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CC Min 2024 11 26MOSES LAKE CITY COUNCIL November 26, 2024 EXECUTIVE SESSION Mayor Swartz called an Executive Session from 5:30 p.m. to 6:30 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1)(i). CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:15 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comments were posted on the meeting agenda. ROLL CALL, taken prior to Executive Session. Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Myers, and Martinez. Council Member Fancher arrived at 5:55 p.m. LOBBYIST PRESENTATION Hemstad Consulting Anthony Hemstad presented remotely to advocate selection of his company to provide state level lobbyist services. He highlighted his 35 years of government experience across local, state, federal, and international levels. PLEDGE OF ALLEGIANCE Deputy Mayor Madewell led the Flag Salute. AGENDA APPROVAL Council Member Martinez removed Consent Agenda item (a) Meeting Minutes of October Workshops and November 12, 2024, so she can send suggested edits. Council Member Lombardi moved Consent Agenda item (c) for discussion. Action taken: Council Member Fancher moved to approve the Agenda, removing items a and c, second by Deputy Mayor Madewell. The motion carried 7– 0. PRESENTATIONS HopeSource Services HopeSource Chief of Operations John Raymond shared slides about their service area, mission, outreach, housing, shelter operation costs, and life skills education. They have managed the Open Doors Sleep Center for the city since December 2020. Council inquired about intake process, organization misconceptions, perception of ending homelessness, no required proof of identity for community of origin, veteran program eligibility, underutilized services, hand-up vs. hand-out mentality, criteria for affordable housing eligibility, and substance abuse issues. Grant County Animal Outreach 2024 Contract Amendment Grant County Animal Outreach (GCAO) President Sara Thompson Tweedy provided profit and loss documents to Council prior to the meeting. Her slide deck detailed revenues of $318,780 through October 2024 and estimated annual expenses of $512,000. GCAO’s Board is requesting additional funding in 2024 and $181,000 each from Grant County and the City Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 1 of 6 CITY COUNCIL MINUTES –November 26, 2024 pg. 2 for 2025-2026. Discussion with Council related to their direct services for residents in the city limits, statutory requirement for housing homeless pets, perpetuity of increase requested, community outreach about funding options, cutting back days open, potential for future spay/neuter programs, regional to statewide service partners, backlog of building maintenance, and costs to operate facility by the City of Quincy. CITIZEN’S COMMUNICATION Grant County Health District Services – Executive Director Theresa Adkinson reported on fund allocations to a pertussis outbreak, algae bloom monitoring, food recalls, food handler permits, residential water well and septic permits, and summarized contributions from other cities. Council discussed the 3-month reserve balance, balance forward expenses, no legal conflict of interest for Council Member Martinez serving on the board, and need to maintain these services. Pickleball – Richard Teals, Moses Lake, thanked the Council for their service to the community and making Moses Lake a better place by recent approval to paint the pickleball courts at McCosh Park. Miscellaneous – Elisia Dalluge, Moses Lake, said she is resuming her position on the White House Faith Advisory Board, requested input from Council to pass on to the Trump Administration, provided updates on her contacts in state legislative offices, proposed options to cut expenses in the city’s annual budget, and disagreed with no conflict of interest for Council Member Martinez to serve on the Health District Board as appointed by the Board of County Commissioners from the membership of the Association of Grant County Cities and Towns. Sleep Center – Jesse Kingbird, Moses Jones, Nokey Pando, Mirna Madrigales, Chenell Wolfe, and Robert Ross, Moses Lake, shared positive experiences at the Sleep Center with life- affirming results, and expressed concerns about current conditions of the facility. Moses Lake Community Coalition – Daniel Bushnell, Moses Lake, highlighted the vital role of the Coalition as an organization that advocates for support, collaboration, and youth empowerment while tackling urgent issues like substance abuse. He believes that through our collective efforts, we are fostering stronger, healthier, and more sustainable communities for future generations. Youth Action Group – Jennifer Peterson, Moses Lake, shared a personal story about the positive impact the Youth Action Group has had on her family and expressed a desire to prevent the discontinuation of this valuable program. SUMMARY REPORTS MAYOR’S REPORT - (Council Member Martinez was not present for these votes). Parks, Recreation, & Cultural Services Board (PRCS) Appointments Mayor Swartz asked for a motion to affirm appointing Jaime Garza to the PRCS Board and to reappoint Rebecca Johnson and Charlene Rios. Action taken: Council Member Fancher moved to affirm the appointments, second by Council Member Lombardi. The motion carried 6 – 0. Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 2 of 6 CITY COUNCIL MINUTES –November 26, 2024 pg. 3 Lodging Tax Advisory Committee (LTAC) Appointments Mayor Swartz asked for a motion to affirm appointing Council Member Lombardi, Richard Hanover, Barry Lawson, and Tim Molitor to LTAC. Action taken: Council Member Fancher moved to affirm the appointments, second by Council Member Madewell. The motion carried 6 – 0. LEOFF 1 Disability Board Appointment Mayor Swartz recommended Deputy Mayor Madewell be reappointed to the LEOFF 1 Board. Action taken: Council Member Lombardi moved to appoint Deputy Mayor Madewell, second by Mayor Swartz. The motion carried 5 – 0. (Deputy Mayor Madewell abstained). FUTURE BUSINESS Grant County Water Coalition Council Member Martinez requested staff look into services provided by Kristina Ribellia related to water rights acquisitions. Ms. Ribellia represents the Columbia Basin Conservation District on the Columbia Basin Watershed Council. CITY MANAGER’S REPORT Lobbyist Selection Interim City Manager Mike Jackson requested Council review materials presented from Hemstad Consulting and Gordon Thomas Honeywell and come prepared for a motion to authorize a contract at the next regular meeting. Transportation Improvement Board (TIB) Grants Interim City Manager Mike Jackson informed the Council that notice of grant award from TIB has been received for $2.5 M toward the Yonezawa Roundabout and $1.046 M on the chip seal program. 3rd Quarter Financial Reports Finance Director Madeline Prentice provided an analysis of actual revenues and expenses from 2020 to 2024 year to date September. Citywide expenses ended the third quarter under budget by 11.6% and revenues slightly over at 77.1%. Expenses are under due to position vacancies and capital projects pending completion. Notable ongoing projects include Virginia St paving and the Division Lift Station, both should be done by year-end. PUBLIC HEARING CONTINUED #1 2025 Budget Ordinance 3062 Finance Director Madeline Prentice announced updates since the last public hearing: possibility of two grants pending acceptance from Transportation Improvement Board, reduction in the Police retirement leave payout, transfer to street operations from the Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 3 of 6 CITY COUNCIL MINUTES –November 26, 2024 pg. 4 General Fund, establishing a Rainy Day Fund, ERP implementation and temporary staffing, and retiring Fire Chief leave payout. Staff requested direction for funding Senior Center, Community Coalition, Health District, and Animal Shelter. Council Member Lombardi made a motion to issue a conditional use of withdrawal from Washington Cities Insurance Authority. Following online research at the meeting from City Attorney Katherine Kenison, Council consensus was to withdraw this action until the online information could be confirmed. Mayor Swartz opened the public hearing at 9:45 p.m. One resident provided comments on enhancing revenue with local tourism events. Council and staff discussed social services, capital projects, and changes to ARPA fund allocations. Council concurred to have a special meeting on Thursday, December 5 at 4 p.m. to continue budget discussion. Action taken: Council Member Martinez motioned to continue the public hearing, second by Council Member Lombardi. The motion carried 7 – 0. Action taken: Council Member Fancher moved to extend the meeting at 10 p.m., second by Council Member Lombardi. The motion carried 7 – 0. CONSENT AGENDA #2 a. Minutes were postponed to future meeting b. Claims and Payroll c. Moved off Consent for discussion and vote Action taken: Council Member Fancher moved to approve consent agenda item (b), as presented, second by Council Member Martinez. The motion carried 7 – 0. PULLED CONSENT ITEM Camping Suspension Amending MLMC 9.18 Ordinance 3061 Council Member Lombardi sought clarification on the term "emergency" in the second paragraph of 9.18.110(A). Council Member Martinez proposed language “city manager in collaboration with city attorney and the mayor.” Several scenarios were provided by staff. Action taken: Mayor Swartz moved to adopt the Ordinance with deletion of sentence in question, second by Council Member Lombardi. The motion carried 7 – 0. OLD BUSINESS #3 Repeal Desert Point Tax Increment Area (TIA) by Ordinance 3063 First presentation of this topic was presented to Council on November 19. The Council adopted a TIA on May 14, 2024 and has since decided not to issue bonds for financing this project. Several Council spoke in favor of the project and are interested in finding a different mechanism for a public/private partnership on this development. The Developer requested Council to not Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 4 of 6 CITY COUNCIL MINUTES –November 26, 2024 pg. 5 repeal as they have removed the request for bonding and are working on a Development Agreement for reimbursement of infrastructure. Action taken: Council Member Lombardi moved to adopt Ordinance 3063 to repeal Desert Point Tax Increment Area, second by Council Member Fancher. The motion carried 7 – 0. #4 2024 Multimodal (2005 Trails Plan Update) – First Presentation A copy of Public Works Project Surveyor Levi Bisnett’s slide deck was included in the meeting packet. The goals and policies are needed to advance to a multimodal approach, with each value linked to a broad goal. The Plan will be presented for adoption by Council on December 10. Mayor Swartz requested staff extend an invitation to the Trails Planning Team to attend the next meeting. NEW BUSINESS #5 2024 Budget Amendment Ordinance 3064 Finance Director Madeline Prentice noted changes that have been reviewed by the Council Finance Committee for multiple funds. The amendments increase expenditures by $1,112,670.61 and revenue for 819,332.01 to incorporate corrections, carry forward projects, and new projects. Action taken: Council Member Martinez moved to adopt the 2024 Budget Amendment Ordinance 3064, second by Council Member Fancher. The motion carried 7 – 0. #6 2025 Fee Schedule Resolution 3994 The marked up 2024 schedule showed updates discussed during the budget workshops. A new 3% technology fee is added for all departments not currently charging this fee. Water, Sewer, and Stormwater rates were increased 5% pending final recommendation from consultants survey in early 2025. Staff will continue to review flat fees to be competitive and determine which should be assessed with actual cost recovery. Action taken: Council Member Fancher made a motion to adopt the 2025 Fee Schedule Resolution, second by Council Member Martinez. The motion carried 7 – 0. #7 Union Contract Community Development MOU Human Resources Director Shannon Springer advised that certification was received from Washington Public Employee Relation Commission (PERC) for Community Development staff to join the existing Washington State Council of County and City Employees collective bargaining unit. The employees joining the existing contract with the American Federation of State, County and Municipal Employees (AFSCME) will receive a flat rate payment since there is no Christy agreement for retroactive pay. Action taken: Council Member Martinez moved to approve the amended Union contract for Community Development by the MOU as presented, second by Deputy Mayor Madewell. The motion carried 7 - 0. ADMINISTRATIVE REPORTS Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 5 of 6 CITY COUNCIL MINUTES –November 26, 2024 pg. 6 Sleep Center Rules Revision Discussion Housing & Grants Manager Liz Murillo reviewed proposed temporary use of space outside the fenced area of the sleep center for a location for homeless persons to sit while the Police Department works with private property owners to clean up trespassed camping sites. Council appreciated staff contacting the business adjacent to the sleep center with this change. Fall Clean Up Event Results Interim Community Development Director Vivian Ramsey shared a success that Building Official Cunningham had after challenging Code Enforcement staff to coordinate a special clean up in the Longview neighborhood. Lakeside Disposal reported nearly 12 tons of materials being removed. COUNCIL COMMITTEE REPORTS Council Member Myers reported that Grant County Transit will hold their Budget hearing on December 19 at 6:30 p.m. They plan to fund an analysis of new routes as well as new technology that will give riders locations of buses enroute to a particular stop. Council Member Lombardi attended the LEAD Summit and expressed how impressed he was with the cyber security display. The Port of Moses Lake has completed their budget and continues to work on their rail project. Mayor Swartz also attended the LEAD Summit and commended Grant County Commissioner Rob Jones for efforts in coordinating the event. ADJOURNMENT The regular meeting was adjourned at 11:20 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: JBWFY-OOY55-5OIZQ-YFJS7 Page 6 of 6 Signature Certificate Reference number: JBWFY-OOY55-5OIZQ-YFJS7 Document completed by all parties on: 22 Jan 2025 16:46:49 UTC Page 1 of 1 Signer Timestamp Signature Mayor Dustin Swartz Email: dswartz@cityofml.com Recipient Verification: Sent:16 Jan 2025 23:25:17 UTC Viewed:17 Jan 2025 01:09:46 UTC Signed:17 Jan 2025 01:09:56 UTC ✔Email verified 17 Jan 2025 01:09:46 UTC IP address: 74.82.240.250 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:16 Jan 2025 23:25:17 UTC Viewed:22 Jan 2025 16:46:40 UTC Signed:22 Jan 2025 16:46:49 UTC ✔Email verified 22 Jan 2025 16:46:40 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 50,000+ companies worldwide.