arena Chiller Leak Repair
167952 APWA Membership 3,583.00 11/26/2024 2024-2025 APWA Memberships
167953 AT&T Mobility II, LLC 2,524.57 11/26/2024 First Responder Lines
167954 Badger Meters Inc 2,957.67 11/26/2024 October 2024 Meter Read Services
167955 Basin Propane LLC 69.26 11/26/2024 Propane
167956 Basin Septic Services Inc 463.58 11/26/2024 Sanitizer Stations/ Portible toilets
167957 Battery Systems Inc 64.12 11/26/2024 CB12180-NB Battery
167958 Bound Tree Medical LLC 184.96 11/26/2024 Medical Supplies
167959 Bud Clary Chrysler Dodge Jeep 168.18 11/26/2024 Detector
167960 Bud Clary Ford LLC 303.52 11/26/2024 USB Manual Eq #204
167961 Cascade Natural Gas Corp 1,197.57 11/26/2024 Natural Gas Utilities
167962 Central Machinery Sales Inc 2,604.00 11/26/2024 Irrigation Compressor Rental
167964 Centurylink 345.34 11/26/2024 Telephone Services
167965 CHS Inc 34,323.88 11/26/2024 Fuel for Vehicles/Grease
167966 Co-Responder Outreach Alliance 100.00 11/26/2024 Annual Membership, KOK
167967 Cobies Fine Dry Cleaning 98.48 11/26/2024 Dry Cleaning/Tailoring
167968 Cole & Sons Farm 4,140.71 11/26/2024 Retention Pond Owl & Tohee
167969 Columbia Basin Herald 282.62 11/26/2024 Advertising
167970 Connell Oil 6,484.66 11/26/2024 DEF/ Equiment Supplies
167971 Consolidated Disposal Service 30.60 11/26/2024 Disposal Loads
167972 Dobbs Peterbilt- Moses Lake 485.94 11/26/2024 Clamp
167973 EMS Connect, LLC 693.00 11/26/2024 EMS Subscription
167974 Equipment Simulations LLC 1,195.00 11/26/2024 Computer Software, Fire
167975 Evergreen StormH2O 15,366.40 11/26/2024 Stormwater Comp Plan & Rate Study
167976 Faber Industrial Supply 3,840.63 11/26/2024 Parts/Supplies
167977 Galls LLC 12,795.43 11/26/2024 Uniform Pieces
167978 Garland/DBS, Inc 382,770.33 11/26/2024 Re-Roof OPS#1 Building PW2023-041
167979 Gray & Osborne, Inc.8,120.49 11/26/2024 Well 34 Pilot Study and Project Report
167980 Grimco, Inc.246.08 11/26/2024 Supplies
167981 Ground Works Three, LLC 5,041.67 11/26/2024 Rental @ Sleep Center December 24
167982 H D Fowler Company 2,687.85 11/26/2024 Meter Parts
167983 Hochstatter Electric Inc 318.70 11/26/2024 HVAC Repair- Well 17
167984 Home Depot Pro (Supplyworks)3,367.17 11/26/2024 Custodial Supplies
167985 IAFF #1258/Disab Ins 2,560.16 11/26/2024 IAFF Fire Disability
167986 Ibs Inc 1,331.17 11/26/2024 Shop Supplies
167987 Imsa 425.00 11/26/2024 2025 IMSA Membership Dues
City of Moses Lake
Checks Issued with Summary Description
For December 10th, 2024 Council Meeting
COML Council Packet 12-9-24, Page 16 of 131
Check Name Check Amount Check Date Invoice Description
167988 Inland Body & Paint 14,191.42 11/26/2024 Repair Eq # 057
167989 Jerrys Auto Supply 242.60 11/26/2024 Equipment Parts
167990 K & N Electric 18.43 11/26/2024 Capacitor
167991 Kelley Create 1,199.48 11/26/2024 Shelving/Bookcase for Senior Inspector
167992 Kottkamp & Yedinak, P.L.L.C.1,557.50 11/26/2024 Seizure Pro Services
167993 Lad Irrigation Company Inc 1,003.84 11/26/2024 Well No. 11 Panel Repair
167994 Lakeside Disposal, Inc 25.67 11/26/2024 Recycling @ Fire
167995 Lion Totalcare, Inc.115.15 11/26/2024 NFPA Cleaning
167996 Moon Security Services Inc 267.85 11/26/2024 Security Services
167997 Moses Lake Steel Supply 146.69 11/26/2024 Eye Bolts
167998 Motion Industries, Inc 34.10 11/26/2024 Couplings/Fittings
167999 Norco Enterprises Inc 944.23 11/26/2024 Supplies
168000 North 40 Outfitters 217.34 11/26/2024 Supplies
168001 Northstar Chemical Inc 3,117.25 11/26/2024 Sodium Hypochlorite
168002 NYS Child Support Prosessing Center 184.61 11/26/2024 Gilmartin Child Support
168003 Office of Financial Recovery 265.00 11/26/2024 Torrey Garnishment
168004 Pacwest Machinery LLC 1,140.86 11/26/2024 Misc. Parts
168005 Parker Corporate Services, Inc 20,924.07 11/26/2024 Security Services
168006 Pasco Tire Factory, INC 6,100.16 11/26/2024 385/65R22.5 Tires
168007 Penhalluricks Express Bldg Inc 486.84 11/26/2024 Sculpture Project (1% Arts)
168008 Perteet, Inc.64,184.49 11/26/2024 SR17/Yonezawa Intersection GC2022-81
168009 Platt Electric 271.19 11/26/2024 Safety Switch/Connectors
168010 Pro Rentals And Sales 559.38 11/26/2024 Forklift Rental
168011 Pro Touch Car Wash & Auto Detail LLC 32.01 11/26/2024 Car Washes - October 2024
168012 Redflex Traffic Systems Inc 47,701.93 11/26/2024 Redflex Oct24
168013 RH2 Engineering Inc.1,143.13 11/26/2024 Reservoir 10 Construction Final Design
168014 Richland Research Corporation 1,156.38 11/26/2024 Free-Flow Blocks
168015 Robert E. Stoffregen, MA PS 4,030.95 11/26/2024 Wellness Check-ins
168016 Sand Scorpions ORV Group 40,000.00 11/26/2024 LTAC Reimbursement
168017 Satellite Industries Inc 122.34 11/26/2024 Portable Toilet Parts
168018 Sherwin-Williams 20.60 11/26/2024 Paint Screen
168019 Shirtbuilders Inc 3,394.97 11/26/2024 Safety Gear
168020 Shooting Innovations 47.99 11/26/2024 Firearms Expense
168021 Stopstick Ltd 3,762.78 11/26/2024 Stop Sticks
168022 Summit Law Group 703.83 11/26/2024 Arbitration
168023 Target Solutions Learning 99.99 11/26/2024 Computer Software Support
168024 Titan Machinery, Inc.280.02 11/26/2024 De-Icer Pump
168025 Tommer Construction Co Inc 673.29 11/26/2024 Gravel
168026 Toole Design Group 1,675.42 11/26/2024 SR17/Stratford RD GC2023-115
168027 Transunion Risk & Alternative 144.95 11/26/2024 Transunion Costs Oct24
168028 Trilogy Medwaste West, LLC 40.50 11/26/2024 Medical Waste Disposal
168029 Trusteed Plans Service Corp 2,535.00 11/26/2024 Police TPSC Disability
168030 Uline 225.27 11/26/2024 Museum Exhibits
168031 UPS Store 2469 188.17 11/26/2024 Shipping Fees
168032 Util Undrgrnd Location Center 125.40 11/26/2024 Locates - October 2024
168033 WA St Council Of FF Emp Ben 9,200.00 11/26/2024 October MERP Contributions
168034 Wash Assn Of Build Officials 109.00 11/26/2024 WABO- Yearly Membership Fees
168035 Washington State Department of Ecology 2,700.00 11/26/2024 Dunes Lab Accreditation Fees
168036 Weaver Exterminating Srvc Inc 300.55 11/26/2024 Rodent Control
Check Name Check Amount Check Date Invoice Description
168037 Weinstein Beverage Company 83.05 11/26/2024 Water
168038 William Scotsman, Inc 971.34 11/26/2024 Toilet/Ramp Rental @ Sleep Center
168039 WSCCCE, AFSCME, AFL-CIO 2,500.13 11/26/2024 October Dues
168040 Zoll Medical Corp 8,368.98 11/26/2024 Maintenance, Engine 1
168041 ADRIANA MORRIS 447.60 11/26/2024 Refund Utility Overpayment
168042 BLAINE R ZUCKER 183.84 11/26/2024 Refund Utility Overpayment
168043 BRIAN & JAIME ROKER 100.48 11/26/2024 Refund Utility Overpayment
168044 Clyde or Tammy Corsi 46.16 11/26/2024 Refund Utility Overpayment
168045 D2 Commercial Lending LLC 42.69 11/26/2024 Refund Utility Overpayment
168046 David Wicks 101.60 11/26/2024 Refund Utility Overpayment
168047 Ezequiel Barajas Gonzales Or 127.48 11/26/2024 Refund Utility Overpayment
168048 JENKS HOLDING 42.76 11/26/2024 Refund Utility Overpayment
168049 JENNIFER GONZALEZ 250.53 11/26/2024 Refund Utility Overpayment
168050 Joe or Carmen Sauvage 596.22 11/26/2024 Refund Utility Overpayment
168051 LACEY KINZEL 138.84 11/26/2024 Refund Utility Overpayment
168052 Marvin Canizales Chavez Or 384.85 11/26/2024 Refund Utility Overpayment
168053 Monica Figueroa or Cheri Jalo 88.08 11/26/2024 Refund Utility Overpayment
168054 Nest Property Solutions 389.08 11/26/2024 Refund Utility Overpayment
168055 Noble or Nina Ziebart 142.34 11/26/2024 Refund Utility Overpayment
168056 OLSEN HOMES LLC 159.66 11/26/2024 Refund Utility Overpayment
168057 Patricia or Larry Butterfield 101.94 11/26/2024 Refund Utility Overpayment
168058 Shaun Kent or Melody Harris 92.09 11/26/2024 Refund Utility Overpayment
168059 SUSAN JOHNSTON 373.14 11/26/2024 Refund Utility Overpayment
168060 TAMMI GROSS 44.46 11/26/2024 Refund Utility Overpayment
168061 The Estate of Lawrence L. Tracy 82.88 11/26/2024 Refund Utility Overpayment
168062 WSCCCE, AFSCME, AFL-CIO 3,075.68 11/27/2024 November Dues
168063 Janelle Sword 905.46 11/30/2024 LEOFF Retiree Pension November 2024
168064 Luther Stowers 606.37 11/30/2024 LEOFF Retiree Pension November 2024
797,427.72$
COML Council Packet 12-9-24, Page 18 of 131
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Mike Jackson, Interim City Manager 20935
Brian Baltzell, Director Public Works
12/10/2024 Consent Agenda
Well #24 Motor Emergency Repair Resolution
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
16,682.39$0.00$0.00$
Staff recommend City Council move to adopt a Resolution affirming the City Manager's declaration of an
emergency related to the motor failure at Well #24 and approve, confirm, and ratify any and all actions taken by
the Public Works Director in connection with this emergency.
411-2024-01_Resolution.pdf 101.37KB
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
On March 29, 2024, a SCADA alarm alerted the Water Division to a problem at Well #24. Staff discovered that
the motor was not functioning and no cause was determined.
Well #24 serves the Larson Zone which already has two wells that are not in operation. Without Well #24, there
is no backup for Well #21 and Well #28 and fire flow and adequate pressure cannot be maintained. The
inoperable motor was an unforeseen circumstance beyond the control of the City which created an emergency
condition for the people living and working in the Larson Zone. Not being able to maintain fire flow presented a
real threat to health, safety, and welfare of the public, including material loss and damage to property or bodily
injury or harm.
At the time, the situation was communicated to the Public Works Director and the City Manager. The City
Manager approved, by email, to proceed with this as an emergency repair.
The repair was completed on April 26, 2024.
The "Expenditure Required" listed above is the invoice amount.
It was discovered a Resolution was not adopted for this emergency at the time of the incident. It is being
reported now as a matter of housekeeping to properly document the emergency repair.
There were sufficient unexpended monies available for repairs in the appropriate water fund to complete this
repair.
Options and Results
N/A
N/A
N/A
RESOLUTION NO. 3995 A RESOLUTION DECLARING THE EXISTENCE OF AN EMERGENCY AND WAIVING AND DISPENSING WITH THE STATUTORY COMPETITIVE BIDDING REQUIREMENTS.
Recitals:
1. The City of Moses Lake is a code city operating under the authority of Chapter 35A.13 RCW.
2. The City, under Title 35A.11 RCW and RCW 35A.13.230, has “… any authority ever given to any class of municipality or to all municipalities of this state…”
3. The City has the authority to commence a public work without complying with the statutory bid requirements in an emergency situation under the authority given by RCW 35.22.620(6), RCW 39.04.280, and other Washington law.
4. On March 29, 2024 the SCADA alarm alerted the Water Division of a problem at Well #24. Upon inspection, staff determined that the motor was not functioning, making the well inoperable. The motor needed to be replaced for Well #24 to operate at normal capacity.
5. Well #24 is located at 8626 Harris Rd NE and serves the Larson Zone. The Larson Zone is served by Well #21, Well #23, Well #24, Well #28, and Well #29. Well #21 and Well #29 are not in operation due to PFAS. Without Well #24 in operation, there is no backup for Well #21 and Well #28 and fire flow and adequate system pressure cannot be maintained.
6. The malfunctioning well motor was an unforeseen circumstance beyond the control of the City, which created an emergency condition. The inability to maintain fire flow and adequate system pressure presented a threat to the proper performance of essential safety functions and would possibly result in material loss and damage to property or bodily injury or harm.
7. The City is required, by law, to have adequate fire flow and minimum pressure.
8. Complying with the statutory bid requirements would unnecessarily delayed the repair and
threatened the operation of Well #24 and caused damage to property or bodily injury or harm.
9. There were sufficient funds available to use in the appropriate facilities management fund to make
the necessary repairs. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Moses Lake, Washington, that:
1. An emergency exists due to the motor fault at Well #24 and it was imperative to restore well
operation to preserve and protect the public’s health, safety, and welfare, and to prevent property damage. 2. Because an emergency existed, under the laws of the state of Washington, the statutory bid
requirements are dispensed with and waived for the Well #24 motor repair.
3. Quote packages shall be requested by contractors in the area that are capable and qualified to
perform this public work. Contractors had a limited time to respond. The Public Works Director was
authorized to approve the contract immediately after the quote opening and inform the City Council of
the execution of the contract.
4. The actions of the Public Works Director and City Manager in connection with this emergency and
the emergency repairs are hereby approved, confirmed, and ratified by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE on this 10th day of
December, 2024.
_______________________________
Dustin Swartz, Mayor
ATTEST:
_______________________________
Debbie Burke, City Clerk
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Mike Jackson, Interim City Manager 20933
Brian Baltzell, Director Public Works
12/10/2024 Consent Agenda
SR17 & Randolph Road Sink Hole Emergency Repair Resolution
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
49,322.00$0.00$0.00$
Staff recommends City Council move to adopt a Resolution affirming the City Manager's declaration of an
emergency related to the sink hole in the southbound lane at State Route 17 and Randolph Road, and approve,
confirm, and ratify any and all actions taken by the City Manager in connection with this emergency.
411-2022-02_Resolution.pdf 101.08KB
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
On October 6, 2022, a sink hole in the southbound lane at State Route 17 and Randolph Road NE was reported
to City staff by the Washington Department of Transportation. Upon inspection, staff discovered the sink hole
was approximately 3 feet by 3 feet in diameter and 6 feet deep. The cause was not determined.
The sudden sink hole in the roadway was an unforeseen circumstance beyond the control of the City which
created an emergency condition for the public travelling that section of roadway. The sink hole presented a real,
immediate threat to health, safety, and welfare of the public, including material loss and damage to property or
bodily injury or harm.
The "Expenditure Required" listed above is the invoice amount.
This repair was started and completed on October 12, 2022.
It was discovered a Resolution was not adopted for this emergency repair, at the time of the incident. At the City
Attorney's recommendation, it is being reported now as a matter of housekeeping to properly document the
emergency repair.
There were sufficient unexpended monies available for repairs in the appropriate water sewer fund to complete
this repair.
Options and Results
N/A
N/A
N/A
RESOLUTION NO. 3995 A RESOLUTION DECLARING THE EXISTENCE OF AN EMERGENCY AND WAIVING DISPENSING WITH THE STATUTORY COMPETITIVE BIDDING REQUIREMENTS.
Recitals: 1. The City of Moses Lake is a code city operating under the authority of Chapter 35A RCW.
2. The City, under Title 35A.11 RCW and RCW 35A.13.230, has “…any authority ever given to any
class of municipality or to all municipalities of this state…”. 3. The City has the authority to commence a public work without complying with the statutory bid requirements in an emergency situation under the authority given by RCW 35.22.620(6), RCW
39.04.280, and other Washington law.
4. On Thursday, October 6, 2022, Washington Department of Transportation reported a sink hole in the southbound lane at State Route 17 and Randolph Road NE to City staff. Upon inspection, the sink hole was observed to be approximately 3 feet by 3 feet in diameter and 6 feet deep. No cause for the sink
hole was determined.
5. The sink hole was an unforeseen circumstance beyond the control of the City which created an emergency situation. The sink hole presented a real, immediate threat to the health, safety, and welfare of the public travelling that section of roadway, including material loss and damage to property or
bodily injury or harm.
6. Complying with statutory bid requirements would have unnecessarily delayed the completion of repair and prolonged the unsafe condition.
7. There were sufficient funds available to use in the appropriate water sewer fund to make the
necessary repairs. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Moses Lake, Washington, that:
1. An emergency existed due to the sudden sink hole in the southbound lane at State Route 17 and Randolph Road NE, and it was imperative to make a permanent repair as quickly as possible to preserve and protect the public’s health, safety, and welfare, and to prevent property damage and bodily injury.
2. Because an emergency existed, under the laws of the state of Washington, the statutory bid requirements were dispensed with and waived for the sink hole repair. 3. Quote packages were requested by contractors in the area that were capable and qualified to perform
this public work. Contractors had a limited time to respond. The Public Works Director was authorized
to approve the contract immediately after the quote opening and inform the City Council of the
execution of the contract. 4. The actions of the Public Works Director and City Manager in connection with this emergency and the emergency repairs are hereby approved, confirmed, and ratified by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE on this 10th day of
December, 2024.
_______________________________
Dustin Swartz, Mayor
ATTEST:
_______________________________
Debbie Burke, City Clerk
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
Mike Jackson, Interim City Manager 21357
Brian Baltzell, Public Works
Director Public Works
12/10/2024 Old Business
2024 Multimodal in Moses Lake (2005 Trails Plan Update)
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to adopt resolution.
Resolution for Adoption_Multimodal Framework 12 10 2024.docx
Updated Framework for Council.pdf
Staff worked with community and consultant to update 2005 Activity Trails Master Plan. Presentation was given
September 10, 2024 & November 26, 2024, describing brief history, values, community voice, challenges,
opportunities, goals, policies, and timeline. Multimodal framework will enable city to address population growth
and safety concerns as well as facilitate placemaking and destination development to improve quality of life and
experience of citizens and tourists in our community.
Improvement of funding & financial efficiencies to built environment concurrently with growth and development.
Options and Results
Staff will make any final edits, implement and utilize Multimodal Framework.
Staff will bring back options for recommended changes.
No Action Taken:
Staff will await further instruction from council.
RESOLUTION NO. 3997
A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON, AUTHORIZING THE ADOPTION OF THE MULTIMODAL FRAMWORK Recitals:
1. The Multimodal Framework provides an update to the project list and improvement prioritization originally identified in the adoption of the 2005 Activity Trails Master Plan as well as recommended policies and implementation steps.
2. The City of Moses Lake recognizes that periodic review of transportation-related project
prioritization and evaluation is necessary to ensure the City’s planning, development, operations, and maintenance of the network aligns with the multimodal values and Complete Streets policy.
3. The Multimodal Framework contains an update to the 2005 Activity Trails Master Plan.
Resolved: 1. The City of Moses Lake Multimodal Framework as set forth is hereby approved and
adopted in its entirety.
a. “Input link to Multimodal Framework” 2. The City of Moses Lake Multimodal Framework will be incorporated into the future Comprehensive Plan updates and the 6-Year Transportation Improvement Plan (TIP).
3. The City of Moses Lake Multimodal Framework will be used for developing an intentionally connected multimodal transportation system for every person.
ADOPTED by the City Council on December 10, 2024
______________________________ Dustin Swartz, Mayor
ATTEST: ______________________________
Debbie Burk, City Clerk
MULTIMODAL IN
MOSES LAKE
A FRAMEWORK FOR MULTIMODAL
PLANNING AND IMPLEMENTATION
PAGE INTENTIONALLY LEFT BLANK
ACKNOWLEDGEMENTS
Mayor Dustin Swartz
Deputy Mayor Judy Madewell
Council Members:
David Skaug
Deanna Martinez
Don Myers
Moses Lake Design Engineer Levi Bisnett
Partners in Plan Development
The following entities were represented through participation with the
outreach, steering committee, and/or plan development and review:
City of Moses Lake
Grant County Health District
Grant County
Samaritan Healthcare
Chamber of Commerce
Vision 2020
Grant Transit Authority
Washington State Department of Transportation
Trails Planning Team
Moses Lake High School Athletics
People for People
Development & Design
Firm Foundations Community Consulting, LLC (FFCC)
Mark Fancher
Victor Lombardi
PAGE INTENTIONALLY LEFT BLANK
EXECUTIVE SUMMARY
MOSES LAKE MULTIMODAL FRAMEWORK
Introduction
Multimodal Values
ATMP Community Priorities
ATMP Project Status
ATMP Project Status Summary
Project Priority Categories
Community Voice
Goals and Policies
Implementation
APPENDICES
Exhibit A: Multimodal Advisory Committee Charter
Exhibit B: Braided Funding Matrix Template
Exhibit C: Project Prioritization Contributing Factors
Exhibit D: Project Evaluation Metrics
Exhibit E: 2022 Walkability Action Institute Team Plan
Exhibit F: 2021 Complete Streets Policy
Exhibit G: 2005 Activity Trails Master Plan
TABLE OF CONTENTS
6
8
9
11
12
14
18
19
20
22
24
26
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EXECUTIVE
SUMMARY
Multimodal Moses Lake is a framework for developing a transportation system for
everyone; all modes, all users, all ages. Traditionally, transportation planning prioritizes
the movement of vehicles separate from the movement of people. Multimodal Moses
Lake focuses on the movement of people and incorporates considerations for
comprehensive, intentionally connected infrastructure based on mode options available
(walking, biking, rolling, public transit, vehicle, freight, and possibly air or water travel).
Transportation limitations compound the barriers individuals face towards employment,
education, and whole person health. Multimodal Moses Lake leads to a transportation
system that offers choices and opportunities for everyone who lives, works, plays, and
learns here. Provided herein is a framework for a multimodal transportation system that
includes standards, best practices, prioritization considerations, and implementation
recommendations.
Community-informed multimodal values;
A review and update of projects identified in the 2005 Activity Trails Master Plan;
Comparing 2005 and current community priorities;
Establishing relevant categorization of projects;
Connecting complementary planning efforts;
Providing multimodal goals and policies; and
Recommending implementation steps.
To ensure this framework was community-informed, the City of Moses Lake partnered
with the Grant County Health District’s Vision Zero team on outreach efforts. This
included conducting a stakeholder feedback analysis between 2020 and 2023 to identify
transportation-related themes and priorities without duplicating engagement efforts. A
bilingual online survey was developed that utilized original 2005 Activity Trails Master
Plan questions and expanded on plan concepts. Distribution efforts included online
platforms, listservs, and in-person events. The planning team also reached out to the
service groups such as Rotary and Kiwanis to provide presentations and collect
responses from a broad representation of those who may live, work, play, and learn.
Additional presentations were provided to the City Council; Parks, Recreation, and
Cultural Services Board, and the Planning Commission received presentation content;
each of these meetings were open to the general public.
Due to the important role the Trails Planning Team (TPT) has provided for over twenty
(20) years, the planning team met with them on multiple occasions, included them in
the Steering Committee, and worked alongside them to identify one of the
implementation recommendations found later in this framework.
Finally, a multisector and multiagency Steering Committee provided general oversight
of plan content. This committee reviewed the status and categorization of projects from
the 2005 Activity Trails Master Plan through the 2024 Transportation Improvement Plan
(TIP). They also were provided the opportunity to review the plan and provide feedback.
MULTIMODAL
FRAMEWORK
A multimodal community has an intentionally connected transportation system that
serves diverse demands including the needs of travelers who cannot, should not, or
prefer not to drive. Youth, seniors, and individuals with economic, physical, or other
limitations are often on the receiving end of an inefficient and partisan network. In
developing a framework for multimodal planning and implementation, Moses Lake has
the opportunity to examine non-auto contributing factors that affect transportation
needs such as affordability, public health, and environmental stewardship.
In 2001, Moses Lake was selected for the Healthy Communities pilot program because of
its diversity, rural setting, active community groups, and strong community leadership.
In an opportunity to set a replicable example for promoting physical activity and good
nutrition, the “Healthy Communities - Moses Lake” advisory committee selected three
priority projects:
Develop the Trails Planning Team (TPT)1.
Build a community garden2.
Form a Breast Feeding Coalition3.
The adoption of the Activity Trails Master Plan (ATMP) in 2005
was the TPT in action and realizing their established vision statement
for “a network of linked paths that are used throughout the greater
Moses Lake area for exercise, recreation, transportation, and tourism
to promote healthier lifestyles for the community.”
Moses Lake later adopted an imprecise Complete Streets policy (Ordinance 2644) in
2012 committing to a Complete Streets program to “ensure all users are planned for in
the construction of all City transportation improvement projects.” In it, Moses Lake also
declared that they:
encourage healthy, active living, reduction of traffic congestion and fossil fuels, and
improvement in the safety and quality of life; and
1.
will plan for, design, and construct all new transportation projects to provide
reasonable and appropriate accommodations for bicycle, pedestrians, and transit
users; except [under specified circumstances].”
2.
Recognizing the need for specificity in how to implement the Complete Streets
commitment, the City of Moses Lake updated the Policy in 2021 (Ordinance 2991)
establishing a vision, purpose, commitment to the community, expectations,
accountability, best practices, and steps for implementation.
INTRODUCTION
Finally, after a team representing Grant County successfully applied to participate in the
2022 Walkability Action Institute’s (WAI) pilot program focused on increasing walking
and walkability, Moses Lake garnered additional support for its complete streets efforts.
The following goals were identified in the WAI Team Action Plan:
We will advocate and implement the complete streets policy in Moses Lake to
ensure that any future projects are designed with walkability/movability.
1.
Facilitate the update of trails planning team master/comprehensive plan focusing
on underserved communities and ensuring the improvement of walkability in our
community.
2.
For almost twenty-five years, Moses Lake has been recognizing and committing to the
multimodal needs, wants, and opportunities of the community. The distance between
acknowledgment and implementation can, unfortunately, be significant enough to
immobilize efforts beyond the planning stage. Adopting a framework with goals and
policies is only the first step in an efficient, inclusive, intentionally connected multimodal
transportation system; the real change comes from accountability, coordination, and
activating implementation processes.
INTRODUCTION
TRA N S PAREN
C
YIMPLE M ENTATI
ONEN G A GEMEN
T
CO N N ECTIVIT
Y
S A FETY AE S T HETICS
Those who live, work, play, and learn in Moses Lake have
contributed to the multimodal values through surveys,
committees, and complementary planning efforts. The City
should continue to serve and strengthen these core values
through transportation-related plans, policies, and projects.
MULTIMODAL VALUES
Communicate in clear, timely,
relevant, and comprehensive
ways with stakeholders
throughout the entire
lifespan of a plan or project.
Take action to execute or put
into practice adopted plans
and policies. Do so in ways
that can be measured and
demonstrate progress.
Pursue trusted, multilingual
feedback loops that provide
opportunities to participate
in ways accessible and
meaningful to stakeholders.
Plan intentional routes that
accommodate all modes and
consider route mobility for all
modes in development and
future road networks.
Combine education,
engineering, enforcement,
emergency response, and
equity in design, construction
and maintenance.
Consider landscaping,
facilities, and amenities as
ways to incorporate art and
create visually pleasing and
functional designs
ATMP COMMUNITY PRIORITIES
UPDATE APPROACH:
Community values and project priories were the result of a charrette weekend, public
input, and research. Most notable next to the charrette weekend was the outreach survey
which focused on identifying what places should be connected by walk/bike paths; how
often households are likely to use the paths; and which priorities could improve the overall
system. During the 2024 update process, the community was asked these same questions.
Below, the community responses from 2005 are compared with those from 2024 and
shows that the community priorities have remained the same for almost twenty (20) years.
Question 1:
Where should the City create walk/bike connections in Moses Lake?
Along the Lakeshore
McCosh/Aquatic Center
Blue Heron City Park
Downtown
Cascade Park
Along the Lakeshore
Downtown
McCosh/Aquatic Center
Local Parks (Cascade)
Blue Heron City Park*
Wildlife Observation*
2005 PRIORITIES 2024 PRIORITIES
Question 2:
If there were non-vehicle infrastructure improvements made by the
City, how would that change your use of the trail system?
40%
would use
the trails
weekly
83%
would use
the trails
weekly
49%
would use
the trails
daily
2005
2024
*Priorities tied for the 5th spot
ATMP COMMUNITY PRIORITIES
Question 3:
What should the priorities be for improving the overall system?
Separation from Traffic
Safety/Security
Good Lighting
Restroom Facilities
Landscaping/Scenic
Sense of Safety
Separation from Traffic
Trees and Greenery
Lighting
2005 PRIORITIES 2024 PRIORITIES
Benches/Seating
Access to Water
Restroom Facilities
Access to Water
Seating Options*
Garbage Cans*
Wayfinding Signs*
*Priorities tied for the 7th spot
ATMP PROJECT STATUS
Focused on promoting the Department of Health’s Healthy Communities program, the
2005 charrette was designed to lay out a preliminary trail system that connected
neighborhoods, downtown, schools, parks, and other points of interest for the purpose
of encouraging walking, bike riding, and other alternative modes to a vehicle.
Participants were grouped into five (5) teams organized by color-coded areas of Moses
Lake. Each team was tasked with designing a trail system for their respective areas and
creating a presentation of priority project areas. This created a list of desired projects
throughout Moses Lake for the City to consider for implementation.
The color-coded project area lists are provided below alongside their status as of 2024.
The associated maps and provided directly from the 2005 charrette and plan.
Projects that have been completed:
None of the blue area projects have
been carried through completion.
Projects that are in progress:
Protected multiuse trail along SR17
Pedestrian crosswalks on SR17
BLUE TEAM AREA & PROJECTS
BOUNDARIES: The northeast area
bordering the Larson Subdivision, Port
of Moses Lake, and Big Bend
Community College (BBCC). Then east
of the City including the Grant County
Irrigation District’s canals. The southern
border is the I90 right of way.
Projects that have not been started:
Trail directory near BBCC
Trails along irrigation canals
Pedestrian crossing at SR17 & Airway Drive
North trail loop connection around Moses Lake
BMX Park at northwest corner of SR17 and Patton Boulevard
Amenities at the Municipal Airport and Columbia Basin Fish Hatchery
Signed Shared Road: Shoulder widening for Road K and 7, Loring Drive, and Wheeler Road
ATMP PROJECT STATUS
Projects that have been completed:
Neppel Trail to Marina
Neppel Trail through Blue Heron
Park to Moses Pointe
A fishing bump-out on I90
Lower Peninsula Loop
Broadway commuting corridor
Projects that are in progress:
No projects are currently in progress
ORANGE TEAM AREA & PROJECTS
BOUNDARIES: The mid and lower
peninsula areas, then west to the Laguna
area, and to West Shore north Moses
Pointe property.
Projects that have not been started:
Sand Dunes Trail
Lakeside Drive to Kayak Park
Projects that have been completed:
Valley Road Bike Lane
Projects that are in progress:
No projects are currently in progress
Projects that have not been started:
Pedestrian connection to Crest
Island and Marina Drive
Cascade Valley Loop Trail
YELLOW TEAM AREA & PROJECTS
BOUNDARIES: Cascade Valley between
Airway Drive and the west shoreline of
Cascade Valley.
Barrier-free pedestrian bridge over I90
Peninsula Drive and Lakeside Drive to McCosh Park
Projects that have become obsolete due to various factors:
Elgin Road Public Access
Boat launch park on Elgin Road
ATMP PROJECT STATUS
RED TEAM AREA & PROJECTS
BOUNDARIES: West side of SR17 at the
BNFS Railroad crossing and runs west
along the north side of Parker Horn to
Stratford Road. Then south to Neppel
Park to the west along the south side of
Parker Horn to Ash Street, south on Ash
Street to Fourth Avenue. Then west to
McCosh Park south along the east side
of Pelican Horn to the south end of the
lake. From the south end of the lake to
Potato Hill Road heading north to the
east side of I90 and then along the
north side of I90 easterly to SR17
bordering the westerly side of SR17.
Projects that have been completed:
None of the red area projects have been carried through completion.
Projects that are in progress:
Trail connection to schools, parks, neighborhoods, and city activity areas
Projects that have not been started:
Heron Trail Boardwalk
Yonezawa Boulevard rest area and information center
Railroad-bed trail to Pelican Point from Montlake Park
Pedestrian overpass over Stratford Road at Neppel Landing
Projects that have become obsolete due to various factors:
Pedestrian islands in Central Downtown
Loop Trail around northeast end of Parker Horn
ATMP PROJECT STATUS
GREEN TEAM AREA & PROJECTS
BOUNDARIES: South of SR17, east of
Airway Drive, including the Moses Lake
shoreline, along Crestview Drive,
through Knolls Vista, to Stratford Road.
Projects that have been completed:
None of the green area projects
have been carried through
completion.
Projects that are in progress:
Shared bike path and parking on
Airway Drive
Multiuse path along SR17
Improvements to Valley Road
activity trail
Projects that have not been started:
Grant County Fairgrounds multiuse path from Airway to Central Drive
PROJECTS THAT HAVE BEEN COMPLETED
Neppel Trail to Marina
Neppel Trail through Blue Heron Park to Moses Pointe
A fishing bump-out on I90
Lower Peninsula Loop
Broadway commuting corridor
Valley Road Bike Lane
PROJECTS THAT ARE IN PROGRESS TOWARDS COMPLETION:
Protected multiuse trail along SR17
Pedestrian crosswalks on SR17
Trail connection to schools, parks, neighborhoods, and city activity areas
Multiuse path along SR17
Improvements to Valley Road activity trail
Shared bike path and parking on Airway Drive
PROJECTS THAT HAVE NOT BEEN STARTED
Trail directory near BBCC
Trails along irrigation canals
Pedestrian crossing at SR17 & Airway Drive
North trail loop connection around Moses Lake
BMX Park at northwest corner of SR17 and Patton Boulevard
Amenities at the Municipal Airport and Columbia Basin Fish Hatchery
Signed Shared Road: shoulder widening for Roads K & 7, Loring Drive, and Wheeler Road
Sand Dunes Trail
Lakeside Drive to Kayak Park
Barrier-free pedestrian bridge over I90
Peninsula Drive and Lakeside Drive to McCosh Park
Cascade Valley Loop Trail
Pedestrian connection to Crest Island and Marina Drive
Heron Trail Boardwalk
Loop Trail around northeast end of Parker Horn
Yonezawa Boulevard rest area and information center
Railroad-bed trail to Pelican Point from Montlake Park
Pedestrian overpass over Stratford Road at Neppel Landing
Grant County Fairgrounds multiuse path from Airway to Central Drive
PROJECTS THAT HAVE BECOME OBSOLETE DUE TO VARIOUS FACTORS:
Elgin Road Public Access
Board launch park on Elgin Road
Pedestrian islands in Central Downtown
ATMP PROJECT STATUS SUMMARY
The color of
text identifies
the associated
project area.
Lakeshore Trails ~ most desirable paths as they provide scenic views, exposure to
plants and wildlife, and can be a backbone trail for the system.
Trails Connecting Parks and Schools ~ the path to the park is just as
important as the park itself. This is a path that is safe and recreational.
Multiuse Paths ~ preferred to sidewalks along roadways for separation
from traffic and improved safety while offering multimodal options.
Trails that Form Loops ~ loops can increase recreational use of trails by offering
an easy and enjoyable way to navigate, access, and experience Moses Lake.
2005
PROJECT PRIORITY CATEGORIES
The 2005 outreach process also identified priority project categories (referred to in the
plan as design elements) that could help the implementation progress. In the last two
decades, the City has had many new planning and project initiatives that paved way for
a more recent, relevant list of project categories. Below is a reflection of the 2005
recommendations and a transfer to the current list being used in 2024 and onward.
Bike & Ped Routes ~ improve the transportation system to enhance safety and
mobility for people who’s mode is biking or walking to their destination.
Rails to Trails ~ transformed public spaces to create safe, aesthetic, and
accessible connections between the Lake, recreation, and commerce.
Safe Routes to Schools & Parks ~ enable and encourage families and
youth to walk or roll by providing a safe and secure way to move.
Recreational Trails ~ multimodal and multiuse opportunities within the City that
provide access to scenic, connected, and meaningful destinations.
2024
SR17 ~ Multimodal projects focused on safe access to, across, and along SR17 responding
to its role as a local connection to neighborhoods, commerce, education, and recreation.
I90 ~ Multimodal projects focused on safe access to, across, and along I90 responding
to its role as a local connection to neighborhoods, commerce, education, and recreation.
COMMUNITY VOICE
Anyone who lives, works, plays, or learns in the City of Moses Lake is a part of the Moses
Lake community and therefore it is important that the various ways people experience
the City are reflected in the way its evolution is guided. In the last five (5) years, the City
and its partner agencies have completed comprehensive planning or analysis efforts.
When viewed together, the resulting documents reflect a collective community voice
invaluable to the development of this framework. The visions, missions, goals, and
stakeholder feedback from the following planning initiatives informed this framework:
Moses Lake Comprehensive Plan
A broad statement of community goals and policies that direct the orderly
and coordinated physical development of a city into the future by identifying
goals, policies, and maps that provide a basis for implementing regulations,
programs, and services and serving as a guideline for designating land uses
and infrastructure development.
Moses Lake Parks, Recreation, and Open Space Plan
Together with additional planning documents, this plan provides a
framework for future planning efforts and acts as a road map for guiding the
City and Department’s operations of parks and facilities and delivery of
recreation services to the Moses Lake Community.
Grant County Comprehensive Plan
Developed to reflect the County’s values and plan for future growth and guide
County decisions on land use, transportation, infrastructure, housing,
economic development, and environment. It addresses planning in both
unincorporated and urban growth areas while establishing County-wide
planning policies to address regional planning issues and coordinated
growth among all jurisdictions.
Moses Lake Complete Streets Policy
A commitment to providing a reliable, aesthetic, affordable, and intentionally
connected multimodal transportation system that promotes health,
wellbeing, quality of life, neighborhood revitalization, economic vitality, and
environmental stewardship. It guides City staff towards implementation of
plans, complementary policies, and development processes.
COMMUNITY VOICE
QUADCO Human Services Transportation Plan
Examines the accessibility needs and destinations of individuals with
compromised mobility such as people with low incomes, disabilities, seniors,
youth, veterans, etc. This plan will identify public transportation needs,
solutions, and a prioritization methodology for implementation.
Grant County Walkability Action Institute Team Plan
Focused on implementing policies and activities to make communities,
regions, and states more walkable and movable by reimagining spaces and
recreating community and transportation design.
Grant Transit Authority Transit Development Plan
Provides a framework for guiding the transportation services to be provided
in the current year a well as for the next five (5) years. It is also a tool for
communicating planning strategies to the public while supporting local
comprehensive planning and economic objectives within Grant County and
the regional transportation goals through QUADCO.
Trails Planning Team Projects & Programs
A group of community volunteers, supported by City staff, focused on creating
a network of linked paths that are used throughout the greater Moses Lake
area for exercise, recreation, transportation, and tourism to promote healthier
lifestyles for the community.
In the interest of effective, congruent planning and implementation, the City of Moses
Lake should expand on the integration of relative and complementary planning or
project efforts from within the City and among Moses Lake agencies and stakeholders.
This coordination offers an efficient way to incorporate community feedback, braid
funding opportunities, and expand the feasibility of implementation.
The goals, policies, and recommendations for next steps are informed by the documents
referenced in this section.
Consistent with visions, goals, and commitments adopted via the City’s Complete Streets Policy
and Comprehensive Plan, the goals and policies provided herein are directional towards the six
multimodal values established through collective and direct engagement.
MULTIMODAL GOALS AND POLICIES
GOAL #1: TRANSPARENCY
Communicate in clear, timely, relevant, and comprehensive ways with stakeholders
throughout the entire lifespan of a plan or project.
GOAL #2: IMPLEMENTATION
Take action to execute or put into practice adopted plans and policies in ways that can be
measured and demonstrate progress.
Policy 1.1 Adopt a Public Participation Plan
focused on building trust, improving civic
awareness, and identifying standards for
bidirectional feedback loops.
Policy 1.2 Incorporate community outreach
goals in every scope for plans and projects
for clear communication in the process.
Policy 1.3 Strengthen relationships with
individuals, groups, and entities that can
support delivery of information about City
initiatives, services, and programs.
Policy 1.4 Improve communication with
audiences of diverse languages, cultures,
demographics, and geographies.
Policy 2.2 Adopt newly finalized plans,
policies, or projects into subsequent
updates of the City’s Comprehensive Plan.
Policy 2.3 Prior to transportation
maintenance or improvements projects,
review active transportation priorities for
opportunities to enhance the network.
Policy 2.1 Coordinate on the Grant County
Comprehensive Plan as it relates to the
land identified in the Moses Lake Urban
Growth Area (UGA).
Policy 2.4 Apply a project prioritization and
performance evaluation methodology for
City transportation and development.
GOAL #3: ENGAGEMENT
Pursue trusted feedback loops that provide opportunities to participate in ways
accessible and meaningful to stakeholders.
Policy 3.1 Prioritize outreach opportunities
and feedback loops that engage people of
limited accessibility and mobility.
Policy 3.2 Formalize a Multimodal Advisory
Committee representative of the cultures,
demographics, geographies, and
languages present in Moses Lake.
Policy 3.3 Participate regularly in diverse
events organized by the community to
provide updates and build relationships.
Policy 3.4 Seek to host public information
sessions during hours (evenings/weekend)
and at locations (recreation center/park)
most accessible to the public.
GOALS AND POLICIES
GOAL #5: SAFETY
Combine education, engineering, enforcement, emergency response, and equity in the
design, construction, and maintenance of a safe network.
Policy 5.2 Adopt a Safe Streets and Roads
for All (SS4A) Transportation Safety Plan.
As able, seek to align with Grant County’s
SS4A Safety Action Plan.
Policy 5.3 Enhance existing and support
new programming initiatives focused on
education such as bike maintenance, rider
safety, and safe routes to parks or schools.
Policy 5.1 Pursue design standards and
configurations that directly lead to desired
user behavior such as reduced vehicle
speeds or increased walking and biking.
Policy 5.4 Seek Safe System Approach
solutions to address and mitigate collisions
in areas resulting in fatalities, severe injury,
or involvement of a pedestrian or bicyclist.
GOAL #4: CONNECTIVITY
Plan intentional routes that accommodate all modes and consider route mobility for all
modes in future development and road networks.
Policy 4.1 Prioritize preservation and
improvement of walking connections to
schools, parks, and transit stops.
Policy 4.2 Preserve and improve public
access to non-motorized routes between
residential, recreation, commerce, service,
employment, and educational centers.
Policy 4.3 Adopt a Multimodal Master Plan
that comprehensively plans pedestrian,
bike, and recreational connectivity.
Policy 4.4 Optimize existing transportation
investments by enabling the use of bike
lanes, sidewalks, transit routes, and re-
envisioning street network configuration.
GOAL #6: AESTHETICS
Recognize landscaping, facilities, and amenities as ways to incorporate art and create
visually pleasing and functional designs.
Policy 6.1 Preserve and enhance views of
significance such as the Lake and parks.
Policy 6.2 Provide incentives to property
owners for improvements to landscaping
and pedestrian amenities at existing
developments not otherwise triggered by a
new development requirement.
Policy 6.3 Offer creative events to inspire
community-informed design and creation.
Policy 6.4 Consider the appearance.
placement, design of public and private
infrastructure such as lighting, sidewalk
patterns, traffic signals, utility boxes, etc.,
which can negatively affect character.
ACTION #1 PLAN CONGRUENCY
The goals and policies of this framework are designed to advance the goals identified in the
City’s Comprehensive Plan, most specifically Goals 6.1 - 6.7 found in the Transportation element.
IMPLEMENTATION
RECOMMENDATION 1.1
Update the Comprehensive Plan to reflect the Multimodal Goals and Policies
recognizing that they may reach beyond the Transportation element.
RECOMMENDATION 1.2
Update the 6-year Transportation Improvement Plan (TIP) categories to align with
the Multimodal Project Categories.
ACTION #2 ESTABLISH A MULTIMODAL ADVISORY BOARD
The Trails Planning Team has been working diligently alongside the City for almost twenty (20)
years though has not established a formal relationship connecting their work with planning or
implementation efforts within the City.
RECOMMENDATION 2.1
Pursuant to Chapter 2.36 “Citizen Advisory Boards and Commission” of the City
of Moses Lake Municipal Code, transition the Trails Planning Team into the
Multimodal Advisory Committee by adopting, via Ordinance, Exhibit A.
ACTION #3 BRAIDED FINANCE MATRIX
The City has an opportunity to leverage the interconnectedness of department goals, plans,
and projects by implementing a Systems Thinking approach. By reducing siloed efforts, the
City can strengthen its effectiveness in the securing and utilization of funding.
RECOMMENDATION 3.1
Understand which City initiatives may be synergistic when combined with
transportation such as housing, land use, utilities, and development. Knowing
these opportunities for integration, create a matrix that supports a braided
funding strategy. Exhibit B provides a template for this process.
ACTION #4 PROJECT PRIORITIZATION & EVALUATION METHODOLOGY
Due to limited funding and excess need, it is important that the City has a community oriented
process for consistently evaluating resource availability and allocation.
RECOMMENDATION 4.1 ~ Project Prioritization
Identify contributing factors relevant to the transportation system and establish
a process for rating each factor included in a project to produce a standardized,
comparative score. A base list of contributing factors are provided in Exhibit C.
RECOMMENDATION 4.2 ~ Project Evaluation
Establishing desired outcomes through project prioritization is only the initial
step. Assessing the implementation and functionality of a project allows the City
to improve program efficiency, effectiveness, and quality. Exhibit D provides a
baseline for considering outputs and outcomes of a project.
A VISION FOR A HEALTHY AND
CONNECTED MOSES LAKE
Moses Lake is a diverse, connected, and supportive
community of innovation and opportunity that values
its namesake lake; small town vibe; growing arts and
cultural scene; aerospace, manufacturing, and
agricultural heritage; and an abundance of
sunshine and outdoor activities.
2021 Comprehensive Plan
APPENDICES
EXHIBIT A
Multimodal Advisory Committee Charter
RULES OF PROCEDURE
OF THE CITY OF MOSES LAKE MULTIMODAL ADVISORY BOARD
SECTION I ~ Authority
These Rules of Procedure of the City of Moses Lake Multimodal Advisory Board (Board) are adopted pursuant to
the authority of the City of Moses Lake Municipal Code Chapter 2.36 “Citizen Advisory Boards and
Commissions” established by Ordinance 2902.
SECTION II ~ Background
In 2001, Moses Lake was part of an initiatives for Healthy Communities that identified developing a Trails
Planning Team (TPT) as one of three top priorities. Since then, the TPT has been working towards their vision for a
network of linked paths that are used throughout the greater Moses Lake area for exercise, recreation,
transportation, and tourism to promote healthier lifestyles for the community.
The TPT began with a geographic focus that included both areas within and adjacent to the City. As the City of
Moses Lake provided staffing support to the TPT, the team’s focus narrowed more specifically to Moses Lake
projects, education, and initiatives.
During the TPT’s formation, it was recognized as a community connector and voice though a process was not
formalized for their contributions to be integrated into City plans, policies, or projects. Thanks to the Team’s strong
volunteer base, valuable educational programs, and collective knowledge of multimodal transportation in the City
of Moses Lake, transitioning the Team from the TPT to the City’s Multimodal Advisory Board is a productive
solution. The most recently adopted Complete Streets Policy (Ordinance 2991) tasks the City with establishing this
Board and the TPT’s vision and base representation meets most of the Board expectations.
At a meeting of the TPT on October 14, 2024, the TPT and staff had an opportunity to review the possibility of
restructuring and the opportunity was well received and a request to move forward with the process was provided.
Establishment of the Board and adoption of these rules of procedure would absolve the TPT as it restructures to be
the Multimodal Advisory Board.
SECTION III ~ Board – Established
The Multimodal Advisory Board for the City is created and shall consist of nine (9) members. Each member shall
be appointed for a term of two (2) years.
SECTION IV ~Board – Eligibility
Four (4) members shall reside within the City limits;
Two (2) members shall reside, own property, or own a business within the City’s limits or Urban Growth Area
One (1) member shall represent Grant County Health District;
One (1) member shall represent Grant Transit Authority; and
One (1) member shall be an active member of the Parks & Recreation Advisory Board.
EXHIBIT B
Braided Funding Matrix Template
PROGRAM & PURPOSE
INFRA GRANT ~ multimodal freight and
highway projects for national or regional
significance to improve safety, efficiency,
and reliability of the movement of freight
and people in and across rural/urban aras.
FUNDING AGENCY
USDOT
AWARD FREQUENCY
Anually
SS4A GRANT ~ Safe Streets and Roads for
All funds regional, local, and Tribal initiatives
to prevent roadway deaths and serious
injuries through the Safe System Approach
for planning and implementation projects.
USDOT Anually
COMPLETE STREETS ~ projects showing
constructability and the practice of planning
and building streets for all users including
pedestrians, access to transit, cyclists, and
motorists of all ages/abilities.
Washington State
Transportation
Improvement
Board (TIB)
Every 2 Years
SRTS ~ Safe Routes to Schools improves
safety and mobility for children by enabling
and encouraging them to walk and bicycle
to schools within a 2-mile area of primary,
middle, and high schools (K-12).
Washington State
Department of
Transportation
(WSDOT)
Every 2 Years
SWCCP ~ Sandy Williams Connecting
Communities funds improvements to active
transportation connectivity for people
walking, biking, and rolling along and across
current and former state/legacy highways.
Washington State
Department of
Transportation
(WSDOT)
Annually
PED/BIKE ~ Pedestrian and Bicycle program
improves the transportation system to
enhance safety and mobility for people who
choose to walk, bike, or roll.
Washington State
Department of
Transportation
(WSDOT)
Every 2 Years
CDBG ~ improves economic, social, and
physical environment of eligible, rural cities
and counties to enhance the quality of life
for low- and moderate-income residents.
Washington State
Department of
Commerce
Rolling Application
Deadline
EXHIBIT C
Project Prioritization Contributing Factors
3. Non-Motorized
a. Bike Lanes ~ What type of bike lane is included in this project?
i. Consider miles added, widths, and protection/separation
1. Protected, unprotected striped, unprotected sharrows
b. Sidewalks ~ What type of sidewalk is included in this project?
i. Consider widths, facilities, and amenities
1. Example: Over 10’ with vegetation/furniture zone, over 6’ no
furniture/vegetation zone, less than 6’ wide
c. Trails ~ Consider miles of trail, facilities, and amenities that may be relevant.
4. Planning
a. Transit ~ Align with Grant County Transit Authority to establish priorities
b. UGA ~ Align with Grant County to establish priorities
c. Health ~ Align with the Grant County Health District to establish priorities
d. Local ~ Is the plan identified in an existing plan
i. How long has this plan been considered for being a priority (some projects
may just need to get completed)
5. Connectivity
a. Does this project address gaps in the system
b. ADA ~ Is this improving the network directly for ADA users? Option for specific
categories for rating such as curb ramps, compliant sidewalks, longer walk signals
c. Increases the safety and security of the existing system
d. Enhances the integration and connectivity across/between multiple modes from
people to freight.
6. Community
a. Engagement
i. Does this project reflect the community-informed values and goals?
ii. Is there a process for the community to participate in the project?
b. Arts/Culture
i. Does this process preserve or enhance recognition for cultural significance
(naming rights, art, location, etc.)
ii. Is art incorporated into the final design of the project
c. Environment
i. Protects/enhances the environments; promotes energy conservation; and
offers facilities for active, transit, or EV transportation
ii. Does the project include installation of vegetation
7. Financial
a. Expands capacity of the existing system
b. A financially sustainable maintenance approach is identified
COML Council Packet 12-9-24, Page 60 of 131
Below is an example of some contributing factors, their categories, and possible weighted
differences. It also explains how a process for scoring may be approached in this way.
1.EQUITY (INCOME)~ Projects located in lower income neighborhoods (identified by
block groups as it is a federal standard used by the U.S. Department of Housing and
Urban Development for funding programs such as the Community Development Block
Grant (CDBG) program that has infrastructure-eligible funding).
a. CONTRIBUTING FACTOR
The income equity contributing factor would be Block groups where 51% or more
of the households in the area are considered low- to moderate-income households.
This means that the majority of households in this area have incomes less than
80% of the median family income. The Factor would be “Located in an LMI
area”
b. SCORING
In this example, assume scoring is on a scale 0-3.
If the scoring process identified what is considered a “yes/no” scoring approach,
then a project not located in a LMI area would receive a 0 and a project in a LMI
area would receive all 3 points.
If the scoring process identified what is a categorical scoring approach, then a
project not located in a LMI area would still receive a 0 score, but a project
located in an LMI area would have an additional category to consider. Let’s say it
was decided that a project in an area between
●51 – 64.9% will receive a score of 1
●65 – 84.9% will receive a score of 2
●85 – 100% will receive a score of 3
c. WEIGHTED SCORE
If completing projects in a lower income area is a City priority, it may be of
interest to add a weight to the score. This can be done with any scoring approach.
When calculating the final score, a multiplier would be applied. Let’s say the
multiplier is 2, then a score of 3 would result in a final score of 6. This allows the
goal of serving lower income areas to be competitive even if it doesn’t check off
as many contributing factors as a project in a higher income area does.
For reference, the following is LMI data for block groups resources from HUD at the link below.
Moses Lake Block Groups above 51% LMI
010800-02 (73%)
010800-03 (58%)
010903-03 (51%)
010904-01 (55%)
011002-02 (70%)
011102-01 (69%)
011102-02 (75%)
https://hudgis-hud.opendata.arcgis.com/datasets/HUD::low-to-moderate-income-population-by-block-gro
up/explore?filters=eyJMb3dtb2RfcGN0IjpbMC41MSwxXX0%3D&location=47.131450%2C-119.28634
3%2C12.23
COML Council Packet 12-9-24, Page 61 of 131
EXHIBIT D
Project Evaluation Metrics
(PLACEHOLDER)
EXHIBIT E
2022 Walkability Action Institute Team Plan
EXHIBIT F
2021 Complete Streets Policy
EXHIBIT G
2005 Activity Trails Master Plan
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Mike Jackson, Interim City Manager 21380
Madeline Prentice, Director Finance
12/10/2024 Old Business
GC Animal Outreach Contract Amendment
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
70,000.00$0.00$70,000.00$
Authorize the Interim City Manager to execute the amended GC Animal Outreach contract as presented.
Grant County Animal Shelter Contract 2024-2026 REV.docx 52.99KB
GC Animal Outreach (GCAO) presented at the November 26, 2024, Council meeting. During that presentation,
GCAO requested additional operational funding for 2024 in the amount of $70,000 and for 2025 in the amount of
$81,000. These amounts are in addition to the $100,000 annual amount the City currently funds.
At the December 5, 2024, special meeting, Council authorized staff to proceed with a contract amendment to
increase operational funding to the GCAO by $70,000 in 2024, $81,000 in 2025 and $81,000 in 2026 utilizing
ARPA funds that had not previously been "obligated" under the US Treasury's definition. Staff also suggested
using ARPA money to fund the entire operations funding provided to GCAO for both 2025 and 2026.
Additionally, Council earlier in 2024 approved an ARPA fund allocation of up to $1,000,000 to the GCAO for
design and construction of a new animal shelter. Allocating ARPA funds is not sufficient under the US Treasury
ruling; therefore the amendment includes language to obligate the $1,000,000 previously committed to GCAO.
Approval of the amendment prior to 12/31/2024 will satisfy the US Treasury definition of an obligation of ARPA
funds and will meet the obligation deadline.
An additional $70,000 will be paid to GCAO for their 2024 operations. An additional $81,000 will be provided to
GCAO for operations in both 2025 and 2026. $1,000,000 will be obligated to GCAO for design and construction
of a new animal shelter.
Options and Results
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Authorize the Interim City Manager to execute the contract amendment.
Staff will bring back options for recommended changes.
Funding for GCAO operations will remain unchanged for 2024, 2025 and 2026 and funding for the design and
construction of a new animal shelter utilizing ARPA funds will not be obligated.
pg. 1
ANIMAL CONTROL AND SHELTER CONTRACT
THIS CONTRACT, made and entered into by and between the following: City of Moses Lake
(CITY), a political subdivision of the State of Washington, and Grant County Animal Outreach,
Inc. (GCAO), a Washington non-profit corporation.
WHEREAS, the CITY desires to have certain services performed as hereinafter set forth requiring specialized skill and other supportive capabilities; and
WHEREAS, the GCAO represents that it is qualified and possesses sufficient skills and the
necessary capabilities, including technical and professional expertise where required, to perform
the services set forth in this Contract; and NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance
contained herein, the parties agree as follows:
1. DEFINITIONS:
"Animal" means any nonhuman mammal, bird, reptile, or amphibian, pursuant to RCW 16.52.0l
1(2)(a).
"Animal Care and Control Agency'' means any city or county animal control agency or
authority authorized to enforce city or county municipal ordinances regulating the care, control,
licensing, or treatment of animals within the city or county, and any corporation organized under
RCW 16.52.020 that contracts with a city or county to enforce the city or county ordinances
governing animal care and control, pursuant to RCW 16.52.011(2) (b).
"Animal Control Authority" means an entity acting alone or in concert with other local
governmental units for enforcement of the animal control laws of the city, county, and state and
the shelter and welfare of animals, pursuant to RCW 16.08.070(5).
"Animal Control Officer" means any individual employed, contracted with, or appointed by the
animal control authority for the purpose of aiding in the enforcement of this chapter or any other
law or ordinance relating to the licensure of animals, control of animals, or seizure and
impoundment of animals, and includes any state or local law enforcement officer or other employee whose duties in whole or in part include assignments that involve the seizure and impoundment of
any animal, pursuant to RCW 16.08.070(6).
"Owner" means any person, firm, corporation, organization, or department possessing, harboring,
keeping, having an interest in, or having control or custody of an animal, pursuant to RCW
16.08.070(7).
2. RESPONSIBILITIES:
A. GRANT COUNTY ANIMAL OUTREACH
The GCAO agrees to provide animal shelter services for all Animals for which impounding or quarantine is authorized by the CITY, pursuant to a lawfully issued order by a tribunal with jurisdiction or, as otherwise authorized by the CITY. Such services shall include,
pg. 2
without limitation, the following:
• Quarantine animals - when requested by the CITY, GCAO will act as
quarantine facility for Animals suspected of rabies. Rabies suspects, including those having bitten a human, must be handled differently than a standard
impounded Animal. The Animal will be confined and observed for up to ten
(10) days, or longer as directed by a tribunal with jurisdiction or, a public
health official with jurisdiction. If still healthy at the end of the quarantine
period, the Animal may be released. If the Animal is not claimed within the
period set forth in the Contract, the Animal may be disposed of pursuant to the
Contract and applicable authority, including the euthanization of same and submittal of the Animal's brain to an approved laboratory for examination;
• Have available the services of a local veterinarian for injured, sick or diseased
Animals at all hours;
• Act as the Animal shelter operator by furnishing and maintaining a shelter for the
handling of all Animals, dead or alive, from the CITY, whether they be stray,
impounded or otherwise turned over to GCAO;
• Provide the best possible care and treatment for Animals in its care and custody
delivered by the CITY, including proper food, water, housing and humane care for all
Animals under its control pursuant to the Contract;
• Shall not permit the shelter to become overcrowded;
• Shall not release any impounded animal without proof of ownership, current license,
and full payment of all applicable fees;
• Shall require that all stray Animals under the terms of this Agreement be sterilized,
at the responsibility of the adopter, as a condition of adoption. GCAO agrees to
actively pursue a one hundred percent (100%) effective spay/neuter rate;
• Provide sufficient, competent and trained employees or volunteers to assume the
responsibilities of this Contract;
• Adopt out stray or unclaimed Animals with licenses, as requested by the public or
required by law;
• Enable CITY to deliver Animals on a seven day a week, twenty-four hour basis; and
• Arrange for the humane destruction and disposal of Animals as required. Such
disposal and destruction shall be accomplished in a manner approved by Federal or
State regulations that will not subject such Animal to any unnecessary pain;
• Make all reasonable efforts to "place," "adopt" or "transfer" any Animal
surrendered/delivered to GCAO by CITY representatives, to another person or
organization and, if necessary, at the sole discretion of GCAO, euthanize said
Animals and dispose of the carcasses of any euthanized Animals;
• Will shelter unlicensed stray Animals for a minimum of seventy-two (72) hours (excluding weekends and holidays) before euthanizing, in order to allow the Owner
an opportunity to reclaim the Animal. During the minimum seventy-two (72) hour
pg. 3
shelter period, with regard to stray animals, GCAO shall make all reasonable efforts
to locate the Owner of any stray animal and/or make all reasonable efforts to "place,"
"adopt," or "transfer" any Animal to another person or organization. GCAO shall
use its discretion on whether or not to hold any stray Animal for placement or
adoption or whether or when any stray Animal shall be euthanized and disposed of
after the seventy-two (72) hour period;
• Will shelter licensed or microchipped stray Animals for a minimum of one hundred
forty four (144) hours (excluding weekends and holidays) before euthanizing, in order to allow the Owner an opportunity to reclaim the Animal. During the minimum
one hundred forty four (144) hour shelter period, with regard to licensed or
microchipped stray animals, GCAO shall make all reasonable efforts to locate the Owner of any stray animal and/or make all reasonable efforts to "place," "adopt," or
"transfer" any Animal to another person or organization. GCAO shall use its
discretion on whether or not to hold any stray Animal for placement or adoption or
whether or when any licensed or microchipped stray Animal shall be euthanized and disposed of after the one hundred forty four (144) hour period;
• Have the shelter open for reasonable hours (Monday through Saturday, or Tuesday
through Sunday), except for legal holidays recognized by the State of Washington.
During the hours the shelter is open, the shelter, at the discretion of GCAO, can be manned by paid GCAO staff or GCAO volunteers. Further, whether the shelter is
open on Sundays or legal holidays, shall be within the discretion of GCAO. GCAO
shall notify the CITY, in writing, of the days and hours the shelter is to be open and
shall not change such days or hours unless providing advance, written notification
to the CITY;
• Will deliver a monthly invoice detailing the total number of Animals delivered and their
disposition. Each invoice shall also be accompanied by a list that covers the same period
as the invoice, showing the name, address, phone number, and driver’s license number of the person delivering the Animal that corresponds to each Animal on the invoice, the
address where the Animal was found, if stray, and the name, address, phone number,
and driver’s license number of any person reclaiming an Animal during the invoice period. The invoice shall include a detailed list of any Animal that incurred other fees
or charges during the invoice period, including any Animal held in quarantine or
pursuant to a Bite-Hold or criminal proceeding; and
• Must maintain adequate records to support billings for a period of six (6) years after the
date of billing. . The GCAO agrees to provide the CITY with an annual report within two (2) weeks following the end of each year this Contact is in force. At a minimum, the annual report shall include the following information:
• The number of Animals brought to the shelter by the CITY along with the source
of the Animals (stray or owner relinquishment). The number of Animals brought to
the shelter by the CITY and the source of the Animals. Also, the percentage of
Animals which were adopted, transferred, returned to Owner, died, or euthanized.
• The number of complaints received, investigations conducted, and the disposition
of any complaints handled, etc.
pg. 4
• Any other information the CITY specifically requests in writing at least one (1)
Month prior to the end of the period this Contract is in force.
• Any information which GCAO may determine to be informative, helpful or
relevant.
B. CITY The CITY agrees to rent the building and property located at 6725 Randolph Road to the GCAO for one dollar ($1) per year for each year the contract is in force. The City shall
be responsible for property taxes and fees associated with the property. The GCAO shall
be responsible for the operational expenses associated with running the shelter at the facility
including the utilities and maintenance costs.
The CITY agrees to fund (out of federal ARPA Funds) up to One Million Dollars
($1,000,000.00) for the design and construction of a new facility as part of a new
construction project being funded by the CITY, Grant County, and private donations.
The CITY agrees to pay the GCAO for services provided herein as follows:
2024: One Hundred Thousand Dollars ($100,000) in twelve (12) monthly
installments of Eight Thousand Three Hundred Thirty Three Dollars ($8,333), with a lump
sum payment of Seventy Thousand Dollars ($70,000.00) in December, 2024) 2025: One Hundred Eighty-One Thousand Dollars ($181,000) in twelve monthly
installments of Fifteen Thousand Eighty Three Dollars and 33/100 ($15,083.33)
2026 One Hundred Eighty-One Thousand Dollars ($181,000) in twelve monthly
installments of Fifteen Thousand Eighty Three Dollars and 33/100 ($15,083.33)
In the event any of the funds obligated by the CITY from federal ARPA funds are not expended
within the term of this Contract, GCAO understands and acknowledges that such unexpended
funds may be subject to reallocation as required by federal law.
The CITY shall not be responsible for payment of veterinary services requested by GCAO
and GCAO shall not be responsible for payment of veterinary services requested by the CITY.
3. VETERINARY SERVICES Notwithstanding Paragraphs listed in section B, the CITY shall be obligated to pay the following amounts with respect to animals delivered by the CITY to GCAO that are subject to statutory, prosecutorial, or judicial holds, including, but not limited to, animals subject to Bite Holds, animals held as evidence in criminal proceedings, or animals otherwise required to be held beyond the required minimum seventy-two (72) hours or the ten (10) day holding period a:
• Sixty-five percent (65%) of the normally charged rate by GCAO to the general public for holding animals;
• In the event a court orders, and the animal owner pays, an amount for care of an animal to GCAO, the CITY shall pay fifty percent (50%) of the remaining amount, if any, due
pg. 5
GCAO based on its normally charged rate to the general public for holding animals;
• The CITY shall be responsible for payment of all veterinary services for any animal the CITY delivers to GCAO to the extent possible, and while maintaining humane care for the animal,
GCAO will obtain prior CITY authority for veterinary treatment.
• Payments required in accord with this Paragraph and its subparts shall be made within thirty (30) days upon request by GCAO.
GCAO represents and warrants that it will not perform any veterinary services. GCAO will require and have on file proof of veterinary medical malpractice insurance from any veterinary clinic or
individual with whom it contracts for veterinary services. 4. INDEMNIFICATION AND INSURANCE: GCAO shall defend, indemnify, and hold the CITY, its officers, officials, and employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees
and costs, and liability, arising out of or in connection with the performance and from the activities of GCAO, and its officials, officers, employees, and agents, in the performance of this Contract, except for injuries and damages caused by the sole negligence of the CITY. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of GCAO and the CITY, its officers, officials, employees, and volunteers, GCAO’s liability hereunder shall be only to the extent of GCAO’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes GCAO's waiver
of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. A. Insurance Term GCAO shall procure and maintain insurance, as required in this Section, without
interruption from commencement of GCAO’s work through the term of the contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein. B. No Limitation GCAO’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of GCAO to the coverage provided by such insurance, or
otherwise limit the CITY’s recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance GCAO’s required insurance shall be of the types and coverage as stated below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 2. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an
equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The CITY shall be named as an additional insured under GCAO’s Commercial General Liability insurance policy with respect to the work performed for the CITY
pg. 6
using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad
coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. D. Minimum Amounts of Insurance GCAO shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. E. CITY Full Availability of Contractor Limits If GCAO maintains higher insurance limits than the minimums shown above, the CITY
shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by GCAO, irrespective of whether such limits maintained by GCAO are greater than those required by this contract or whether any certificate of insurance furnished to the CITY
evidences limits of liability lower than those maintained by GCAO. F. Other Insurance Provision GCAO’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance, self-insurance, or self-insured pool coverage maintained by the CITY shall be excess of GCAO’s insurance and shall not contribute with it. G. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
H. Verification of Coverage GCAO shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsements, evidencing the insurance requirements of GCAO before commencement of the work. Upon request by the CITY, GCAO shall furnish certified copies of all required insurance policies, including
endorsements, required in this contract and evidence of all subcontractors’ coverage. I. Subcontractors’ Insurance GCAO shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of GCAO-provided insurance as set forth herein, except GCAO shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. GCAO shall ensure that the CITY is an additional insured on each and every Subcontractor’s Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. J. Notice of Cancellation
GCAO shall provide the CITY and all Additional Insureds for this work with written notice of any policy cancellation within two business days of their receipt of such notice.
K. Failure to Maintain Insurance Failure on the part of GCAO to maintain the insurance as required shall constitute a
pg. 7
material breach of contract, upon which the CITY may, after giving five business days’ notice to GCAO to correct the breach, immediately terminate the contract or, at its discretion, procure or
renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole discretion of the CITY, offset against funds due GCAO from the CITY. 5. GCAO QUALIFICATIONS AND TRAINING:
GCAO assumes full responsibility for the selection, qualifications, and training of its personnel. 6. GCAO ESTABLISMENT OF FEES:
GCAO shall determine and keep the fees charged for impounding Animals brought in by those other than the CITY, including private citizens within Grant County, private citizens residing outside Grant County and all other cities existing within Grant County, the adoption fee charged anyone obtaining an Animal from GCAO, boarding fees or any other fee charged by GCAO which GCAO feels is appropriate.
7. PAYMENT BY CITY:
This Contract and payments made hereunder shall constitute the CITY's entire obligation for impound fees, boarding fees, euthanasia fees or any other fees GCAO may charge when an Animal is brought into
GCAO's care, custody and control.
8. TERM:
This Contract is effective from January 1, 2024 to December 31, 2026. 9. WAIVERS:
The failure of the CITY to insist on a strict performance of any of the terms and conditions hereof shall
be deemed a waiver of the rights or remedies that the CITY may have regarding that specific instance
only, and shall not be deemed a waiver of any subsequent breach or default in any terms and conditions.
10. NOTICE:
All notices to be given with respect to this Contract shall be in writing. Each notice shall be sent by
registered or certified mail, postage prepaid and return receipt requested, to the party to be notified at the address set forth herein or at such other address as. either party may from time to time designate in
writing.
If to CITY: City Manager
401 S Balsam St
Moses Lake, WA 98837
If to GCAO: Grant County Animal Outreach
PO Box 489
Moses Lake WA 98837
Every notice shall be deemed to have been given three days after its deposit in the United States mails
pg. 8
in the manner prescribed herein. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process.
11. APPLICABLE LAW AND VENUE: This Contract shall be governed by and construed in accordance with the laws of the State of Washington. Venue of any action shall lie in Grant County Superior Court, Grant County, Washington. 12. INVALIDITY: Any provision of this Contract which shall prove to be invalid, void or illegal shall in no way affect, impair or invalidate any of the other provisions hereof and such other provisions shall remain in full force and effect despite such invalidity or illegality. 13. TIME IS OF THE ESSENCE:
Time is of the essence in performance of any and all obligations pursuant to this Contract.
14. INDEPENDENT CONTRACTOR STATUS:
The parties intend that an independent contractor relationship will be created by this Contract. No agent, official, officer, employee, servant or representative of GCAO shall be deemed to be an officer, official, employee, agent, servant or representative of the CITY for any purpose. GCAO will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants or representatives.
GCAO is now and has always been an independent contractor. Nothing contained in this Contract, or related documents shall be construed as creating any form of employment relationship between the CITY and GCAO, or the agents, officers, or employees of GCAO. The agents, officers, or employees of GCAO shall not be entitled to any rights or privileges of CITY employment. GCAO assumes exclusive responsibility for any and all actions, rights and obligations of its agents, officers, or employees.
GCAO is responsible for all payroll taxes, as otherwise appropriate, including without limitation, Federal Social Security taxes, Federal and State unemployment taxes and State workmen's compensation, insurance premiums, license fees, fingerprinting costs, outfitting expenses, and any
other expenses of GCAO related to the execution of this Contract. The CITY has not and shall not be responsible for withholding or payment of any taxes or Social Security on behalf of GCAO, including without limitation, industrial insurance premiums. GCAO shall
be fully responsible for any such withholding or payments, including without limitation, taxes, social security and industrial insurance premiums. 15. LICENSING:
GCAO shall be duly licensed and shall obtain all necessary licenses and permits to perform the services
required herein. Costs for all licenses, permits, background and screening costs, etc., are the sole responsibility of GCAO. Throughout the term of this Contract, GCAO shall possess and maintain valid licenses and/or certifications as may be required by local, State and/or Federal law. Potential for license suspensions, revocations or limitations shall be reported to CITY, in writing, within three (3) days of
notice from any licensing agency or authority, or governing body, with jurisdiction.
pg. 9
Within ten (10) business days of the last party to the Contract signing thereto, GCAO shall provide written verification of current licensing and certification credentials maintained by the CITY.
16. NONASSIGNMENT: No portion of nor any interest in this Contract may be assigned to a third party without the prior written approval of the CITY. 17. INSPECTIONS:
GCAO shall submit to inspections of the premises and records by CITY representatives at any time,
without prior notice. Such inspections include, but not be limited to, inspection of kennels or
observations of procedures.
18. LIAISON OFFICERS:
The Chief of Police shall be responsible for the administration of this Agreement. All reports,
recommendations, and other correspondence will be directed to the Chief. It shall be the duty of the
Chief of Police to see that the terms of this Agreement are complied with, and to forward to the City
Manager all requests for changes in the policy requested by GCAO. GCAO’s President of the Board
of Directors shall act as GCAO’s liaison with the CITY.
IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and year as set
forth herein.
DATED this 10th day of December, 2024.
CITY OF MOSES LAKE ________________________________________________________ Mike Jackson, Interim City Manager GRANT COUNTY ANIMAL OUTREACH _______________________________________________________ Sara Thompson Tweedy, President of the Board of Directors
Council Staff Report
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
21223
Public Works
New Business
To:
Mike Jackson, Interim City Manager
From
Brian Baltzell, Public Works Director &
Vivian Ramsey, Interim Community Development Director
For Agenda of:
12/10/2024
Subject
Willow Crest Estates Phase 3 Subdivision Deferral Request
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff request City Council review Willow Crest Estates Phase 3 request for deferral of installation of city street,
sewer, water, storm infrastructure and provide staff with direction.
Willow Crest Plot Map.pdf 4.05MB
WILLOW CREST ESTATES PH 3.pdf 1.55MB
Covenant Willow Crest Estates Phase 3.pdf 341.61KB
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
This development was platted with the county prior to annexation in 2007. The original plat showed shared wells
and septic systems as the way to provide domestic water and sewer service. As part of the platting
requirements in the UGA, covenants were filed with Grant County for all three phases requiring connection to
and financial participation in city improvements when triggered. Currently, the City utility general plans identify
that any extension of water and sewer to Cascade Valley would need to be financed and installed by
developers. Moses Lake Municipal code section 13.07.020 provides:
Connection to City Water System:
A. Purpose. The requirement to connect to the City water system is to reduce the need for Group A and B
water systems; and to reduce well bore holes, which are potential contamination sources.
B. New Buildings. All newly constructed buildings that will have human occupancy, as defined in the building
code, shall be connected to the City water system.
The previous property owner/developer have transferred water rights with the Department of Ecology to service
these properties through installation of shared wells. Lot sizes may be sufficient to allow installation of individual
septic systems under Grant County Department of Health rules.
Staff is requesting direction on whether City Council would allow for a limited and specific deferral of connection
to city services for Willow Crest Estates Phase 3. No staff recommendation is being provided at this time.
Future individual property owners will be required to pay for installation of city infrastructure. The implication of
deferral may include ratepayer subsidy of developer financial responsibility.
Options and Results
Direct staff to draft a resolution/action and create a building covenant to be executed prior to issuance of
building permits.
Staff will bring back options for recommended changes based on Council directive.
Staff will inform applicant of Council's directive regarding the deferral request.
u u
Record and Return to:
Legal Department
City ofMoses Lake T^^-«-^—-P O Box 1579 I22"50,M/16/2007 12:42 PH COVP.U.BOX 1^/y EgS?^?'**R 41.00 Grant Co,UAMosesLake,WA 98837 KE*1N RICHARDS
11
COVENANT AS TO IMPROVEMENTS
1. Owner and Plat: This covenant running with the land is made by Kevin Richards, a married man
dealinginhisseparateproperty,hereinreferredtoastheowner ofcertainrealproperty,hereinreferred
to as the premises, located adjacent to the City of Moses Lake, in Grant County, Washington and
described as follows:
Willow Crest Estates Phase 3, per plat thereof filed with the Grant County Auditor
2.Recitals:
2.1 The owner has caused the premises to be platted under the jurisdiction of Grant County,
Washington, within the City ofMoses Lake'sUrban Growth Area, and in connection with that
platting, the owner is required to make certain street and/or utility improvements or obtain a
written waiver from the City of Moses Lake permitting the platting to proceed without the
installation ofthe described street and/or utility improvement at this time.
2.2 The owner and the City ofMoses Lake, Grant County, Washington, desire to allow the owner
toproceedwiththecompletionofcertainstreetand/orutilityimprovements atalaterdateinlieu
ofpostinga cash paymentequal to 150%ofthe cost ofthe street and/orutility improvement
deferred herein.
2.3 It is the desire ofthe owner that the terms upon which certain improvements will be required in
thefuturetobeplaceduponthepremisesshallbecomecovenantsrunningwiththelandandshall
be bindingupon the land and all presentand subsequentownersand personsdealingwiththe
same.
3.Covenant Terms:
3.1 Binding Effect: The terms ofthis covenant shall be binding upon the owner, his/its successors,
assigns,heirs,agents,andallother persons claiming an interest inthepremises orany portion
thereof.Theliabilityforthecostofthe installation ofthestreetand/orutility improvements,the
constructionofwhichisdelayedbythiscovenant,isjointandseveraltotheentirepremisesand
any lots, tracts, parcels, or divisions ofthe premises.
3.2 Improvements:The following street and/or utility improvements remain to be installed in
connection withtheplattingofthe premises withintheCity'sUrban Growth AreaandtheCity
has provided a written waiver toGrant County topermit theplatting ofthepremises:
Design and construct street,curb,sidewalk,gutter,and water and sewer improvements to all
interior and exterior streets the full length of the plat to city standards current at the time of
construction.
3.3 Triggering Event: Upon the happening of the event listed herein,the owner,his/its heirs,
assigns,or successors in and to the premises shall cause the above improvements to be forthwith
made.The City ofMoses Lake shall give written notice to the owner to proceed to install those
improvements when the city determines installation of those improvements is required.The
determination ofthe City of Moses Lake shall be conclusive.
3.4 Enforcement:The City of Moses Lake is a beneficiary of this covenant and as such is entitled
to seek enforcement ofthis covenant or, in the alternative,reimbursement to the city for the costs
of installing the improvements with public funds if the city has installed some or all of the
required improvements itself after the failure of the owners to perform.In the event of such
enforcement action,the City of Moses Lake shall be entitled to recover all costs of litigation
including but not limited to the costs of title searches,service of process,discovery,and
disposition costs,and all actual attorney's fees incurred before,during and after trial,including
appeals.
4.Dated:%Jj£pL}2007
Kevin Ricnar3s
WASHINGTON STATE
Grant County
I certify that I know or have satisfactory evidence that Kevin Richards signed this instrument and acknowl
edged it to be his free and voluntary act for the uses and purposes mentioned in the instrument.
*H&
Dated:S/[5 /D~1
Notary Public
My appointment expires -2-1(I P*^
1221250 08/16/2007 12:42 PM COV
Page 2 of 2 R 41.00 Grant Co,UA
KEVIN RICHARDS
,2007
Council Staff Report
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
21351
Public Works
New Business
To:
Mike Jackson, Interim City Manager
From
Brian Baltzell, Public Works Director
For Agenda of:
12/10/2024
Subject
Civic Center Solar System Project
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff is looking for direction to either add additional battery storage or to collect savings from the project.
There is an opportunity in the Civic Center Solar Project to either add additional battery storage or to collect
savings. The savings stems from Washington State making solar projects tax exempt. This was unknown in
early 2023 when the original budget for the Solar Project was created. The tax exemption amounts to
$170,865.41. There are also some construction savings that amount to $127,000. The total savings so far is
$297,865.41.
The additional battery storage would extend the solar system from three days to four.
The project is 70% funded by a grant from the Department of Commerce and the savings will need to be split.
The original project cost was $2,140,678.
If Council chooses to take the savings the total project cost will fall to $1,842,812.59. The grant will cover
$1,289,968.81 and the City will expend $552,843.78. This is a savings of $89,359.22.
If Council chooses to add the additional battery storage the project costs will remain the same. Total expenditure
by the City after grant funding is $642,203.
Options and Results
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Authorize.
Staff will bring back options for recommended changes.
Staff will continue with original contract agreement.
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Mike Jackson, Interim City Manager 21325
Brian Baltzell, Director Public Works
12/10/2024 Consent Agenda
Snow Plowing 2025 Contract Award
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
79,700.00$160,000.00$0.00$
Upon adoption of 2025 budget, staff recommends Council motion to award the Snow Plowing 2025 contract to
Central Washington Asphalt, Inc. (CWA).
116-2024-01_Proposal.pdf 263.7KB
On October 31, 2024, staff opened quotes for the Snow Plowing 2025 contract. The project includes on-call
snow plowing for residential streets between January 1, 2025 through December 31, 2025.
The City received one (1) quote for $79,700.00 from Central Washington Asphalt, Inc. The quote is based on the
cost of a single snow event. The Public Works Director estimated the cost of $51,000.00. Per CWA, the cost
increase for 2025 is due to higher fuel and labor costs.
Central Washington Asphalt, Inc. is the only local contractor, with the required equipment, interested in providing
a proposal.
The project will require budgeted funds to be spent.
Options and Results
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Staff will move forward with executing the contract with CWA, the sole quoter, to complete the work when
directed by the City.
Staff will bring back options for recommended changes.
The City will not have a contractor on standby to plow snow from residential streets.
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Mike Jackson, Interim City Manager 21246
Madeline Prentice, Director Finance
12/10/2024 New Business
City Attorney Contract Amendment
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council move to approve the updated contract for the City Attorney effective January 1,
2025.
12.02.2024 letter.pdf 314.77KB
moses lake contract 2025.doc 39KB
Katherine Kenison serves as City Attorney for the City of Moses Lake by contract. As our attorney, not only
does her firm handle the regular civil work but also serves as our representative with District Court and she has
been instrumental in savings achieved through negotiating through recent claims due to her vast experience.
The contract request is reasonable and provides a value for the organization.
The 2025 budget includes a line item for the City Attorney. The 2025 budget reflects the increase requested by
the City Attorney.
Options and Results
Approve the updated agreement with the City Attorney.
Staff will bring back options for recommended changes.
The contract will remain at its current level.
CONTRACT FOR PROFESSIONAL SERVICES WITH THE CITY OF MOSES LAKE [ 1 ]
CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MOSES LAKE, WASHINGTON
AND
KENISONFRANZ
1. PREAMBLE.
This contract is entered into between the CITY OF MOSES LAKE, WASHINGTON, a municipal corporation organized under the laws of the State of Washington, hereinafter referred to as “CITY” and KENISONFRANZ, a firm of attorneys at law, duly admitted to practice before the courts of this state, and residents of the State of Washington, hereinafter referred to as
“ATTORNEYS”, on this ______ day of January, 2025.
2. RECITALS. 2.1 The City deems it necessary and in the public interest to employ the above named
Attorneys as Attorney for the City.
2.2 The Attorneys agree to accept employment upon the terms set forth herein. The Attorneys have provided this service to the City since 1980.
3. AGREEMENT.
In mutual consideration of the City paying a sum certain and the Attorneys fulfilling their responsibilities, it is agreed as follows:
3.1 The City of Moses Lake agrees:
3.1.1 Financial Responsibility. That it shall pay the sum of $5,500 per month to the Attorney for the first 25 hours of services performed by the
Attorneys. For each additional hour or portion thereof that the Attorneys are
employed by the City pursuant to this contract, the City shall pay the Attorneys at the rate of $240 per hour. Attorneys shall be paid for one half of their travel time incurred by the Attorneys in traveling from their place of business to the City or any other location at which their attendance is requested or required.
CONTRACT FOR PROFESSIONAL SERVICES WITH THE CITY OF MOSES LAKE [ 2 ]
3.1.2 Payment Method. Payment will be made on a monthly basis with payment being made to the Attorneys by the 20th day of the month subsequent to
the services being rendered. Any charges for services provided in excess of 25
hours per month and for reimbursable costs will be paid as soon as practical after a bill is received by the City from the Attorneys. 3.1.3 Cooperative Responsibility. That it shall cooperate with the Attorneys to
aid in the performance of the subject matter of this contract.
3.1.4 Seminar Reimbursement. That it will reimburse the Attorneys for the lodging, subsistence, registration and other expenses incurred by the Attorney in attending one semi-annual meeting, whether in state or out of state, of the
Washington State Association of Municipal Attorneys. Such charges shall include
billing for the course hours earned by the Attorney not to exceed 11 hours. 3.2 The Attorneys agree:
3.2.1 Duties. That they shall represent the City as its counsel in administrative
hearings and/or court actions; draft documents and review regulations and documents prepared by the City; provide necessary legal counseling services and other litigation and prelitigation functions as are necessary to effectively represent the interests of the City; attend all council meetings
each month, advise City officers and departments; and, prosecute
violations of City ordinances as directed by the City. 3.2.2 Power of Attorney. That they are granted power of attorney to execute all documents connected with the subject matter of this contract in which
the City is a party or has an interest or which are necessary to adequately
and properly carry forth the City's interest in all litigation, prelitigation or administrative proceedings. 3.2.3 Billings. That they shall supply the City with monthly billings with
their request for reimbursement as shall be required now or in the future
by the City. 3.2.4 Conflicts. That they will avoid any conflict of interest with the purpose for which they have been engaged by the City.
3.2.5 Representation. That they will employ only qualified attorneys at law to represent the City, and that the attorney primarily assigned to represent the City and the Attorney to be designated as the Moses Lake
CONTRACT FOR PROFESSIONAL SERVICES WITH THE CITY OF MOSES LAKE [ 3 ]
City Attorney is Katherine L. Kenison.
3.2.6 Mileage. The Attorneys shall not be paid any mileage expense by the
City unless specifically authorized by the City Manager. 3.3 It is mutually agreed as follows:
3.3.1 That payments shall be made by voucher on or before the 20th day of the
month following one full month of service. 3.3.2 This contract shall be in effect and binding upon the parties from year to year unless terminated as herein provided. This agreement may be
terminated at any time by either party upon giving ninety (90) days written
notice of the intention to terminate to the other party. 3.3.3 That this agreement may be amended by written consent of both parties and all amendments shall be attached to this agreement and made a part
thereof.
3.3.4 The Attorneys agree to perform work for the City pursuant to this contract, and in so doing, understand that the payments specified above do not include payment for holidays, sick leave, or annual leave. It is further
understood that such payments shall not include deduction for income tax,
social security, labor and industries, retirement or medical insurance, and that it is not the responsibility of the City to provide such fringe benefits and/or to make payroll deductions.
3.3.5 That the Attorney designated as the City Attorney will be eligible for and
may participate in any optional deferred compensation or other optional retirement programs which may be made available to other regular city employees.
3.3.6 The term of this contract shall be from January 1, 2023 to December 31,
2023, and January 1 through December 31 of each year thereafter. 3.3.7 The Attorneys’ files shall consist only of copies of original client
documents; all original documents shall be returned to the City and shall
not be retained by Attorneys. The Attorneys shall retain firm files upon the termination of representation and such files will be retained in accordance with the Attorneys’ retention schedule. Firm files include, but are not
CONTRACT FOR PROFESSIONAL SERVICES WITH THE CITY OF MOSES LAKE [ 4 ]
limited to, firm administrative records, time and expense reports, personnel and staffing materials, and credit and accounting records; and
internal lawyers’ work product such as drafts, notes, internal memoranda,
and legal and factual research, including investigative reports, prepared by or for the internal use of lawyers. 4. INDEMNIFICATION/HOLD HARMLESS
City Attorney shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the City Attorney in performance of this Agreement, except for injuries and damages caused by the sole negligence of
the City.
However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the City
Attorney and the City, its officers, officials, employees, and volunteers, the City Attorney's
liability, including the duty and cost to defend, hereunder shall be only to the extent of the City Attorney’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the City Attorney’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver
has been mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement. 5. INSURANCE
The City Attorney shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the City Attorney, its agents, representatives, or employees.
The City Attorney shall obtain insurance of the types and coverage described below:
• Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
• Professional Liability insurance appropriate to the City Attorney’s profession. The City Attorney shall maintain the following insurance limits:
CONTRACT FOR PROFESSIONAL SERVICES WITH THE CITY OF MOSES LAKE [ 5 ]
• Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $2,000,000 policy aggregate limit. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. The City Attorney shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work. Failure on the part of the City Attorney to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to
the City Attorney to correct the breach, immediately terminate the Agreement or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the City Attorney from the City.
6. ENTIRE CONTRACT.
This writing embodies the entire contract between the parties and shall not be modified unless put into writing. If this contract is amended by written consent of both parties, all amendments shall be attached to this contract and be made a part thereof. If any portion of this
agreement is declared to be invalid by a court of competent jurisdiction, the remainder of this
agreement shall remain in full force and effect so long as the purpose of this contract shall remain. THE CITY OF MOSES LAKE obligates itself to the terms of this contract by action of
its council.
By ________________________________ Mike Jackson, Interim City Manager
KENISONFRANZ obligates itself to the terms of this contract.
By___________________________________ Katherine L. Kenison, partner
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
Mike Jackson, Interim City Manager 21312
Doug Coutts, Director
Parks, Recreation, and
Cultural Services
12/10/2024 Consent Agenda
MLSD ILA Parks Facility User Amendment
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council move to approve the amendment to the Interlocal Agreement with the Moses
Lake School District for facility use.
Agreement for Joint Use of Facilities Between City of Moses Lake and
Moses Lake School District No. 161 (2021-2026).pdf 3.72MB
City and MLSD Amendment No. 1.docx 32.83KB
With the failure of the MLSD levy this past year, they are unable to provide custodians to open, close and clean
up facilities after our programs that are housed in School District Gymnasiums. This amendment to Appendix C
of the agreement addresses this issue to allow City program supervisors to act as supervisors and clean up
after our programs allowing for the continuation of these programs.
The overall agreement expires in May of 2026, this amendment will be revisited at the end of the agreement
based on the success of the School Levy and ongoing operation of these programs.
Options and Results
Staff will execute the agreement and the programs will continue.
Staff will bring back options for recommended changes.
No Action Taken:
Facility use at the schools will likely be discontinued and these programs will have to be cancelled until the
school starts receiving levy funds again.
AMENDMENT NO. 1
AGREEMENT FOR JOINT USE OF FACILITIES BETWEEN CITY OF MOSES LAKE AND MOSES LAKE SCHOOL DISTRICT NO. 161 This Amendment No. 1 is made and entered into __________ ____, 2024, by and between the City of Moses Lake (“City”), and the Moses Lake School District No. 161 (“District”).
Recitals. Whereas, the parties entered into an Agreement for Joint Use of Facilities Between the City of Moses Lake and Moses Lake School District No. 161 dated June 15, 2021 (“Agreement for Joint
Use”).
Whereas, the parties desire to amend the Agreement for Joint Use under the following terms and conditions.
Whereas, the parties agree that the Agreement for Joint Use of Facilities shall remain in full force
and effect except for the following modifications. Now, Therefore, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree to amend the Agreement for Joint Use as follows: the existing
APPENDIX “C” RULES AND REGULATIONS FOR USE OF SCHOOL FACILITIES is deleted
and replaced with the following:
APPENDIX “C”
RULES AND REGULATIONS FOR USE OF SCHOOL FACILITIES
The building and grounds of the Moses Lake School District are primarily for public school purposes, which include all activities of the school involved in carrying out its programs. No other use shall be permitted to interfere with the primary purpose for which these buildings and grounds are intended.
1. The District reserves the right to deny/cancel any permit, and/or discontinue use of the facility by the applicant/user at any time if, in their sole discretion, the use of a facility is in the conflict with District use policies or regulations.
2. Approval for the use of all facilities must be obtained from the Community Schools Coordinator by completing the appropriate
application. Except for priorities established by regulation, applications are accepted on a first come first served basis.
Applications for the use of facilities during the succeeding school year will be processed after July 1. 3. To assist in meeting district needs and scheduling, the school year will be broken into seasons for athletic requests. Fall Season (September 1-November 30), Winter Season (December 1 - February 28), Spring Season (March 1-May 31). Requests for athletic facilities will be booked one season at a time, no sooner than the following dates: Fall Season, starting August 1. Winter Season, starting November 1, Spring Season, starting February 1.
4. A single application may be made for a series of uses of like character. Facilities and equipment used shall be limited to those specified on the approved application.
5. All youth athletic groups will sign a Head Injury Compliance Form for compliance with HB 1824, Youth Sports-Head Injury Policies, all groups will also be given information on Sudden Cardiac Arrest.
6. [Intentionally Deleted.]
7. Satisfactory sponsorship and adequate adult supervision, which may include appropriate police and security personnel, shall
be required of all activities within District facilities. Personal use of space, such as birthday parties, private sales parties, or
personal meetings/banquets will not be permitted. 8. It is the responsibility of the applicant/user to report the Community Schools Coordinator by the close of the next business day all non-emergency injuries and damage due to the activities of the applicant/user. If the incident (damage to the facility or injury to a participant or attendee) is an emergency, the incident is to be reported immediately to the Custodian Supervisor and/or Community Schools Coordinator.
CONDITIONS
1. The City shall be responsible for providing all necessary cleaning and maintenance of the facilities to ensure they are
returned to a condition that ensures that the facility is ready for use by students and staff the next school day. Failure to
clean the facility to an acceptable level will result in the City being required to pay for District staff’s actual cost to clean the
facility to the acceptable level.
2. The City acknowledges that District personnel may not be present during the City's use of the facilities. Subject to the mutual
indemnification provisions of the Agreement, the City agrees to take full responsibility for the facility's management, safety,
security, and cleaning during this time.
3. Unless previously arranged, a district employee shall be present on duty at all times when a district facility is in use by any group and that employee shall be responsible for closing and securing the building after use. Other employees may be required for specific activities to support facility operation.
4. Keys to buildings of facilities shall not be issued to any individual or group for entering a district facility without
authorization. Unless previously arranged, facilities must be opened and closed by custodians or other authorized District
personnel at the times arranged during the application process.
5. District furniture or equipment shall not be moved from classrooms or buildings to which they belong except by authorized
District personnel, and such removal shall be previously arranged. If the facilities are not restored to the condition in which
they were found, all costs to restore such facilities will be billed to the user at the sole discretion of the district. 6. Decorations that create damage to walls, ceilings, floors, or furniture are not allowed in district facilities. Nails, tacks, duct tape, glue and other adhesives, are not permitted. Open flames including, candles, briquettes, and wood fires are not permitted on District property. All costs for such removal of decorations or damages caused by decorations or open flame shall be directly billed to the user.
RESPONSIBILITIES
1. The City shall be responsible for ensuring the safety and security of the building and all individuals present within the facility and will provide adequate personnel to manage and oversee the safety and security measures.
2. In the event of damage or loss of District property, the applicant must pay all actual costs for replacement/repair associated therein within 30 days. The District is not responsible for property lost by individuals or groups using school facilities.
3. Adult leaders of organizations using District facilities shall remain with their groups throughout activities and shall be financially responsible for the proper care of the facility used, and any District materials, furniture, or equipment therein.
4. When the City is using District facilities, the City shall be responsible for the following: ensuring the safety and security of the facility and all individuals present during its use; providing sufficient personnel to manage and oversee the safety and security measures necessary during the facility’s use; performing all necessary cleaning and maintenance to return the facility to a condition suitable for use by district students and staff the following school day; and if the City fails to clean the facility to an acceptable standard, it shall be required to pay the actual costs incurred by district staff to clean the facility to the required standard.
5. The City acknowledges that district personnel may not be present during the City’s use of the facilities. The City agrees to take full responsibility for the facility’s management, safety, security, and cleaning during this period.
RESTRICTIONS
1. The use of tobacco, alcoholic beverages, or illegal drugs is strictly prohibited in all District facilities and upon all District properties. 2. Food is limited to certain facilities and the vending and/or serving of such must be approved in advance.
3. Kitchens are not available except under special conditions, which require District kitchen staff at all times & prior approval
from the Food Services Director.
4. Street shoes and cleats are prohibited on gym floors. Non marking gym shoes only. Pitching mats are required for
softball/baseball practices held indoors. 5. Outdoor balls for soccer, softball, and baseball are not permitted for indoor gym use.
6. All Washington State and local laws and fire codes are in effect for use of District facilities.
FEES
1. Charges for use of District facilities by public interest and public welfare groups, by private interest groups of not-for-profit
status, and by non-commercial groups shall be based upon the actual costs incurred by the District. These include but
are not limited to direct labor, materials and other operating costs, and applicable overhead costs. Charges for use
involving private profit or commercial gain, direct or indirect, shall be such as to reimburse the District in full for said overhead
and operating costs, plus an amount representing a share of the profit or monetary gain.
2. Costs quoted are an estimate based on information given at the time of application for use of District facilities. Actual costs charged to the user are subject to change based upon conditions and final arrangements at the time of use.
3. Use fees shall be paid in accordance with the current schedule and District rules and regulations. Additional charges shall be made for custodians, technicians, and other staff when use necessitates their participation. 4. Payment for use of District facilities is due within 30 calendar days from the date of invoice. Failure to pay invoices within 30 calendar days
will result in the denial of future use of District facilities to the delinquent user until payment is made.
5. Users shall also be responsible for all collection, attorney, insurance or any other fees associated with the collection of payment in regard to use of school facilities, equipment, or staff. In Witness Whereof, the parties hereto have caused this Addendum No. 1 to be executed by
their duly authorized representatives as of the date first above written.
CITY OF MOSES LAKE MOSES LAKE SCHOOL DISTRICT NO. 161
City Manager Superintendent/Authorized Signer
Printed Name Printed Name
Date Date
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
Tue, Jan 14 Presentation Potential UGA Developments Baltzell (WRC)
6:30 PM Mayor Appoint New or Reappoint Mosquito District Chris Blessing Jackson (Debbie)(recur)
""pg Council Committee Assignment Review Jackson (recur)
City Manager COML Legislative Agenda 2025 Motion Jackson (recur)
Consent City Legislative Meeting Calendar 2025 <motion>Jackson (recur)
Old Business
New Business Comprehensive Plan Amendment 1st Pres Ramsey
""Accept 2021 State Auditor's Report Motion Prentice
""Accept Operation Facility Reroof Project <motion>Baltzell
Admin AWC Action Days February Jackson (recur)
Tue, Jan 28 Presentation
6:30 PM Mayor
City Manager pg Prior year 4th Quarter Financial Report Prentice (recur)
Public Hearing Comprehensive Plan Amendment Ordinance xxxx Motion Ramsey
Consent
Old Business
New Business
Admin
If Quorum:No Action Agenda AWC Action Days (Lacey, Feb 19-20)Note: Mayors Exchg m-dd City (recur)
Thurs, Jan 30 at 6 pm AGCCT Location tbd RSVP Due Mmm dd
Tue, Feb 11 Presentation Review Water Conservation Regulations Baltzell (WRC)
COML Council Packet 12-9-24, Page 122 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
6:30 PM Mayor
City Manager
Consent Award Crack Seal Project - bid opens 1/xx <motion>Baltzell (recur)
""Employee Handbook Update Resolution xxxx <motion>Springer (recur)
""Cyber Security Grant Awards <motion>Richmond
Old Business
New Business Graffiti Regulations Update Ordinance 1st Pres Ramsey
Admin
update B&C List Annual Appointment of Chairs at first meeting of year for all Boards -Airport, PRCS, et al (recur)
Tue, Feb 25 Presentation
6:30 PM Mayor
City Manager
Consent Award Seal Coat - bid opens 1/xx <motion>Baltzell (recur)
Old Business Graffiti Regulations Update Ordinance xxxx Motion Ramsey
New Business Water General Plan Update 1st Pres Baltzell
Admin
Tue, Mar 11 Presentation
6:30 PM Mayor pg Sister City Student Exchange Fundraiser Wed, Jul 10 (recur)
City Manager
Consent
Old Business Water General Plan Update (Prior to W/S Rate Study)Motion Baltzell (recur)
COML Council Packet 12-9-24, Page 123 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
New Business
Admin
Tue, Mar 25 Presentation
6:30 PM Mayor
City Manager
Consent
Old Business
New Business
Admin
Tue, Apr 8 Presentation
6:30 PM Mayor Kiwanis Mayor's Prayer Breakfast (solicit attendance)(recur)
City Manager
Consent
Old Business
New Business
Admin
Tue, Apr 22 Presentation Moses Lake Community Coalition 1st Quarter Report (other quarters are written reports)(recur)
6:30 PM Mayor Yonezawa Japan Sister City Proclamation (treaty signed May 1, 1981)(recur)
COML Council Packet 12-9-24, Page 124 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
City Manager Council Candidate Forum Date (Odd Years)Jackson (recur)
""pg 1st Quarter Financial Report Prentice (recur)
Consent
Old Business
New Business Accept 20xx State Auditor's Report Motion Prentice (recur)
Admin
If Quorum:No Action Agenda Council Candidate Open House Th 5/4 at 4 pm, Fri 5/5 at Noon(recur)
Tue, May 13 Presentation Armed Services Recognition - Moses Lake area HS graduates Jackson (recur)
6:30 PM Mayor
City Manager AWC Annual Conference Registration (2024 Dates 6/18-21 in Vancouver)(recur)
Consent
Old Business
New Business
Admin
If Quorum:No Action Agenda Kiwanis Mayor's Prayer Breakfast 5/3 at 7 am (Mayor at VIP Table)(recur)
Tue, May 27 Presentation
6:30 PM Mayor Memorial Day Proclamation (recur)
City Manager
Consent
Old Business
New Business
Admin
COML Council Packet 12-9-24, Page 125 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
Thurs, May 29 AGCCT Location tbd RSVP Due Mmm dd
Tue, Jun 10 Public Hearing 6-Year Transportation Improvement Program, Resolution xxx Motion Baltzell (recur)
6:30 PM Presentation
Mayor
City Manager pg Budget Guidelines Memo (included in packet)Prentice (recur)
Consent
Old Business
New Business 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
Admin
Sat, Jun xx 9am-11am Airshow VIP/Elected Official's Reception RSVP Due June 10 by 3 pm (recur)
Thurs, Jun xx, 4-5:45 P AWC Annual Business Meeting - Voting Delegates (up to 3) Designation Due June 13, 2024 (recur)
Tue, Jun 24 Presentation
6:30 PM Mayor Sister City Student Exchange Fundraiser Day, Jul xx (recur)
City Manager
Consent
Old Business
New Business
Admin
Tue, Jul 8 Presentation
6:30 PM Mayor
City Manager
COML Council Packet 12-9-24, Page 126 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
Consent
Old Business
New Business
Admin
Tue, Jul 22 Presentation
6:30 PM Mayor
City Manager pg 2nd Quarter Financial Report Prentice (recur)
Consent Airport Capital Improvement Plan <motion>Baltzell pend CM
Old Business
New Business
Thurs, July 31 at 6 pm AGCCT Location tbd RSVP Due Mmm dd
Tue, Aug 12 Presentation DMLA Main St Tax Annual Report - Mallory Miller, Executive Director (recur)
6:30 PM Mayor
City Manager Lakeside Disposal Contract CPI effective Sept 1 Prentice (recur)
Consent
Old Business
New Business
Admin
COML Council Packet 12-9-24, Page 127 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
Tue, Aug 26 Study Session - 6 pm Grant County Trends 20xx - Dr. Patrick Jones, EWU confirmed X-XX (recur)
Presentation Childhood Cancer Month Proclamation Angel Ledesma, CBCF Executive Director(recur)
Mayor
City Manager Schedule Budget Workshop on a Saturday in October Prentice (recur)
Consent Garbage Rate Adjustment Fee Schedule Res xxxx <motion>Prentice (recur)
Old Business
New Business
Admin
Sept 01 B&C Admins Email list for those seeking reappointment for terms expiring Dec 31 Due Oct 1 (recur)
Tue, Sep 9 Presentation
6:30 PM Mayor
City Manager
Consent
Old Business
New Business Ground Works Lease Renewal (expires Sept 30, 2025)Motion Ramsey
Admin
Tue, Sep 23 Mayor Hispanic Heritage Month Proclamation (recur)
6:30 PM City Manager
Consent Set 20xx Property Tax/Budget Public Hearings **<motion>Prentice (recur)
Old Business
COML Council Packet 12-9-24, Page 128 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
Tue, Oct 14 Presentation
6:30 PM Mayor
City Manager AWC Legislative Priorities Motion Jackson (recur)
Consent Transportation Benefit District Annual Report <motion>Baltzell (recur)
Old Business
New Business Water-Sewer Capital Facilities Plan Update (2024: Prior to W/S Rate Study)Motion Baltzell (recur)
Admin
Sat. mm-dd Study Session 20xx Budget Workshop Prentice (recur)
Tue, Oct 28 Mayor Native American Heritage Month Proclamation (recur)
6:30 PM ""Veteran's Day Proclamation (recur)
City Manager pg 3rd Quarter Financial Report Prentice (recur)
Public Hearing Property Tax Levy Resolution xxxx Motion Prentice (recur)
""20xx Budget Ordinance - Public Hearing 1 of 2 1st Pres Prentice (recur)
Consent
Old Business
New Business Lodging Tax Application Approvals Motion Coutts (recur)
Admin
Thurs, Oct 30 at 6 pm AGCCT Location tbd RSVP Due Mmm dd
Wed, Nov 12 Presentation <placeholder for agency contract budget increase requests> (recur)
6:30 PM Mayor
COML Council Packet 12-9-24, Page 129 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
City Manager pg Moses Lake 20xx Legislative Agenda Motion Jackson (recur)
PH Cont'd 20xx Budget Ordinance xxxx - Public Hearing 2 of 2 Motion Prentice (recur)
Consent
Old Business
New Bus 20xx Fee Schedule Resolution xxxx Motion Prentice (recur)
Admin
Thurs, Nov 15 GCEDC LEAD Summit at Grant County Fairgrounds Post Notice of Quorum if more than 3
Tue, Nov 25 Presentation
6:30 PM Mayor
City Manager
Consent
Old Business
New Bus 20xx Budget Amendment Ordinance xxxx Motion Prentice (recur)
Admin
Dec 01 MLMA Admin Email list for those seeking reappoinment for terms exp Mar 31 Due Jan 1 (recur)
Adjust 2nd meeting in December items after meeting calendar is adopted at first meeting of year!! (recur)
Tue, Dec 9 Presentation
6:30 PM Mayor Appoint x LTAC, x Parks, x Planning et al Jackson (recur)
""Reappoint x LTAC, x Parks, x Planning et al Jackson (recur)
""Confirm Appoint/Reappoint GTA Boardmember and Alternate (recur)
""Council Member <name> Recognition Haglund Email saved in draft/recycle(recur)
City Manager Plaque presentation of outgoing Mayor - if not re-elected (recur)
Old Business
COML Council Packet 12-9-24, Page 130 of 131
Administrative planning document only. Today's Date: 12/5/2024
All items are tentative and subject to constant change.
Jan 14 due dates: Attorney 12/31, Director 1/6, City Manager 1/8. Std PH Notices for Jan 28 are due Jan 8.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Topics - 2025
#/ltr/pg
New Business
Admin
Day, Mo dd and time Employee Breakfast Notice of Potential Quorum - Venue:(recur)
Future Items not assigned a meeting date.
Column1 Column2 3 4 Column5 Column6 Column7 Column8
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
Spring '25 Presentation Mary Cunnington Recognition Proclamation Mayor Swartz and Former Mayor Liebrecht (Originally set for Sept, then moved to spring 10-23-24
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Presentation
Mayor Semi quincentennial Commemoration Proclamation Museum and Tourism
Mayor Board and Commission New Appointment (LTAC HOTELIER)Motion Coutts
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>City Manager
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
New Bus/Old Bus Airport Operations Manual Update Discuss/MotionBaltzell
New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell
New Bus/Old Bus Building Permit Recovery Fund Ordinance Discuss/MotionRamsey
New Bus Employee Unions Agreement Fire - CBUA IAFF Motion Springer
New Bus Extra Territorial Agreement Policy Discussion Jackson
New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm)
New Bus New Cingular Lease Amendment Motion Baltzell
New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice
COML Council Packet 12-9-24, Page 131 of 131