FINAL 2025 0422 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, April 22, 2025
Moses Lake Civic Center – 401 S. Balsam or remote access*
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentation
-Moses Lake Community Coalition 1st Quarter Report pg 3
Megan Watson, Coordinator/Matt Paluch, Executive Chair
Citizen’s Communications **
Summary Reports:
Mayor’s Report
- Yonezawa Japan Sister City Proclamation
Future Business. MLMC 2.08.050 states: An item may be placed on a Council meeting
agenda, in advance of posting an agenda, by any of the following methods: majority vote of the Council; Council consensus; any three (3) Council members; the City Manager; a Council Committee; or the Mayor.
City Manager’s Report
-Technology Services New Hire Introduction Colton Hallett
#1 Consent Agenda pg 5 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.City Council Meeting Minutes Dated March 25, 2025
COML Council Packet 4-22-25, Page 1 of 101
April 22, 2025 City Council Meeting Page 2
Consent Agenda continued….
b.Claims and Payroll
c.Accept Improvements Maple Landing Division 2 Resolution 4007
d.Grant County Economic Development Council Agreement
e.Check Signing Authority Resolution 4008
f.Bank Account Update Resolution 4009
Old Business - None scheduled
New Business
#2 AFSCME Labor Contract pg 37 Motion
Presented by Human Resources Director Shannon Springer
Summary: Council to review and consider approval
#3 Lakeside Disposal Contract Renewal pg 75
Presented by Finance Director Madeline Prentice
Summary: Discussion only
Administrative Reports
-Iconic Lake Fountain Project Update – PRCS Director Doug Coutts
-Photo Enforcement Program Update – Police Chief Dave Sands
Council Committee Reports
Information Items
- Upcoming City Council Agenda Items pg 99
Adjournment
Next Regular Council Meeting is scheduled for May 13, 2025
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to
accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City
Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
* Remote Options:
#1 MS Teams App or Online Join the meeting now Meeting ID: 223 208 592 998 Passcode: MU6ZF2NN
Or #2 MS Teams by phone (audio only) +1 509-707-9401,,899359280# United States, Moses Lake
Or #3 - YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk prior to the start of
each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens
who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m.
on the day of the meeting and join using one of the Teams options above.
COML Council Packet 4-22-25, Page 2 of 101
April 15, 2025
To: Moses Lake City Council
From: Megan Watson, Coalition Coordinator of Moses Lake Community Coalition
Matt Paluch, Executive Chair of Moses Lake Community Coalition
Lynn Otto, Vice Executive Chair of Moses Lake Community Coalition
Subject: Quarterly Report – October 2024-December 2024
I am pleased to provide an update on the work of the Moses Lake Community Coalition during the first
quarter of 2025. Our team remains focused on empowering the Moses Lake community through
prevention, collaboration, and education that promotes youth well-being and strengthens family and
community ties. Below is a summary of our recent work and partnerships.
Mental Health Promotion
Our Youth Drop-In Opportunities continue to grow. Coalition member Richard Navarro has stepped up
as the point person for this effort and, alongside Allie Garnier, is actively recruiting support and
volunteers. Mr. Navarro is also launching a new Drop-In opportunity through his church and is
engaging other local churches to further expand the program. Additionally, he is in discussion with
Sean Sallis of Youth Dynamics for possible collaboration.
We remain active in the Grant County Suicide Prevention Taskforce, led by Bethany Avey of Renew.
This quarter included a presentation from Brett Bass of UW Forefront Suicide Prevention about the Safer
Homes and Suicide Aware programs, which we are now exploring for future implementation.
Unfortunately, the Hope Squad program at Vanguard Academy has been paused due to levy-related
staffing limitations. We are exploring opportunities to sustain the program through parent and PTO
engagement and remain hopeful it can resume in the future.
We are also participating in the Boys & Girls Club’s new Safety Council to address gun violence. The
council has prioritized creating a youth mentoring program, and we are committed to supporting its
development every step of the way.
Family Management
MLCC was recently awarded a grant through the High Intensity Drug Trafficking Area (HIDTA) initiative
to implement the Guiding Good Choices program. This evidence-based parenting curriculum supports
middle school families with tools for communication, decision-making, and family bonding. We have
partnered with Crawford Connections and their licensed therapists to facilitate the program. Thanks to
this funding, we will be able to offer the program twice per year over the next two years, with plans to
continue as long as community demand and funding allow.
Community Outreach and Education & Local Collaboration
Community participation remains at the heart of our strategy. MLCC continues to attend local
stakeholder meetings such as the Opioid Taskforce, Chamber Response Team, Grant County Resource
Forum, Local Planning Area meetings, DMLA Coffee & Conversation, and Civic Design Team
gatherings. We believe strong partnerships require presence and consistency, and we are committed
to showing up.
This quarter, we also attended the Moses Lake Business Expo hosted by the Chamber of Commerce to
share prevention strategies and build new connections with the business sector—an essential part of
Moses Lake Community Coalition
840 E Plum St
Moses Lake, WA 98837
509-797-5242 | 509-765-9239 5321
COML Council Packet 4-22-25, Page 3 of 101
our community-wide approach to prevention.
We are working closely with the University of Washington CLEARS Project, planning our upcoming Town
Hall event with panelists from Moses Lake Police Department, EMS, and Oxford House. This Town Hall
was collaboratively developed by MLCC and local organizations to address stigma and improve
community support systems.
MLCC is also partnering with fellow Grant County prevention coalitions to plan the upcoming Key
Leader Event in May, an annual gathering of decision-makers and community leaders to align
prevention strategies across sectors.
Newsletters and Communications
We were fortunate to have a representative from the Columbia Basin Herald attend a coalition
meeting and offer insights on media engagement. Their feedback has guided the development of a
year-long communications strategy. Each month, we focus on a primary prevention topic, delivering
consistent messaging through social media, op-eds, and PSAs. We’ve already increased our social
media presence significantly.
We also created a Youth Drop-In Newsletter, which will feature current opportunities and updates for
young people and families. Our regular coalition newsletter continues on a monthly schedule, offering
updates, volunteer opportunities, and training information.
Our coalition and executive leadership teams continue to meet monthly. Active committees this
quarter include:
Youth Drop-In Committee
Drug-Free Communities (DFC) Committee
Fundraising Committee
Town Hall Planning Committee
To increase accessibility, we will begin holding quarterly evening community meetings, with our first
scheduled for July.
Looking Forward
As we head into warmer months, we are preparing for an active event season. You will see us
participating in community events such as the Resource Fair, International Overdose Awareness Day,
and the Youth Summit. Major events in the next quarter include:
Town Hall on April 24 at 6:00 PM, Civic Center Auditorium
Youth Summit on May 6 at 9:00 AM, Big Bend Community College
Opioid Taskforce Provider Meeting on May 6 at the Grant County Fairgrounds
Key Leader Event on May 8 at 11:00 AM in Soap Lake
We also plan to:
Train facilitators for Guiding Good Choices
Finalize our next year’s Strategic Plan
Seek additional funding to support and sustain our work
Our coalition remains rooted in the values of health, empowerment, and collective responsibility. We
thank the City of Moses Lake for your ongoing support and partnership in building a healthier, more
connected community for our youth and families.
Sincerely,
Megan Watson
Megan Watson
Coalition Coordinator, Moses Lake Community Coalition
mlwatson@grantcountywa.gov
mlcommunitycoalition.com
COML Council Packet 4-22-25, Page 4 of 101
MOSES LAKE CITY COUNCIL March 25, 2025
STUDY SESSION
Grant Transit Authority General Manager Eric Loomis provided an overview of the services, status of electric buses, shared information on transit partners, and explained the importance of moving people for medical trips, shopping, and social events.
Municipal Airport Commission Update Airport Commission Chair Darrin Jackson provided a quarterly update on infrastructure issues, funding challenges, increased aircraft traffic, and tenant leases. He invited Council Members to participate at their cleanup event this Saturday, and an upcoming open house.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Swartz in the Council Chambers of the Civic Center, with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Swartz, Deputy Mayor Madewell, Council Members Myers, Martinez, Fancher, Skaug, and Lombardi.
PLEDGE OF ALLEGIANCE
Deputy Mayor Madewell led the Flag Salute.
AGENDA APPROVAL
Council Member Lombardi requested to add an agenda item on the Narcan dispensing machine
located at the public library.
Action taken: Council Member Lombardi moved to approve the Agenda as amended, second by Council Member Skaug. The motion carried 7 – 0.
CITIZEN’S COMMUNICATION (limited to 3-minutes)
Ukraine Sister City - Jerry Lisewych, Chelan, asked the Council to consider becoming a sister city with his family’s hometown of Zolochiev. He submitted a letter from the Mayor of Zolochiev proposing a partnership to promote a cultural exchange program.
Friends of Ukraine Refugees - Suzanne Pitts and Maria Hansen, Wenatchee, submitted a petition
in support of Ukrainians fighting for their nation’s sovereignty and democracy. They asked Council to consider adding their names to their petition.
Narcan Dispensing Machine - NCW Libraries Director Barbara Walters, Malaga and Matt Paluch, Moses Lake, spoke in support of the Narcan supply at the Moses Lake Library and believe it has been successful in saving lives. Moses Lake residents: Kortni Nelson, Jeremy
Davis, Quentin Owens, Christine Owens, Debbie Doran-Martinez; and Michael McKee, Marlin, requested consideration to relocate the machine.
COML Council Packet 4-22-25, Page 5 of 101
CITY COUNCIL MINUTES – March 25, 2025
pg. 2
SUMMARY REPORTS
MAYOR’S REPORT
Moment of Silence
Mayor Swartz expressed his gratitude to first responders of the tragic shooting that took place over the weekend. He thanked them, and agencies offering grief counseling, for their services. He called for a moment of silence in respect to the child’s fatality.
Lodging Tax Advisory Committee (LTAC) Appointment
Mayor Swartz recommended the appointment of Paramjeet Brar to fill the remainder of a full one-year term that will expire on December 31, 2025.
Action taken: Council Member Lombardi moved to approve the appointment of Paramjeet Brar to the LTAC Committee, second by Council Member Myers. The motion carried 7 – 0.
City Manager Introduction
Mayor Swartz welcomed City Manager Rob Karlinsey.
CITY MANAGER’S REPORT
City Manager Rob Karlinsey expressed his gratitude to the Council for the opportunity to
assume his new role. He looks forward to the challenges and is grateful to serve a
community with strong underlying assets and thanked staff for making his transition effortless.
March 21 Shooting Update
Police Captain Jeff Sursely advised that one suspect is in custody and that officers are working with partner agencies to apprehend additional suspects.
CONSENT AGENDA
#2 a. City Council Meeting Minutes Dated March 11, 2025
b.Electronic Transfer: N/AChecks: 169175- 169367 - $1,265,175.17Payroll Checks: 03-14-2025 PR, #66625- 66630 - $2,131.54Electronic Payments: 03-14-2025 Direct Deposit - $633,048.4 3c. Water Park and General Parks Concession Agreements
d. Group 14 Industrial Discharge Permit Date Correctione. Fire Works Agreementf.Accept “Luta & Virginia Street Construction” GC2024-212
Action taken: Council Member Fancher moved to approve the Consent Agenda, second by
Council Member Martinez. The motion carried 7 – 0.
Added Agenda Item: Narcan Machine at Public Library
The initial request was for staff to develop a policy to remove the Narcan dispensing
machine from the library within 72 hours.
COML Council Packet 4-22-25, Page 6 of 101
CITY COUNCIL MINUTES – March 25, 2025
pg. 3
EXECUTIVE SESSION
Mayor Swartz called an Executive Session from 7:25 p.m. to 7:35 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i). The meeting reconvened at 7:38 p.m.
Action taken: Council Member Lombardi moved to have staff develop a policy to prohibit the
distribution of narcotics on city property, second by Council Member Fancher. The motion
carried 7– 0.
NEW BUSINESS
#2 Santillan Extra Territorial Agreement 2308 Westshore Dr
Staff requested approval of the connection to city wastewater lines for the property at 2308 Westshore Drive.
Action taken: Council Member Meyers moved to approve the sewer connection as presented, second by Council Member Martinez. The motion carried 7– 0.
#3 Extra Territorial Agreement (ETA) 6398 Melby Way NE Staff requested approval of the connection to city utility lines at 6398 Melby Way NE A study session is being scheduled for the week of April 14 to discuss a new policy for processing ETA’s.
Action taken: Council Member Lombardi moved to approve the water and sewer connection as presented, second by Deputy Mayor Madewell. The motion carried 7– 0. #4 Graffiti Regulations Update - First Presentation
The Council Community Development and Public Works Committee discussed staff’s
request to repeal Municipal Code Chapter 8.16 which mandates graffiti cleanup by the landowner within 72 hours. Chapter 8.14 provides latitude for staff to communicate with property owners on the cleanup.
#5 Grant County Recording Fee Annual Agreement
City Council approved the signing of the recording fees with Grant County, these funds are used on homeless program services. Action taken: Council Member Fancher moved to approve the Grant County Recording Fee as presented, second by Council Member Martinez. The motion carried 7– 0. ADMINISTRATIVE REPORTS
March Fatal Shooting Police Captain Jeff Sursely provided corrections and updated information from what has been
reported on local social media sites.
Water Conservation Statistics Public Works Director Brian Baltzell reported that 534 resident received educational information in 2024 on city regulations, resulting in 496 following the adopted watering schedule. Only 20
COML Council Packet 4-22-25, Page 7 of 101
CITY COUNCIL MINUTES – March 25, 2025
pg. 4
written warnings were issued, and of those, nine first offense violations were written. Council requested continued education with no monetary fines and congratulated staff on a job well done.
Pickle Ball Court Painting Parks, Recreation, & Cultural Services Director Doug Coutts received two quotes for painting the pickleball courts at McCosh Park. The lowest quote of $3,472.00 was received from Mid Pack Construction. He will submit a budget amendment to reallocate unspent funds to purchase and install nets for the courts.
COUNCIL COMMUNICATIONS AND REPORTS
Council Member Martinez attended the Board of Health meeting where they discussed closure of North Elementary due to water issues. There are eleven Westshore homeowners who will be connected to city wastewater through resources of the Moses Lake Watershed Council. She
requested a future presentation by Griffin Hanson from the Columbia Basin Conservation District regarding water-saving strategies. She testified in Olympia during the AWC Legislative Days on reasons downtown parking restrictions would not work well in Eastern Washington. Council Member Fancher announced that the Grant County Economic Development Council will
soon be distributing their wage and benefits survey to local businesses. Council Member Skaug asked a question regarding the non-potable water at North Elementary. Water Services Manager Chad Strevy explained that there is about 1,000 feet of cast iron piping in the Larson zone that loosened rust when pipes were flushed at a high velocity.
Council Member Lombardi provided an update from the Parks and Recreation meeting on the increased attendance at the recent Brews and Tunes event. He noted that there are currently 48 planes remaining at the Port of Moses Lake, and with the recent military contract awarded to Boeing, there is a possibility that some of the overflow may be directed to this location.
Mayor Swartz announced that Representative Tom Dent is championing a bill to rename the Vantage Bridge as the Medal of Honor Bridge to honor veterans. Council concurred to have Mayor Swartz send a letter of support on behalf of the City. ADJOURNMENT
The regular meeting adjourned at 8:13 p.m.
______________________________________
Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk
COML Council Packet 4-22-25, Page 8 of 101
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Rob Karlinsey, City Manager 27395
Madeline Prentice, Finance
Director Finance
4/22/2025 Consent Agenda
Disbursement Report Since April 8, 2025
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
1,224,109.00$1,224,109.00$0.00$
Staff recommends City Council approve payment of claims as presented.
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
Checks: 169609 - 169730 - $546,821.33
Payroll Checks: 04-11-2025 PR, #66645 - 66658 - $14,065.80
Electronic Payments: 04-11-2025 Direct Deposit - $663,221.87
Vouchers - 04.22.2025.pdf 112.19KB
COML Council Packet 4-22-25, Page 9 of 101
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a
monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above
format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services or performing labor must be certified by the appropriate official to ensure that the materials have been
furnished, the services rendered, or the labor performed as described, and that the claims are just, due and
unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met.
The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted
to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body
had adopted policies that implement effective internal control; (3) the legislative body has provided for review of
the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they
shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council
approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments
during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior
to submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in
place.
Options and Results
Approve.
N/A
Staff would recognize claims as receivables and pursue collections.
COML Council Packet 4-22-25, Page 10 of 101
TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal.
FUND NO FUND NAME AMOUNT
001 GENERAL FUND 9,077,146 68,538.67 9,008,607
102 TOURISM 2,191,470 - 2,191,470
103 GRANTS AND DONATIONS 1,228,673 620.00 1,228,053
105 ARPA 1,634,642 - 1,634,642
110 HOMELESS SERVICES 634,310 - 634,310
111 OPIOID ABATEMENT 310,192 - 310,192
112 PUBLIC ARTS PROGRAM 86,906 - 86,906
114 PATHS/TRAILS 83,981 - 83,981
116 STREET 1,055,656 3,234.74 1,052,421
119 STREET REPR/RECON 4,631,462 17,819.86 4,613,642
170 TRANSPORTATION BENEFIT DISTRICT 2,650,090 - 2,650,090
282 LOCAL BORROWING 984,872 - 984,872
286 REFUNDING GO BONDS 2015 184,680 - 184,680
314 PARK & RECREATION IMPROVEMENTS 34,677 - 34,677
315 PARK MITIGATION CAPITAL PROJECTS 31,859 - 31,859
320 FIRE MITIGATION FUND 984,343 - 984,343
322 WATER REMIDIATION 1,348,107 - 1,348,107
393 STORMWATER CAPITAL 35,988 - 35,988
411 WATER 7,747,095 66,978.55 7,680,116
412 WASTEWATER 3,217,893 21,113.17 3,196,779
450 2011 BOND FUND 10,304 - 10,304
452 2004 BOND FUND 5,732 - 5,732
471 WATER RIGHTS 1,616,377 - 1,616,377
477 WATER CONSTRUCTION 5,651,853 276,441.73 5,375,412
478 WASTEWATER CONSTRUCTION 367,663 - 367,663
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,487 - 9,487
490 SANITATION 2,924,209 54,011.62 2,870,198
493 STORM WATER 811,758 3,437.44 808,321
495 AIRPORT 77,130 - 77,130
498 AMBULANCE 1,646,426 6,358.57 1,640,068
501 UNEMPLOYMENT COMPENSATION INSURANCE 217,075 - 217,075
503 SELF-INSURANCE 618,877 - 618,877
517 CENTRAL SERVICES 1,204,598 4,922.32 1,199,676
519 EQUIPMENT RENTAL 2,991,622 9,361.70 2,982,260
528 BUILDING MAINTENANCE 1,927,842 7,202.46 1,920,640
611 FIRE PENSION 538,140 - 538,140
623 DEPOSIT 1,653,054 5,580.00 1,647,474
631 STATE 11,326 1,200.50 10,126
TOTAL 60,457,713$ 546,821.33$ 59,910,892$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-04/22/2025
COML Council Packet 4-22-25, Page 11 of 101
Check Name Check Amount Check Date Invoice Description
169609 A & H Printers Inc 151.90 04/07/2025 Business Cards
169610 AAA Readymix Inc 1,307.65 04/07/2025 Concrete Delivery
169611 Abc Hydraulics 280.61 04/07/2025 Hose Reel Parts
169612 Advanced Analytical Solutions 416.84 04/07/2025 Lab Supplies
169613 Ag Supply Ace Hardware 487.16 04/07/2025 Parts/Supplies
169614 Amazon Capital Services, Inc.349.81 04/07/2025 Office/Operating Supplies
169615 Anatek Labs, Inc.2,390.00 04/07/2025 Sample Testing
169616 Anatek Labs, Inc. -Yakima 195.00 04/07/2025 Sample Testing
169617 Axon Enterprise Inc 9,050.50 04/07/2025 Axon Software
169618 Azteca Systems Holdings LLC 3,437.44 04/07/2025 Inspection Api Solution
169619 Badger Meters Inc 13,375.97 04/07/2025 Meter Read Services/Meters
169620 Basin Propane LLC 162.36 04/07/2025 Propane
169621 Battery Systems Inc 306.92 04/07/2025 Batteries
169622 Bud Clary Chrysler Dodge Jeep 48.42 04/07/2025 Equipment Parts
169623 Bud Clary Ford LLC 77.78 04/07/2025 Screen Assembly
169624 Centurylink 55.45 04/07/2025 Telephone Service
169625 Centurylink 1,772.03 04/07/2025 Telephone Services
169626 City Of Spokane 127.57 04/07/2025 Evidence Burn
169627 Coaxsher, Inc.945.40 04/07/2025 Uniform Pants
169628 Cobies Fine Dry Cleaning 116.14 04/07/2025 Drycleaning
169629 Columbia Basin Herald 408.84 04/07/2025 Advertising Services
169630 Columbia Bearing Bdi 262.62 04/07/2025 Oil Seals/Bearings
169631 Consolidated Disposal Service 1,809.30 04/07/2025 Transfer Station
169632 Consolidated Electrical Distributors Inc 22.87 04/07/2025 Parts/Supplies
169633 Copiers Northwest Inc 479.47 04/07/2025 Equipment Contract Fees
169634 D & L Supply Company Inc 488.25 04/07/2025 Covers
169635 Dell Marketing 4,543.59 04/07/2025 Laptops
169636 Department of Retirement Systems 77.63 04/07/2025 Oasi 2025
169637 Devries Information Mgmt 62.10 04/07/2025 On-Site Records Destruction
169638 Dobbs Peterbilt- Moses Lake 1,157.17 04/07/2025 Equipment Supplies
169639 DOSH Cashier 378.00 04/07/2025 Citation Fees
169640 DW Excavating Inc 276,441.73 04/07/2025 Division Lift Station Gc2023-093.
169641 Faber Industrial Supply 392.59 04/07/2025 Parts/Supplies
169642 Fairbank Equipment Inc 171.28 04/07/2025 Misc. Filters
169643 Ferrellgas 28.88 04/07/2025 Station 2 Propane
169644 Galls LLC 2,839.32 04/07/2025 Uniform
169645 General Fire Apparatus Inc 159.27 04/07/2025 Dual Range Nozzle
169646 Genuine Parts Company, Inc.1,050.19 04/07/2025 Credit Memo: Inv 890782
169647 Gordon Thomas Honeywell Governmental Affairs 4,500.00 04/07/2025 Governmental Affairs Services
169648 Grainger Parts Operations 5,700.60 04/07/2025 Parts/Supplies
169649 Grant Co Solid Waste 52,232.92 04/07/2025 Landfill Dumping Fees
169650 Grant County Animal Outreach 15,083.33 04/07/2025 April 2025 Contract Payment
169651 H D Fowler Company 10,023.20 04/07/2025 Water Supplies/Parts
169652 Hach Company 1,591.70 04/07/2025 Dr6000 Service Agreement
169653 Home Depot Pro (Supplyworks)1,512.65 04/07/2025 Custodial Supplies
169654 Houston Radar LLC 855.50 04/07/2025 Traffic Counter Repairs
City of Moses Lake
Checks Issued with Summary Description
For April 22nd, 2025 Council Meeting
COML Council Packet 4-22-25, Page 12 of 101
Check Name Check Amount Check Date Invoice Description
169655 IAFF #1258/Disab Ins 2,560.16 04/07/2025 2507 - Iaff Disability Fire
169656 Inland Pipe & Supply Company 196.10 04/07/2025 Pipe Cutter
169657 Jims Lock Service LLC 38.19 04/07/2025 Keys
169658 Kelley Create 643.62 04/07/2025 Equipment Contract Fees
169659 L N Curtis & Sons 104.65 04/07/2025 Repair Parts
169660 Lad Irrigation Company Inc 612.15 04/07/2025 Irrigation Supplies/Parts
169661 Life -Assist, Inc.10.85 04/07/2025 Medical Supplies
169662 Marten Law LLP 34,851.14 04/07/2025 Water Remediation Services
169663 McKesson Medical-Surgical 253.01 04/07/2025 Medical Supplies
169664 Moon Security Services Inc 267.86 04/07/2025 Apr25 Evidence Monitoring
169665 Moses Lake Steel Supply 208.06 04/07/2025 Tubes/Bandsaws
169666 MTZ CDL Academy, LLC 4,250.00 04/07/2025 Cdl Class B - E. Johnson
169667 NFPA 225.00 04/07/2025 Membership Renewal
169668 Norco Enterprises Inc 7,438.16 04/07/2025 Charger/Pump/Docking Station/Misc.
169669 North 40 Outfitters 37.91 04/07/2025 V-Belts
169670 North Central Laboratories 242.82 04/07/2025 Lab Supplies
169671 Northland Cable Television, Inc 109.95 04/07/2025 Internet Backup
169672 Northstar Chemical Inc 3,454.25 04/07/2025 Sodium Hypochlorite - Well #10
169673 Oreilly Auto Parts 148.43 04/07/2025 Equipment Parts
169674 Owen Equipment Company 324.95 04/07/2025 Supplies
169675 Oxarc Inc 131.25 04/07/2025 Supplies
169676 Pasco Tire Factory, INC 726.65 04/07/2025 Tire Repair Parts
169677 Pro Rentals And Sales 634.57 04/07/2025 Forklift Rental
169678 Public Safety Testing Inc 961.00 04/07/2025 Subscription Fees For Q1 2025
169679 Rdo Equipment Co.23.11 04/07/2025 Equipment Parts
169680 Renew 3,750.00 04/07/2025 1St Qtr 2025
169681 Robert Bischoff 442.68 04/07/2025 Uniform
169682 Robert E. Stoffregen, MA PS 1,500.00 04/07/2025 3.27.25 Check In
169683 Robert Heale 1,439.10 04/07/2025 Tai Chi/Karate Classes
169684 Samaritan Healthcare 200.00 04/07/2025 Cpr Cards
169685 Sherwin-Williams 289.48 04/07/2025 Field Paint
169686 SHI International, Inc 180.91 04/07/2025 Microsoft Renew
169687 Shirtbuilders Inc 4,390.34 04/07/2025 Rec Program Shirts
169688 Shooting Innovations 4,799.70 04/07/2025 Firearms Supplies
169689 Silvie Valdez 1,022.00 04/07/2025 Rec Program Fees
169690 Skaug Brothers Carpet One 19.53 04/07/2025 Cove Base Adhesive
169691 SWARCO McCain Inc.318.99 04/07/2025 Fan Panel Assembly
169692 Target Solutions Learning 7,417.71 04/07/2025 Training And Scheduling Software
169693 Titan Machinery, Inc.11.80 04/07/2025 Liquid Gauge
169694 Toole Design Group 17,819.86 04/07/2025 Sr17/Stratford Rd Gc2023-115
169695 Traffic Safety Supply Company 811.24 04/07/2025 Traffic Supplies
169696 Trusteed Plans Service Corp 2,795.00 04/07/2025 2507 - Tpsc Disability Police
169697 Tsi Incorporated 227.27 04/07/2025 Operating Supplies.
169698 Tyco Inc 91.14 04/07/2025 Grease
169699 Uline 2,463.73 04/07/2025 Op. Supplies
169700 Ups Freight 59.71 04/07/2025 Service And Shipping Charges
169701 UPS Store 2469 161.38 04/07/2025 Shipping
169702 Usa Blue Book 216.64 04/07/2025 Chlorine Swiftest'S
169703 WA Asphalt Pavement Assoc 1,050.00 04/07/2025 Asphalt Workshops- Street Crew
169704 WA St Council Of FF Emp Ben 4,600.00 04/07/2025 March - Fire Medical Exp Reimb Plan
169705 Washington State Department of Ecology 6,774.06 04/07/2025 2025 Biosolids Permit Dunes Wwtp
COML Council Packet 4-22-25, Page 13 of 101
Check Name Check Amount Check Date Invoice Description
169706 Washington State Patrol 177.00 04/07/2025 Background Checks
169707 Weinstein Beverage Company 615.05 04/07/2025 Restroom Supplies/Water
169708 Western Integrated Technologies, Inc 206.70 04/07/2025 Sweeper Nozzles
169709 Adrian Flores 150.00 04/09/2025 2025 Union Boot Reimbursement
169710 Debbie Burke 199.50 04/09/2025 Mileage Reimbursement
169711 Devin Morice 160.68 04/09/2025 Cdl Endorsement 2025
169712 Eric Johnson 131.75 04/09/2025 2025 Cdl Endorsement
169713 Gary Vela 195.65 04/09/2025 2025 Boot Reimbursement
169714 Gilberto Rangel 57.25 04/09/2025 2025 Cdl Endorsement
169715 Judy Madewell 25.20 04/09/2025 Mileage Reimbursement
169716 Lee Willis 150.00 04/09/2025 Cdl Physical Reimbursement
169717 Michael Ganz 920.50 04/09/2025 Mileage Reimbursement
169718 Michael Ganz 1,239.49 04/09/2025 Hotel Expense Reimbursement
169719 Nadicurry, Inc.85.00 04/09/2025 City Endorsement Refund
169720 Oscar Rodriguez 980.00 04/09/2025 Release Seized Funds
169721 Sila Nano Technologies 327.00 04/09/2025 Permit Fees Reimbursement
169722 Washington State Treasurer 1,023.50 04/09/2025 State Building Code Q1 2025
169723 Xandria Ruiz 85.00 04/09/2025 City Endorsement Reimbursement
169724 Dollie Boyd 86.00 04/09/2025 Travel To Accept Award
169725 Heather Kok 92.00 04/09/2025 Social Media Training 2025
169726 Hunter Boyd 255.00 04/09/2025 Jiu-Jitsu Training 2025
169727 Nick Stewart 252.00 04/09/2025 K9 Advanced Handler 2025
169728 Omar Ramirez 368.00 04/09/2025 Gang Investigators Conference 25
169729 Roland Alejo 255.00 04/09/2025 Jiu-Jitsu Training
169730 Yonatan Mengist 150.00 04/09/2025 Handgun Optic Instructor 2025
546,821.33$
COML Council Packet 4-22-25, Page 14 of 101
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Fiscal and Policy Implications
Rob Karlinsey, City Manager 27301
Brian Baltzell, Public Works
Director Public Works
4/8/2025 Consent Agenda
Accept Improvements Maple Landing Division 2 Res 4007
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to accept the improvements as presented.
4.33MB
4.6MB
Packet Attachments (if any)
Sheet 1-Cover.pdf
Sheet 7-Site Grading and ML Water Zones.pdf
Maple Landing Div 2 Maintenance Bond.pdf
Resolution 4007
Overview
348.35KB
The platting regulations require all the street and utility improvements installed in right of way and municipal
easements to be accepted by City Council or bonded for prior to recording the plat and issuing building permits.
The construction plans are required to be reviewed and approved by the City prior to construction. All the
construction work is inspected to assure compliance with the construction plans and city standards.
The street and utility improvements in place will serve a new twenty-six (26) lot residential subdivision with
single-family residential units. These improvements include, but are not limited to, full width street
improvements including water, sewer, and storm improvements to Oak Rd. consisting of approximately 580'
from the intersection of Majestic Lane to the termination of the cul-de-sac on Oak Rd.
Upon acceptance, the City will be responsible for the maintenance and repairs of the improvements.
A SUBDIVISION MAINTENANCE BOND or other approved security in the amount of $257,253.91 (50% of total
costs of $514.507.82) to the City is required to be provided by the owners for the two year maintenance period
which commences on the date of acceptance of the improvements by the City Council.
Options and Results COML Council Packet 4-22-25, Page 15 of 101
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
The improvements will be accepted, and the plan can be completed.
Staff will bring back options for recommended changes.
The City will not accept the plat improvements and the plat could not be completed.
COML Council Packet 4-22-25, Page 16 of 101
COML Council Packet 4-22-25, Page 17 of 101
COML Council Packet 4-22-25, Page 18 of 101
COML Council Packet 4-22-25, Page 19 of 101
COML Council Packet 4-22-25, Page 20 of 101
COML Council Packet 4-22-25, Page 21 of 101
COML Council Packet 4-22-25, Page 22 of 101
COML Council Packet 4-22-25, Page 23 of 101
COML Council Packet 4-22-25, Page 24 of 101
RESOLUTION NO. 4007
A RESOLUTION ACCEPTING STREET AND UTILITY IMPROVEMENTS FOR
MUNICIPAL USE AS A PART OF THE MAPLE LANDING DIVISION 2 PLANNED
UNIT RESIDENTIAL DEVELOPMENT
Recitals: 1. Street and Utility improvements lying in dedicated right-of-way or easements are in place and connected to the City of Moses Lake’s street and utility systems as part of Maple Landing Division 2 Planned Unit Development. The project includes full-width street, water, sewer, and storm improvements. 2. Said street and utility improvements have been installed in accordance with the City of Moses Lake’s Community Standards and were completed in March of 2025.
3. RCW 35.90.030, indicates that developer installed public street and utility facilities should be accepted by the City of Moses Lake upon completion if the facilities are built to city standards.
4. A Subdivision Maintenance Bond shall be provided by the developer for a two-year maintenance period which commences on April 22, 2025.
Resolved: 1. The City Council of the City of Moses Lake accepts the Maple Landing Division 2 Planned Unit Development street and utility improvements as facilities of the City of Moses Lake and as such will
charge for use of facilities as authorized by ordinance. 2. After April 22, 2025, all operational costs of the said street and utility improvements shall be borne by
the City of Moses Lake as provided by city ordinance and subject to the required maintenance bond.
3. Subject to final inspection, after April 22, 2027, all further maintenance and operational costs of said street and utility improvements shall be borne by the City of Moses Lake, as provided by city ordinance. ACCEPTED by the City Council on April 22, 2025
_______________________________ Dustin Swartz, Mayor
ATTEST:
_______________________________ Debbie Burke, City Clerk
COML Council Packet 4-22-25, Page 25 of 101
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Rob Karlinsey, City Manager 27328
Madeline Prentice, Finance
Director Finance
4/22/2025 Consent Agenda
Grant County Economic Development Council Agreement
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
43,500.00$43,500.00$0.00$
Staff recommends City Council motion to authorize execution of the Grant County Economic Development
Council Interlocal Agreement as presented.
Grant County EDC ILA exp 2030 CC 4-22-25.docx 28.6KB
The City of Moses Lake first engaged with the Board of County Commissioners and other taxing agencies
for economic development in 1969 with approval of membership in the Moses Lake Area Conference of
Governments. The Big Bend Economic Development District was formed by Grant, Adams, and Lincoln
County (to include all cities, towns, and taxing districts) in 1980 and assumed the work of the Conference
of Governments. The first request for funding from the City to the Grant County Economic Development
Council (EDC) <https://www.grantedc.com/> appears to have taken place in 1990 and every year
thereafter.
The current budget includes funding to the EDC in the amount of $40,000 as well as $3,500 to Eastern
Washington University Institute for Public Policy and Economic Analysis Trends Projects, otherwise known
as the Community Indicators Projects <https://grantcountytrends.org/>.
Funds for the EDC allows the organization to provide valuable resources and services that contribute to
long-term success, advocating at the state and regional levels to create connections between
municipalities and businesses.
Budgeted funds for 2025 will be spent. Each agency can terminate prior to 2030 by providing notice to the other
by October 1 of each year.
COML Council Packet 4-22-25, Page 26 of 101
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Options and Results
Staff will execute the agreement as presented.
Staff will bring back options for recommended changes.
The agreement will not be executed.
COML Council Packet 4-22-25, Page 27 of 101
Grant County Economic Development Council
2025-2030 MUNICIPAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this day by and between the City of Moses Lake, a
municipal corporation hereinafter referred to as the “MUNICIPALITY”, and Grant County
Economic Development Council, hereinafter referred to as the “AGENCY”.
THEREFORE, it is hereby covenanted and agreed as follows:
WHEREAS the MUNICIPALITY desires to have certain services performed as hereinafter set
forth requiring specialized skills and other supported capabilities; and
WHEREAS the AGENCY represents that it is qualified and possesses sufficient skills and the
necessary capabilities, including technical and professional expertise where required, to perform
the services set forth in this contract.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performance
contained herein, the parties hereto agree as follows:
I. SERVICES
The AGENCY shall provide the MUNICIPALITY the services outlined in Building
Prosperity. Specific services from Building Prosperity include improved coordination of
federal, state, local and other program services and actions affecting the local economy
by facilitating the planning, development and sponsorship of educational workshops and
seminars aimed at assisting and improving operations and finances of existing industrial
and agriculture business, as well as local governments. The AGENCY shall also provide
research and consultation services as necessary and as they are able to aid the
MUNICIPALITY in the planning and development of new and expanded programs,
services, facilities, utilities, and properties.
The AGENCY shall provide consultation and assistance as necessary and as they are
able to develop proposals for prospective commercial and industrial clients. The
AGENCY shall also provide a comprehensive marketing package aimed at highlighting
agriculture, commerce and industry, energy resources, education, recreation, tourism, and
the quality-of-life in Grant County.
COML Council Packet 4-22-25, Page 28 of 101
II. REPORTING REQUIREMENTS
The AGENCY shall submit periodic reports as required by the MUNICIPALITY,
which shall include, but not be limited to, a fiscal year revenue and expenditure report,
and final annual evaluation report.
III. TERMS OF AGREEMENT
Unless earlier terminated as set forth herein, this Agreement shall be effective January 1,
2025, shall remain in force and effect until December 31, 2025, and will automatically be
extended on a year-to-year basis for five “additional” years, December 31, 2030.
IV. TERMINATION
The Agreement may be terminated by either Party by the provision of ninety (90) days
written notice at the end of each calendar year (October 1).
V. COMPENSATION AND METHOD OF PAYMENT
The MUNICIPALITY shall reimburse the AGENCY for the services performed under
this Agreement in the amount of $40,000.00, payable within sixty (60) days of invoicing.
The MUNICIPALITY will also pay the AGENCY the amount of $3,500.00 payable
within sixty (60) days of invoicing for Grant County Trends to develop and explain 30
City-level indicators as stated in the contract agreement Grant County EDC has with
Eastern Washington University.
VI. NOTICES
Written notices to each party shall be sent via mail or email to the following addresses:
Grant County Economic Development Council, 406 W. Broadway Ave STE A, Moses
Lake, WA 98837 or rhyanne@grantedc.com, and to the City Manager’s Office, City of
Moses Lake, PO Box 1579, Moses Lake, WA 98837 or cityclerk@cityofml.com.
VII. ESTABLISHMENT AND MAINTENANCE OF RECORDS
The AGENCY agrees to maintain books and records, and document accounting
procedures, which accurately reflect all direct and indirect costs, related to the
performance of this Agreement. The AGENCY shall retain all books, records,
documents, and other material relevant to this Agreement for three (3) years after its
expiration.
The AGENCY agrees that MUNICIPALITY, or its designated agent, shall have full
access and the right to examine any of said materials at all reasonable times during said
period. The AGENCY agrees to the established guidelines requiring that a “Single
Audit” be conducted for federal funds received more than $25,000.00.
COML Council Packet 4-22-25, Page 29 of 101
VIII. COMPLIANCE WITH LAWS
The AGENCY, in performance of this Agreement, agrees to comply with all applicable
federal, state, and local laws or ordinances, including standards for licensing,
certification, and operation of facilities, programs, and accreditation, and licensing of
individuals and any other standards or criteria as described in this Agreement to assure
quality of services.
IX. NON-DISCRIMINATION IN EMPLOYMENT
The AGENCY agrees that it shall not discriminate against any employee or applicant on
the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the
presence of any sensory, mental, or physical handicap; provided that the prohibition
against discrimination in employment because of handicap shall not apply if the disability
prevents the proper performance of the worker involved.
The AGENCY shall insure that applicants are employed and that employees are treated
during employment without discrimination because of their race, creed, color, religion,
national origin, sex, marital status, age, or the presence of any sensory, mental, or
physical handicap. Such action shall include but not be limited to employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation and programs for training
including apprenticeships.
The AGENCY shall take such action with respect to this contract as may be required to
ensure full compliance with Chapter 49.60 RCW and applicable federal laws and
regulations.
X. NON-DISCRIMINATION IN CLIENT SERVICES
A. The AGENCY shall not discriminate, on the grounds of race, creed, color, religion,
national origin, sex, marital status, age, or the presence of any sensory, mental of
physical disability:
1. Deny any individual any services or other benefits provided this Agreement.
2. Provide any services or other benefits to any individual which are different, or are
provided in a different manner, from those provided to others under this
Agreement.
3. Subject an individual to segregation or separate treatment in a manner related to
his/her receipt of any services or other benefits provided under this Agreement.
COML Council Packet 4-22-25, Page 30 of 101
4. Deny any individual an opportunity to participate in any program provided by this
Agreement through the provision of services or otherwise or will afford him/her
opportunity to do so, which is different from that afforded to others under this
Agreement.
5. The AGENCY, in determining (a) the types of services or other benefits to be
provided, or (b) the class of individuals to whom, or the situation in which, such
services or other benefits will be provided, or (c) the class of individuals to be
afforded an opportunity to participate in any services or other benefits, will not
utilize criteria or methods of administration which have the discrimination
because of race, creed, color, religion, national origin, sex, marital status, age, or
the presence of any sensory, mental or physical handicap or have the effect of
defeating or substantially impairing accomplishment of the objective of this
Agreement, with respect to individuals of a particular race, creed, color, religion,
national origin, sex, marital status, age, or the presence of any sensory, mental or
physical handicap.
B. The AGENCY shall take affirmative action to ensure that its facilities and programs
are accessible to people with sensory, mental, or physical handicaps.
XI. INDEMNIFICATION/HOLD HARMLESS
All services to be rendered or performed under this Agreement shall be performed or
rendered entirely at the AGENCY’S own risk and the AGENCY expressly agrees to
indemnify and hold harmless the MUNICIPALITY and all of its officers, agents,
employees, or otherwise, from any and all liability, loss, or damage that them may suffer
as a result of claims, demands, actions, or damages to any and all persons or property,
costs or judgments against the MUNICIPALITY which result form, arise out of, or are
in any way connected with the services to be performed by the AGENCY under this
Agreement.
XII. ENTIRE AGREEMENT
The parties agree that this Agreement is the complete expression of the terms hereto and
any oral representatives or understandings not incorporated herein are excluded. Further,
any modification of this Agreement shall be in writing and signed by both parties.
COML Council Packet 4-22-25, Page 31 of 101
IN WITNESS WHEREOF, the parties hereto have caused this Agreement executed this 23rd
Day of April, 2025.
AGENCY: Grant County Economic Development Council
___________________________
Katherine Taiclet, President
_____________________________
Brant Mayo, Executive Director
MUNICIPALITY: City of Moses Lake
__________________________________
Madeline Prentice, Finance Director
COML Council Packet 4-22-25, Page 32 of 101
Council Agenda Bill
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
27330
Finance
Consent Agenda
To:
Rob Karlinsey, City Manager
From
Madeline Prentice, Finance Director
For Agenda of:
4/22/2025
Subject
Check Signing Authority Resolution 4008
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to approve the list of employees authorized to sign checks on behalf of
the City of Moses Lake and adopt the resolution as presented.
2025-04-22 Resolution of Authorized Check Signers.docx 24.16KB
With the recent change in City Manager, it is necessary for the City Council to update the list of employees who
are authorized to sign checks on behalf of the City. The authorized signers are the City Manager, the Finance
Director, the Accounting Manager and the Utility Services Manager.
Appropriate employees will be authorized to conduct banking business for the City.
Options and Results
Adopt the resolution as presented.
Staff will bring back options for recommended changes.
The resolution would not be adopted, and former employees would be listed as authorized employees for
conducting banking business on behalf of the City.
COML Council Packet 4-22-25, Page 33 of 101
RESOLUTION 4008
A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON, NAMING THOSE EMPLOYEES AUTHORIZED TO SIGN CHECKS ON BEHALF OF THE CITY
Recitals: 1. For the continued efficient administration of the finances of the City of Moses Lake, it is necessary to designate individuals who are authorized to sign checks on behalf of the City of Moses Lake.
Resolved: 1. Funds on deposit with the Moses Lake Branch of Umpqua Bank may be withdrawn on checks given or signed on behalf of the City of Moses Lake by any one of the following
four individuals:
Robert Karlinsey, City Manager
Madeline Prentice, Finance Director
Wendy Parks, Accounting Manager
Jessica Cole, Utility Services Manager
2. Said authority shall continue in force until notice in writing of its revocation shall have
been given to and received by said bank.
ADOPTED by the City Council on April 22, 2025.
________________________________________ Dustin Swartz, Mayor
ATTEST:
____________________________________
Debbie Burke, City Clerk
COML Council Packet 4-22-25, Page 34 of 101
COML Council Packet 4-22-25, Revised Page 35
COML Council Packet 4-22-25, Revised Page 36
RESOLUTION 4009
A RESOLUTION AMENDING RESOLUTION NO. 556 OF THE CITY OF MOSES LAKE WASHINGTON, RENAMING AND REPURPOSING AN EXISTING ACCOUNT. Recitals:
1. City Council adopted Resolution No. 556 on March 29, 1972, establishing an accountwithin the General Fund entitled Advance Travel Revolving for the purpose of makingadvances for travel expenses to officers and employees of the City of Moses Lake.
2.The account established for travel reimbursements has been inactive for more than three
years due to the implementation of a travel policy and issuance of city credit cards.
3. Establishing a designated payroll account will eliminate the comingling of accountspayable and payroll transactions making it easier to reconcile bank transactions and
enhance financial security.
Resolved:
1. Resolution 664 is hereby repealed.
2. Resolution 1111 is hereby repealed.
3. The City Council of the City of Moses Lake does resolve that the checking accountnamed Advanced Travel Revolving, which was previously utilized for advanced travel
and travel reimbursements, will be repurposed and renamed Payroll Account.
4.That the Finance Director be the custodian of the account and disbursement from theaccount will be for the sole purpose of issuing payroll and any payments directly relatedto payroll benefits, taxes, and insurance.
ADOPTED by the City Council on April 22, 2025.
________________________________________
Dustin Swartz, Mayor
ATTEST:
____________________________________ Debbie Burke, City Clerk
COML Council Packet 4-22-25, Revised Page 37
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Rob Karlinsey, City Manager 27368
Shannon Springer, HR
Director Human Resources
4/22/2025 New Business
AFSCME Collective Bargaining Agreement
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
209,104.00$170,000.00$39,104.00$
Staff recommends City Council motion to approve the 1/1/25 - 12/31/27 Collective Bargaining Agreement (CBA)
with Washington State Council of County and City Employees AFSCME - AFL-CIO and the City of Moses Lake.
TA'd CBA 2025 - 2027.docx 127.25KB
COML Council Packet 4-22-25, Page 37 of 101
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Key provisions of the CBA include:
Wages:
Agreement was reached on a 3.0% COLA for 2025. In the out years of 2026 and 2027, wages will increase
by the June-June 12-month change in the Consumer Price Index for Urban Wage Earners (CPI-U) West
Region, B/C Cities. The minimum increase will be 2%, and maximum increase 4%.
Clarification was made to the City's 2% match to the Section 457 deferred compensation plan to specify the
match is based on the employee's yearly base compensation. It should be noted that this was just a
clarification to the existing process.
Pay Rates:
Clarification on Standby Time payment to cover any holiday that occurs during the period on which the
employee is assigned to be on standby.
Pay Rate Upon Promotion enhanced to allow management sole discretion to place an employee at a higher
step if experience justifies.
Placement of three positions changed on the salary scale (Exhibit A) - Vehicle Equipment Tech. II and III, and
Facilities Maintenance Worker II.
Protective Equipment:
Appendix added to CBA specifying protective clothing provided by City and language regarding new or
replacement requirements.
Boot allowance changed to $300 per year payment will be paid through payroll subject to payroll taxes.
Boot allowance carryover from 2024 payment.
AFSCME notified the City that the union had ratified the agreement on March 25, 2025.
The 2025 approved city budget included a 2.6% COLA for this group. Based on the 3.0% agreement, this will
add $26,000 to salary and benefits for 2025 ($22,000 in wages only).
The position placement changes affect eight (8) staff members for a cost of $13,104 in wages in 2025.
The change in footwear from $250/$150 to $300/$200 will be impacted by the employee's individual tax rate.
Options and Results
City Council to approve the 2025 - 2027 CBA and authorize the City Manager to sign the agreement.
Staff will bring back options for recommended changes.
City would notify the union of the decision, the union and city would return to bargaining, potentially leading to
further negotiations or impasse.
COML Council Packet 4-22-25, Page 38 of 101
1
LABOR PROPOSAL 1
BETWEEN 2
CITY OF MOSES LAKE 3
AND 4
WASHINGTON STATE COUNCIL OF COUNTY 5
AND CITY EMPLOYEES 6
AFSCME - AFL-CIO 7
Local 3045 8
9
10
January 1, 20252 – December 31, 20274 11
12
13
COML Council Packet 4-22-25, Page 39 of 101
2
TABLE OF CONTENTS 14
15
ARTICLE 1 RECOGNITION AND UNION SECURITY 16
ARTICLE 2 UNION DUES DEDUCTION 17
ARTICLE 3 MAMAGEMENT RIGHTS 18
ARTICLE 4 PLEDGE AGAINST DISCRIMINATION AND COERCION 19
ARTICLE 5 HOURS OF WORK AND OVERTIME 20
ARTICLE 6 DISCIPLINE AND DISCHARGE 21
ARTICLE 7 GRIEVANCE PROCEDURE 22
ARTICLE 8 SENIORTY 23
ARTICLE 9 PROBATIONARY STATUS 24
ARTICLE 10 REDUCTIONS IN FORCE 25
ARTICLE 11 ABSENCE FROM DUTY 26
ARTICLE 12 WAGES 27
ARTICLE 13 MISCELLANEOUS BENEFITS 28
ARTICLE 14 VACANCIES 29
ARTICLE 15 GENERAL PROVISIONS 30
ARTICLE 16 NO STRIKE NO LOCKOUT 31
ARTICLE 17 SAVINGS CLAUSE 32
ARTICLE 18 TERM OF AGREEMENT 33
ARTICLE 19 SUPPLEMENTAL AGREEMENT 34
APPENDIX "A" PAY SCALES 35
36
COML Council Packet 4-22-25, Page 40 of 101
3
PREAMBLE 37
This Agreement is made and entered into by and between the City of Moses Lake, herein referred 38
to as the Employer, and the Washington State Council of County and City Employees Council 2, 39
AFSCME, Local 3045, herein referred to as the Union. The purpose of this Agreement is to set 40
forth the wages, hours of work and conditions of employment for the employees of the Employer 41
who are represented by the Union as set forth in Article 1 herein. 42
ARTICLE 1 - RECOGNITION AND UNION SECURITY 43
Section 1. Recognition. 44
The Employer hereby recognizes the Union as the exclusive bargaining agent for all full time and 45
part-time Building Maintenance, Sewer, Stormwater/Streets, Fleet Management, Street and 46
Water Division, Community Development Department employees, as well as the Parks 47
Maintenance Foreman, Parks Maintenance Technicians and Parks Maintenance Workers, 48
excluding supervisors, confidential employees, clerical employees and all other employees. 49
The Union shall provide the City with a list of Union officials, representatives, union stewards, and 50
Chief Stewards along with their current phone numbers for contacting them. Should the list of 51
names or their phone numbers change then a revised list shall be provided to the City Human 52
Resources Department within five (5) working days of the change. 53
Section 2. Employees Covered. 54
The Employer agrees to advise Union in advance of the elimination of any classifications or the 55
creation of new classifications within the bargaining unit. The Employer agrees to negotiate with 56
the Union regarding the terms and conditions of employment of the affected employees prior to 57
taking either of the above listed personnel actions. 58
Section 3. Orientation of New Employees. 59
The Employer agrees to notify the Union Staff Representative and Local Union President in writing 60
of any new positions and new employees that are listed in Article 1 of this agreement and 61
represented by the AFSCME Council 2, Local 3045 bargaining unit. At least 2 full working days 62
prior to the orientation of the new employee, Employer shall provide an electronic format list with 63
the names of the employees, corresponding job title, and Department. A Union official shall, at 64
no loss of pay, be granted up to thirty minutes during the employee’s regular work hours to provide 65
each new employee a basic overview of the employees’ rights and responsibilities regarding 66
Union membership, dues authorizations, and Union insurance. 67
Section 4. Visits by Union Representatives. 68
A. Upon request by a duly authorized Staff Representative of the Union, they shall be 69
permitted to enter upon the Employer's premises at reasonable times for the purpose of 70
conducting Union business. The Union’s Staff Representative, if deemed necessary, may be 71
escorted by management. Provided, however, that no undue interference with the work of the 72
employees or the proper operation of the Employer will result in the interference of City business. 73
B. Local Union Officers or Stewards may investigate and process grievances during working 74
hours without loss of pay. They are to maintain the progress of work, obtain permission of their 75
immediate supervisor before leaving their place of work to investigate grievances or handle a 76
complaint. Officers and stewards shall be logged providing the name, date, and actual time spent 77
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on matters listed in 5.1 and 5.2 of this Article shall be provided to Management. Union Officers 78
shall use good judgement in deferring action or investigating disputes or complaints when the 79
progress of the work is critical. 80
C. Up to two (2) Union Officers designated by the Union will be allowed to perform Union 81
duties relevant to investigating grievances and complaints during work hours as long as the 82
normal work activity of their department is not interrupted, including meetings with management 83
where their presence is required. 84
D. The Union and the City shall conduct periodic labor/management meetings to discuss 85
ongoing business between the parties to address issues that may arise during the term of the 86
agreement and as an attempt to resolve disagreements that may occur. Up to three members of 87
management, the Human Resources Director and three members of the union, plus the Union 88
Staff Representative shall attend. 89
Section 5. Bulletin Boards. 90
The official Division bulletin boards presently provided for posting notices to employees in each 91
Division and/or section within said Division will be made available to the appropriate Union official 92
for the purpose of posting notices of Union meetings, results of elections and Union activities. 93
ARTICLE 2 - UNION DUES DEDUCTION 94
The Employer recognizes the WASHINGTON STATE COUNCIL OF COUNTY AND CITY 95
EMPLOYEES/AFSCME Council 2 and its affiliated local (hereafter Union) as the sole and 96
exclusive bargaining representative in all matters concerning wages, hours, and other conditions 97
of employment for all employees described in the recognition clause. The Employer shall remain 98
neutral when communicating with employees about Union membership and direct the employee 99
to discuss union membership with a union staff representative. 100
For current Union members and those who choose to join the Union, the Employer shall deduct 101
once each month all Union dues and fees uniformly levied and shall continue to do so for such 102
time and on conditions set forth in the authorization for payroll deduction regardless of the 103
employee’s continued membership in the Union. The Employer shall transfer amounts deducted 104
to Council 2. Authorizations for Payroll Deduction are valid whether executed in writing or 105
electronically. 106
The Employer shall provide an electronic copy of the Authorization for Payroll Deduction and 107
Representation via email to C2everett@council2.com within 10 days of the employee executing 108
the document. The Employer shall provide to the Union monthly in an editable format, a complete 109
list of all bargaining unit members that includes: Employee name, work address, home address, 110
work phone, personal phone, work email, personal email, birth date, hire date in current 111
bargaining unit, job classification, department, hours worked and monthly base wage. 112
The Employer shall honor the terms and conditions of each employee’s authorization for payroll 113
deduction. Whether an employee is a union member or not, the Employer shall continue to deduct 114
and remit Union dues and fees to the Union until such time as the Union notifies the Employer 115
that the dues authorization has been properly terminated in compliance with the terms of the 116
payroll deduction authorization executed by the employee. 117
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The Union shall indemnify the Employer and save the Employer harmless from any and all claims 118
against the Employer arising out of administration of this article so long as the Employer complies 119
with this article. 120
ARTICLE 3 - MANAGEMENT RIGHTS 121
Except as otherwise expressly and specifically limited by law, RCW 41.56 or other policy, rule or 122
regulation, or within this bargaining unit agreement, this Article prescribes the rights and authority 123
reserved to management for the purpose of continuing efficient and effective operation of the City 124
by its workforce. Such right and power shall not be exercised arbitrarily or unfairly to any employee 125
and shall not be exercised so as to violate any provision of this contract. 126
Specific areas of responsibility must be reserved and vested exclusively to the Employer/City if 127
the public service mission of the City is to function effectively and efficiently. Nothing outside of 128
this contract or RCW 41.56 shall be construed to restrict, limit or impair the rights, powers and 129
authority of the City. The City reserves the rights, powers and authority including, but not limited 130
to, the following: 131
A. Direct the work of its employees; 132
B. Hire, promote, demote, transfer, assign, retain, layoff, and recall employees to work in 133
positions with the City of Moses Lake; 134
C. Discipline, reprimand, suspend, demote and/or discharge employees for just cause; 135
D. Maintain effectiveness, productivity and efficiency of governmental operations; 136
E. to make all changes, rules, policies, and practices; 137
F. Relieve employees from duties because of lack of work or other legitimate reasons; 138
G. Take actions as may be necessary to carry out the mission of the City in emergencies 139
as declared by the City Council or City Manager. 140
H. Determine the methods, means, and personnel by which operations are to be carried 141
on. 142
However, the provisions of this Article shall not be used for the purpose of undermining the Union. 143
ARTICLE 4 - PLEDGE AGAINST DISCRIMINATION AND COERCION 144
The provisions of this Agreement shall be applied equally to all employees without discrimination 145
as to age, marital status, race, disability, gender, sexual orientation, color, creed, national origin, 146
or political affiliation. The Union shall share equally with Management the responsibility for 147
applying this provision of the Agreement. Management agrees not to interfere with the rights of 148
employees to become members of the Union, and there shall be no discrimination, interference, 149
restraint, or coercion by Management or any Management representative against any employee 150
of Union membership. The Union recognizes its responsibility as bargaining agent and agrees to 151
represent all employees within the bargaining unit, without discrimination, interference, restraint, 152
or coercion, whether or not they belong to the Union. 153
ARTICLE 5 - HOURS OF WORK AND OVERTIME 154
Section 1. Regular Hours. 155
The normal work week for full-time employees in the appropriate unit shall be forty (40) hours in 156
a regularly recurring period of one hundred sixty-eight (168) hours in the form of seven (7) 157
consecutive twenty-four (24) hour periods. The normal workday for full-time employees in the 158
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appropriate unit shall be eight (8) consecutive hours within a twenty-four (24) hour period, in five 159
(5) consecutive days or ten (10) consecutive hours within a twenty-four (24) hour period in four 160
(4) consecutive days. Managers will have the authority to include 4/10 work shifts where they see 161
fit. All employees shall be assigned to a regular work shift and each work shift shall have a regular 162
starting and quitting time as assigned by management. 163
Section 2. Work Schedules. 164
A. Work schedules are defined as an employee's assigned hours, days of the week, days off 165
and shift rotations. All work schedules showing the employee's shifts, workdays, and hours shall 166
be posted on applicable divisional bulletin boards. The Employer shall provide at least thirty (30) 167
calendar days’ written notice to the Union and the affected employees prior to making permanent 168
changes in work schedules. The thirty (30) day requirement may be waived, with notice to the 169
Union, if mutually agreed to by affected employees and management. Employees will not be sent 170
home early for the purpose of avoiding overtime. Work schedules will not require the employee 171
to work split shifts or consecutive shifts, except in emergencies as stated below in Section 3. The 172
Employer shall have the right to temporarily deviate from the normal work schedule and notice of 173
such change shall be posted not less than ten (10) days in advance of the change, except in the 174
event of unforeseen circumstances, or emergencies or in accordance with section 1. 175
B. The normal workday for employees covered under this agreement shall be 7:30 a.m. to 176
4:00 p.m. Monday through Friday and/or as assigned for Saturday and Sunday work at the 177
Wastewater Treatment facilities. 178
C. Custodial staff hours are Monday through Friday 5 PM until 1:30 AM, and/or as scheduled 179
for Saturday and Sunday work as deemed necessary by the City. 180
D. Employees shall be entitled to a 30-minute unpaid, uninterrupted lunch break mid-shift 181
and 1–15-minute break to be taken midway between start of shift and lunch; and 1–15-minute 182
break to be taken midway between lunch and end of shift. 183
E. Managers may allow/assign earlier shifts due to extreme weather conditions. 184
Section 3. Emergencies. 185
When Management has determined that an emergency exists, the Union agrees that the 186
provisions of this Section may be temporarily suspended in order to control the situation which 187
has caused the emergency. Emergencies may include but not be limited to: Unscheduled 188
Personnel Shortages, Natural Disasters, and Terrorist Acts. 189
Section 4. Overtime. 190
Overtime - Overtime shall be paid at time and one-half (1 ½) times the employees’ rate of pay 191
Overtime shall be paid for all hours worked over 40 hours in a work week. The work week shall 192
begin on Monday 12:00 a.m. through Sunday at 11:59 p.m. All compensable hours shall be 193
considered as time worked with the exception of paid sick time, which shall not count towards 194
overtime. There shall be no pyramiding of overtime. 195
ARTICLE 6 - DISCIPLINE & DISCHARGE 196
Section 1. Progressive Discipline. 197
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The City reserves the right to, with just cause, discipline employees for violations of City and/or 198
departmental rules and regulations. All disciplinary and corrective actions shall be subject to the 199
provisions of the grievance procedure contained in this Agreement. When disciplinary action or 200
other corrective measures are warranted for just cause, they may include the following but may 201
not necessarily be initiated in this order depending on the seriousness of the infraction. The 202
progressive steps are: 203
First Offense - Memo of Record - Verbal Warning 204
Second Offense - Written Warning 205
Third Offense - Suspension 206
Fourth Offense -Termination 207
Section 2. Procedure. 208
The progressive disciplinary system listed above is intended to correct conduct problems and 209
resolve performance issues in the earliest stages. The steps of progressive discipline are intended 210
as a guideline for the application of discipline but the City may apply any level of discipline 211
commensurate with the conduct problem or performance issue. Whenever appropriate, 212
employees shall be referred to the Employee Assistance Program for assistance in dealing with 213
outside influences that are affecting their job performance. Compliance with City, Department and 214
Division rules are necessary for safe and efficient operations and to maintain sound relationships 215
with employees. 216
A. All disciplinary documents (to include notice of investigations, written notification of verbal 217
warnings and written reprimands) shall be initialed by the Employee prior to the documents being 218
placed in the Employees personnel file unless the employee refuses to do so in which case the 219
City representative shall mark on the document that the employee refused to initial. Additionally, 220
all disciplinary documents presented to the Employee shall be forwarded via email to the 221
Exclusive Bargaining Representative within two working days of the day they are issued to the 222
Employee. Nothing in this Section prevents the Employer from forwarding disciplinary documents 223
to the Exclusive Bargaining Representative prior to issuing them to the Employee. 224
B. Verbal and Written Warnings shall be removed from an employee's file on completion of 225
eighteen (18) months of continuous service free from additional disciplinary actions for violations 226
of a similar nature. An employee may file a written request with the Director of Human Resources 227
for the removal of all other disciplinary documents after two years (2) of continuous service free 228
from additional violations of a similar nature. The Director of Human Resources shall consider the 229
overall work record of the employee and the seriousness of the offense in any determination 230
relative to the removal of such disciplinary actions. In the event the employer determines the 231
disciplinary documentation is to be retained, the employee may on a yearly basis submit a request 232
for removal of said documentation. When the disciplinary documentation is removed from the 233
personnel file it cannot be used for discipline in the future. The removal of all disciplinary actions 234
shall comply with all state and local retention law(s) in regards to the removal of said documents 235
from City files. All items removed from the employee's personnel file shall be given to the 236
employee. Union representatives may assist employees in this process, provided Management 237
retains the authority to remove items from an employee's personnel file without such request. 238
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C. The City may place an employee on administrative leave with pay pending the outcome 239
of a city investigation or resolution of an appeal filed under the provisions of Article 7 of this 240
Agreement. 241
Section 3. Representation for Disciplinary Proceedings. 242
An employee may request and shall be permitted to have a representative from the Union present 243
if a bargaining unit member is to receive a corrective or disciplinary action or the member is to be 244
questioned about a matter and the member reasonably believes that such questioning may result 245
in a disciplinary or corrective action. 246
For the purpose of this Article, "Representative" shall mean a member in good standing in the 247
Bargaining Unit, an officially designated Union steward or AFSCME Staff Representative. Except 248
in an extreme emergency, Employees will be notified forty-eight (48) hours prior to any meeting 249
that may result in disciplinary or corrective action being taken or any time a member is to be 250
questioned for the purpose of disciplinary or corrective action. At the time of notification, the 251
employee will be informed of the nature of the meeting. Where an employee seeks Union 252
representation at the meeting, the employee is responsible for contacting a member in good 253
standing, a steward or Staff Representative. The employee may voluntarily choose to waive both 254
the forty-eight (48) hour wait time before the meeting and accompaniment by a Union 255
representative, but only after being advised of the right to each and signing a written 256
understanding that will be kept on file to that effect. 257
All disciplinary actions shall be administered as promptly as possible. The selection of a 258
representative will be at the discretion of the employee receiving the disciplinary action as long 259
as the representative will be available within 48 hours. If not, then the employee will be limited to 260
the most readily available member in good standing or steward. A union representative shall be 261
allowed to participate in the disciplinary process and will be in pay status only if the representative 262
is on duty and within his/her normal work hours. The City shall schedule all investigative or 263
disciplinary meetings at a time so as not to deny the employee representation and the employee 264
shall be considered in pay status for any and all such meetings called by the City. Nothing in this 265
Article shall prevent the parties from extending the 48 hour requirement upon mutual agreement. 266
ARTICLE 7 - GRIEVANCE PROCEDURE 267
Section 1. Definitions. 268
A. Grievance shall be defined as any matter(s) involving an alleged violation, 269
misinterpretation, or misapplication of this Agreement or of a traditional work practice. Such 270
matter(s) shall be exclusively resolved in accordance with the procedure herein provided. 271
B. Grievant shall be defined as the party filing the grievance. For purposes of this Agreement, 272
the party may be an aggrieved employee or Union acting on behalf of an aggrieved 273
employee/employees. 274
C. Days shall be defined as working days commencing with the day following the filing of the 275
grievance. 276
D. Manager shall be defined as the individual responsible for the performance evaluation of 277
the employee. 278
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Section 2. Employee Representation. 279
The Washington State Council of County and City Employees Council 2, AFSCME, Local 3045 280
shall be the exclusive representative of all the employees in the bargaining unit for the purposes 281
of the resolution of grievances. An employee may have a union steward present to represent 282
him/her at any step of the grievance process if the employee so desires, with the exception of a 283
suspension or discharge at which time the AFSCME Staff Representative shall also be present. 284
Section 3. Failure to Respond. 285
In the event the grieving party fails to respond within the prescribed time sequences, the matter 286
shall be considered resolved on the basis of management's last determination. In the event 287
management does not respond within prescribed time sequences, the grievant shall have the 288
right to proceed to the next step of the grievance procedure. The parties may, at any step of the 289
grievance procedure, agree to extend the time limitations specified in this article. Any request and 290
agreement to extend time limitations by either party shall be made in writing. E-mail requests and 291
agreements would also be considered sufficient. 292
Section 4. Grievance Forms. 293
Grievances shall be filed on a form to be provided by the Union. 294
Section 5. Procedure. 295
The City and the Union agree to the following exclusive procedure of presenting and adjusting 296
grievances and complaints, as defined above, which must be processed in accordance with the 297
following steps, time limits and conditions. 298
A. STEPS: 299
STEP 1: The aggrieved employee who believes that a violation, as set forth above, has 300
occurred shall first, within ten (10) working days of the incident giving rise to the 301
"grievance" or within ten (10) working days of first having knowledge of the incident, 302
shall present a written "grievance" to the employee's immediate manager. 303
304
STEP 2: In the event the grievant believes that the solution offered by his/her manager does 305
not resolve the "grievance," the grievant may, within ten (10) working days, present 306
the grievance in writing to the Public Works Director/Superintendent who after 307
accepting the grievance will sign and date the form, indicating receipt, and the 308
employee shall be given a copy of the signed and dated form unless sent via email, 309
in which case receipt shall be acknowledged electronically. The Public Works 310
Director/Superintendent shall have ten (10) working days to schedule an informal 311
hearing on the grievance. Within ten (10) working days of the hearing, the Public 312
Works Director/Superintendent shall prepare a written response and provide the 313
response to the grievant by hand delivering the response to the grievant or by placing 314
a copy in the U.S. Postal Service certified mail addressed to the grievant and 315
simultaneously providing an electronic copy to the Union. A failure to timely decide 316
a matter shall be treated as a denial and entitle the grievant to move to the next step 317
of the grievance procedure. 318
STEP 3: In the event the grievant believes that the written response of the Public Works 319
Director/Superintendent Manager does not resolve the matter, the grievant may, 320
within ten (10) working days of receipt of the response, file his/her grievance with 321
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the City Manager. The City Manager or her/his designee will sign and date the 322
grievance form, indicating receipt, and the employee shall be given a copy of the 323
signed and dated form unless sent via email, in which case receipt shall be 324
acknowledged electronically. The City Manager shall investigate, shall, unless 325
sustaining the grievance, conduct an informal hearing giving all parties an 326
opportunity to express their positions. If such a hearing is held, the City Manager 327
shall, within fifteen (15) working days of the hearing, deliver a written decision. A 328
failure to issue such a timely decision shall operate as a denial and shall entitle the 329
grievant to move to the next step in the grievance procedure. 330
STEP 4: In the event the grievant believes that the written response of the City Manager does 331
not resolve the matter, the union may within ten (10) working days send grievance 332
matter to the Union Grievance Committee to determine if the grievance will proceed 333
to Step 5 Arbitration. 334
STEP 5: The Notice of Intent to arbitrate shall be in writing and shall be filed with the City 335
Manager. 336
A. The Human Resources Manager shall, within ten (10) working days of receipt of the notice 337
of intent to arbitrate, request a roster of seven (7) arbitrators from the Public Employment 338
Relations Commission (PERC). The Human Resources Manager shall notify the Union of the 339
request. If the Union does not receive notice of the Human Resources Managers request, the 340
Union may request a roster of seven (7) arbitrators from the Public Employment Relations 341
Commission (PERC). The request shall state that the roster will consist of regional arbitrators. 342
The Arbitrator shall be selected by process of elimination from the panel of seven (7) Arbitrators 343
by the striking of names. 344
B. The costs associated with fees and expenses of the arbitrator shall be shared equally by 345
the parties. 346
C. The arbitrator shall conduct a hearing into the grievance at a time, place and date mutually 347
agreed on by the appropriate parties. In the event the parties cannot, within fifteen (15) working 348
days of the notification of the arbitrator, agree on a time, place and date for the hearing, the 349
arbitrator shall issue a notice of hearing listing the time, place and date for the hearing. 350
D. The arbitrator, after hearing all evidence and testimony, shall render a decision as 351
promptly as possible, and in any event within sixty (60) days from the date of presentation, if 352
possible. The Arbitrator shall have jurisdiction and authority only to interpret, apply or determine 353
compliance with the specific terms of the Agreement and shall not have jurisdiction to add to, 354
detract from, or alter in any way the provisions of this Agreement. Such order shall indicate 355
findings, conclusions and a resolution and shall grant the relief deemed appropriate by the 356
arbitrator. Any decisions within the jurisdiction of the Arbitrator shall be final and binding upon the 357
parties. 358
Expedited Grievance Procedure. In the event of a termination, the grievant or the Union 359
may file the grievance directly with the City Manager. All arbitration procedures shall be 360
taken in accordance with the provisions of Step 5 of this Section. 361
Section 6. Investigation of Grievance(s). 362
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No more than two employees of the City (the aggrieved employee(s) and/or the Union 363
representative(s) shall be granted on-duty time off, with pay to investigate grievances and to 364
facilitate conferences and discussions with City supervisors and/or administrators relating to the 365
resolution of a specific grievance. Said time shall be limited to two (2) hours per week for the two 366
(2) employees. 367
Section 7. Grievance Meetings. 368
All parties shall be afforded an equal opportunity to present facts or arguments pertaining to the 369
matter(s) under consideration in all meetings conducted under the auspices of this procedure. 370
ARTICLE 8 - SENIORITY 371
Section 1. Definition. 372
The City shall give full consideration to seniority in all matters relating to promotions, transfers, 373
demotions, reductions in force, layoffs, recall, vacations, and any other action so specified in this 374
Agreement. Seniority shall be applied according to the provisions of this Agreement. In the case 375
of promotions, seniority shall only be considered when the qualifications of competing employees 376
are equal. Qualifications are defined as; knowledge, skills, and abilities (KSA’s). Seniority shall 377
be defined in each of the following categories: 378
A. City Seniority: The total length of uninterrupted service following initial date of hire with the 379
City. 380
B. Division Seniority: The total length of uninterrupted service following the date of 381
assignment to the specific division where the employee is currently employed. 382
C. Classification Seniority: The total length of uninterrupted service following the date of 383
assignment to a specific job classification within a specific division of the City. Employees shall 384
accrue seniority for time spent on involuntary Military Leave or leave as a result of an on-the-job 385
injury or as provided elsewhere in this Agreement. 386
Section 2. Loss of Seniority. 387
An employee's seniority accumulation shall cease if the employee: 388
A. Is discharged for just cause (unless reversed through the grievance or other legal 389
procedure; 390
B. Retires; 391
C. Quits or resigns. 392
D. Is laid off. (Only for the period of Layoff if recalled) 393
Section 4. Seniority of an Initial Hire Probationary Employee. 394
An initial probationary employee shall have no seniority until the completion of the probationary 395
period. On the successful completion of the initial probationary period the employee will accrue 396
seniority from the date of hire. 397
ARTICLE 9 - PROBATIONARY STATUS 398
Section 1. Purpose. 399
Probation is an integral part of the selection/screening process and shall be utilized for closely 400
observing the performance of the employee, for informing the employee of his/her ability to 401
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perform the duties/tasks/responsibilities of the position and for replacing or reassigning an 402
employee whose performance does not meet the required performance standards. 403
Section 2. Initial Probation. 404
Initial probationary period shall mean the probationary period served by an employee on a new 405
hire with the City. The initial probationary period shall be twelve (12) months in duration, except 406
that such probationary period may be extended for up to a maximum of three (3) months at the 407
written request of a division and department head and obtaining the approval of the Director of 408
Human Resources and City Manager for performance related issues. In the event of a 409
probationary period extension, the Employer shall provide the Employee written documentation 410
outlining areas needing improvement, goals and outcomes expected. During the initial 411
probationary period the new hire shall not be permitted to bid on other positions outside of their 412
department/division until after their probation is completed. 413
Section 3. Interim Probationary Period. 414
Interim probation shall mean a probationary period for promotion, reassignment, voluntary 415
transfer, or demotion. The probationary period shall be up to twelve (12) and not less than six (6) 416
months in duration. During the interim probationary period employees shall retain all rights under 417
this agreement. 418
Section 4. Performance Evaluations During Initial and Interim Probationary Period. 419
Employees shall receive written notification at the midpoint of their initial or interim probation if 420
their performance is not satisfactory. The employee shall then be provided with a written 421
evaluation just prior to the completion of the overall evaluation period. The evaluation of 422
performance shall be based on standards established by the employee and City as those 423
standards relate to the major duties and responsibilities as listed on the position description. 424
Section 5. Removal During Probationary Period. 425
A. Initial: A department head with approval of the City Manager may remove an employee 426
from a position at any time and for any reason during the initial probationary period. An employee 427
failing to successfully complete his/her initial probationary period shall be considered to be 428
"terminated" for just cause and shall have no recourse to challenge the decision through the 429
grievance and arbitration process. 430
B. Promotion, Transfer, or Reallocation: An employee who does not successfully complete 431
an interim probationary period resulting from a promotion, voluntary transfer, or reallocation shall 432
be returned to their former position or the employee may be placed in a comparable position within 433
the division where they were formerly employed if such a vacant comparable position exists and 434
the employee meets the minimum qualifications of the position. The City shall provide written 435
reasons to the employee stating the basis for the failure of the employee to successfully complete 436
the probationary period. The written reasons shall be provided to the employee at the time the 437
employee is notified of his/her failure to complete the probation. 438
C. Demotion: An employee who does not successfully complete an interim probationary 439
period resulting from a demotion may be terminated from City employment for just cause. 440
Section 6. Rights of Employee During Probationary Period. 441
The employee may not use the grievance procedure for failure to make initial probationary period. 442
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ARTICLE 10 - REDUCTIONS IN FORCE 443
Section 1. Reduction in Force: Lay Off. 444
A. General. A Reduction in Force is defined as a reduction in the work force due to a shortage 445
of funds, lack of work, abolishment of a position, or other material change in duties or 446
organizational structure. All reductions in force shall be considered to be short term reductions 447
until the employee is returned to duty or all provisions of this Article are exhausted. The provisions 448
of this Article are intended to protect a benefit eligible employee's tenure and benefits. 449
B. Order of Separation. 450
1. Management shall first develop a reduction in force plan which outlines the area(s) 451
that will be impacted by the reduction in force and the number of positions that will 452
be impacted in each job classification in the designated operational area(s). The 453
area may be a department or division as determined by management. Order of 454
separation will be within the area designated to be impacted by the reduction in 455
force. 456
2. The order of lay-off for benefit-eligible employees will occur in the inverse order of 457
their seniority in the classification within the designated area(s). 458
3. An employee who has been laid off shall have his/her name entered on a recall list 459
at the time of lay-off and shall remain on the list for a period of three (3) years 460
unless the employee chooses to waive the right to recall. 461
C. Required Notice. 462
Employees who are to be laid off shall be given formal written notice at least thirty (30) days in 463
advance of the date of the layoff or at the option of the employer, they shall be given four (4) 464
weeks of salary in lieu of the required notice. The Union shall be given a copy of the layoff notice. 465
D. Layoff Options. 466
The City and the Union shall bargain alternatives to layoffs to any anticipated layoff of employees. 467
The City and the Union may then enter into an agreement to minimize the effect of general layoffs. 468
E. Bumping. Bumping may occur at the time the employer notifies an employee of his/her 469
pending lay-off. Bumping will only occur within the bargaining unit. An employee shall notify the 470
City within fourteen (14) days of receiving the lay-off notice of his/her desire to exercise bumping 471
rights. Bumping rights may be exercised by an employee or employees into: 472
1. A previously held position. 473
2. Another position that he/she is qualified to perform the duties of; 474
3. A lower-level position if they have the seniority in that classification; 475
4. Any bumped employee shall also have the right to bump into any previously held 476
or lower-level position if they have the seniority and qualifications in that 477
classification. 478
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5. In case of a tie in seniority total City of Moses Lake seniority years of service within 479
the City, Division and Classification shall prevail. Any challenges will be 480
adjudicated through the grievance procedure. 481
F. Recall. 482
1. An employee who has been laid off and whose name appears on the recall list 483
shall be given the first available vacancy in the same or similar position the 484
employee last held regardless of the department in which the vacancy exists. The 485
employee with the most City seniority in the classification to be recalled shall be 486
given the position in the event there are two or more employees on the recall list. 487
2. An employee's name may be removed from the recall eligibility list for any of the 488
following reasons: 489
a. Expiration. If the time limit for recall expires. 490
b. Waiver. An employee may elect to waive the right to recall by signing a 491
waiver form provided by the City. 492
c. Forfeiture. Employees forfeit the right to recall if they: 493
(1) Refuse a job in a position that is within the same pay grade of their 494
position at the time of lay off; 495
(2) Fail to notify the City of their intent to accept recall within five 496
working days (5) of work notice; 497
(3) Fail to answer written inquiries from the City's Department of 498
Human Resources; or; 499
(4) Fail to advise the City of a change of address and/or telephone 500
number within a reasonable period of time of the change. 501
G. Reinstatement 502
1. Wages. When an employee is recalled he/she shall be paid at the pay grade 503
assigned to the classification into which the position falls and at the step the 504
employee had attained at the time of lay-off plus any wage adjustments specific to 505
the bargaining unit agreement to which they would have been entitled had the lay-506
off not occurred. If recalled to a lower position, employees shall receive 507
compensation at the pay grade for the classification into which the position falls 508
and at the step which the employee had attained prior to the lay-off. 509
2. Benefits 510
a. Vacation. When employees on lay-off are recalled within the time limits 511
provided in this Article, they will commence to accrue vacation at the same 512
level from the day of the lay off and shall be credited with any vacation time 513
not paid at the time of layoff. 514
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b. Sick Leave. Any sick leave accumulated and not utilized at the time of lay 515
off will be reinstated at the time of recall. 516
c. Seniority. Employees shall be credited with seniority earned prior to the 517
layoff. 518
H. Employee Benefits During Lay Off 519
1. Vacation Time. An employee on lay off may elect to be paid for any vacation and/or 520
compensatory time which the employee accrued prior to the layoff, or the 521
employee may choose to "bank" his/her vacation and/or compensatory time until 522
the employee is recalled or the employee otherwise notifies the City of the decision 523
to receive pay for the accrued hours. An employee shall be paid for accrued 524
vacation and/or compensatory time at the base rate of pay of the employee at the 525
time of lay-off. Vacation time does not accrue during the separation. 526
2. Group Insurance. An employee who is laid off may elect to continue group 527
insurance for eighteen (18) months under the Consolidated Omnibus 528
Reconciliation Act (COBRA). Timely payment of premiums will be the responsibility 529
of the employee. 530
3. Other Benefits. Additional benefits (holiday, health coverage, retirement 531
contribution or other insurance) will neither accrue nor be paid while an employee 532
is laid off. 533
I. Grievance. 534
Lay off and demotions necessitated by the conditions listed in this Article shall not be 535
subject to grievance except to contest the order of separation among affected employees. 536
Section 2. Severance Pay. 537
A. General. The purpose of the severance pay is to provide temporary relief to employees 538
who have been laid off or to employees whose job has been eliminated through reallocation or 539
reorganization. Severance pay shall be paid as follows: 540
1. On a weekly basis following each week of lay-off until the employee has exhausted 541
the number of weeks of severance to which he/she is entitled pursuant to the 542
schedule in Paragraph B of this Section; or 543
2. An employee voluntarily waives the right to recall, as described in (F)(2b) 544
B. Severance Pay. 545
1. Eligibility. Severance pay set forth herein is available only to employees who meet 546
all of the following eligibility requirements: 547
a. Employee's position has been eliminated pursuant to the provisions of this 548
Article, Section 1 or 2, and the employee has waived the right to recall; 549
b. Employee has been employed with the City for five or more continuous 550
years; 551
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c. Employee is not continuing to work for the City in a position of equal or 552
greater job classification; and 553
d. Employee has executed an agreement and complete release of all claims 554
against the City. 555
2. Amount. 556
a. Eligible employees shall be eligible to receive one month’s severance pay. 557
ARTICLE 11 - ABSENCE FROM DUTY 558
Section 1 559
A. Sick Leave 560
1. Regular full-time employees shall accumulate sick leave pay at the rate of one (1) 561
workday (up to eight (8) hours) per completed calendar month of continuous 562
service. Regular part-time employees will accrue sick leave on a pro-rated basis, 563
but in no case shall not earn less than the amount of leave required under state 564
and/or local laws. Employees may accrue up to one thousand forty (1,040) hours 565
of earned but unused sick leave from one (1) calendar year to the next. 566
Accumulated sick leave pay shall be paid to the nearest quarter (0.25) hour, up to 567
the rate of eight (8) or ten (10) hours per day, depending on the employee's 568
scheduled work week, at the employee's appropriate hourly rate of pay for the 569
missed scheduled shift (i.e., eight (8) or ten (10) hours). 570
2. Sick leave may be utilized for the employee's own health condition or care of 571
dependents or family members in accordance with applicable state statutes. 572
Earned leave of any kind may be used if the employee is needed to care for a 573
child, spouse, parent, parent-in-law, legally registered domestic partner, or 574
grandparent who has a serious health condition or emergency health situation. 575
3. In the event of an accident that qualifies for payment under State Worker's 576
Compensation Industrial Insurance, accrued sick leave may be used at the 577
employee's option to pay the difference between the Worker's Compensation 578
payment and the employee's regular pay until accrued sick leave has been 579
exhausted or the employee returns to work, whichever occurs first. 580
4. Sick Leave shall not be charged against an employee on a regularly scheduled 581
day off. 582
5. Notification and Verification - Sick leave notification must be made to the Employer 583
or designee as soon as practicable. The Employer may require that the employee, 584
after three (3) days of concurrent illness, furnish a physician's proof of illness. The 585
Employer's requirements for verification may not result in an unreasonable burden 586
or expense on the employee and may not exceed privacy or verification 587
requirements otherwise established by law. 588
6. Employees requesting to use sick leave for qualified protected leaves such as 589
Family Medical Leave Act (FMLA) absences or disability leave will provide Human 590
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Resources advance written notice whenever possible. If the situation involves the 591
use of Family Medical Leave, the Employer will provide the appropriate forms to 592
the employee and will require that the employee's health care provider complete 593
them in order to verify Family Medical Leave eligibility. The health care provider 594
should provide the reason for the leave, the start date and the estimated end date 595
of the leave. If it is not possible for the employee to provide advance notice of the 596
need for leave the employee must notify Human Resources as soon as practicable. 597
7. Inter-departmental and Intra-departmental Transfer. An employee who is 598
transferred, promoted, demoted or otherwise reassigned shall be entitled to retain 599
accrued sick leave. 600
8. Sick Leave Payout: For employees hired after January 1, 2016, payout for regular 601
full-time employee’s retirement from service with the city, he or she shall be paid 602
for unused sick leave on the basis of one-third of total accumulated sick leave. 603
Unless provided by an employment agreement, terminations for any reason other 604
than retirement shall not result in payment for any unused sick leave to a maximum 605
of four hundred and eighty (480) hours. Full-time employees hired prior to January 606
1, 2016, the payout shall be as follows: 607
a. 30 or more years of continuous service - One hundred percent (100%) of 608
accumulated sick leave, to a maximum of four hundred and eighty (480) 609
hours. 610
b. 20 or more years of continuous service – seventy-five percent (75%) of 611
accumulated sick leave, to a maximum of four hundred and eighty (480) 612
hours. 613
c. 10 or more years of continuous service – fifty percent (50%) of accumulated 614
sick leave, to a maximum of four hundred and eighty (480) hours. 615
d. 5 or more years of continuous service – twenty-five percent (25%) of 616
accumulated sick leave, to a maximum of four hundred and eighty (480) 617
hours. 618
e. 0 through 5 years of continuous service – 10 percent (10%) of accumulated 619
sick leave, to a maximum of four hundred and eighty (480) hours. 620
9. The City will comply with all applicable state and federal laws regarding the use of 621
leave for illness or disability. 622
10. The City will comply with all State and Federal Laws and Regulations regarding 623
the collection of sensitive medical information. The City reserves the right to collect 624
medical information for FMLA, fit for duty and potential disability issues to the 625
extent consistent with those laws and regulations. 626
11. Non-Medical Leave - In the event that the absence would not cause undue 627
disruption to the delivery of City services or otherwise be averse to the City’s best 628
interests, an unpaid leave of absence may be granted for a period not to exceed 629
ninety (90) calendar days. Such leave may be granted at the City’s sole discretion, 630
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and may be used for personal or family situations after all other accrued leave has 631
been exhausted; provided, sick leave accruals may not be used for non-medical 632
leaves of absence. Reasons for non-medical leaves may include extended 633
vacation, education, training or childcare.; or other valid reasons as determined by 634
the Human Resources Director and approved by the City Manager. 635
Procedure for Requesting Non-Medical leave as described above. 636
a. Eligible employees may obtain a leave request form from the Human 637
Resources Department. 638
b. Leave request forms must be completed in full, signed by the employee, 639
obtain the required signed authorizations, and returned to the Human 640
Resources Department. 641
c. Leave request forms must be accompanied by a statement of the 642
anticipated length of the leave and a statement of the purpose for the leave. 643
d. All requests for a leave of absence without pay must receive approval by 644
the City Manager prior to the requested leave, provided however, that a 645
leave for emergency medical purposes must be made as soon as 646
practicable of the commencement of the leave. 647
e. Approval shall require the concurrence of the department head, the Human 648
Resources Director, and City Manager. 649
Section 2 650
A. Special Conditions. 651
1. A leave of absence without pay shall be required in all instances when an 652
employee is unavailable for work unless the employee utilizes accrued sick or 653
vacation leave, compensatory time, or a State of Washington sponsored leave 654
whichever is appropriate. 655
2. A inappropriate use of leave shall be considered as unauthorized leave and may 656
be subject to the appropriate disciplinary action. Absences without approval of 657
three (3) or more consecutive days where no communication with their supervisor 658
or department director regarding the reason for their absence has occurred, shall 659
be considered job abandonment and shall be considered a resignation, except in 660
cases of unforeseen medical emergencies or accidents. 661
3. Any employee who is on a leave of absence without pay, over thirty days shall: 662
a. Pay all, (both employer and employee share), health and other insurance 663
premiums (provisions for a FMLA may vary); 664
b. Not have time spent on a leave credited toward retirement or for seniority 665
purposes; and 666
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c. An employee in an unpaid leave of absence status will not accrue additional 667
sick leave, vacation time or holidays during the period of absence. 668
B. Return to Work. Employees shall return to work on the date and at the time specified in 669
the leave agreement. On completion of a leave of absence the employee shall be returned to the 670
position held immediately prior to the leave. Employees who fail to return to work on the date 671
specified without receiving an extension in advance may, as a forfeiture of their right to the 672
position, be subject to termination. 673
C. Thirty Day Grace Period. Seniority for purposes of salary, promotions, vacation accrual 674
rate, etc., shall not be affected for the first thirty (30) days of unpaid leave. Thereafter, the 675
employee’s anniversary date will be adjusted to reflect the period of leave without pay. 676
Section 3. Bereavement Leave. 677
A. With the department director's/manager’s and/or supervisor's approval, union personnel 678
may be granted up to three (3) days leave with pay to assist with funeral arrangements and attend 679
funeral services for immediate family members. When funeral attendance requires travel by 680
commercial air transportation due to the distant location of the funeral, the employee must make 681
a request and obtain approval for an extension of leave by the supervisor, the department 682
director/manager, and final approval by the City Manager. The request for an extension must 683
state the number of days needed and include the date of return to work. An employee must use 684
their leave accruals (vacation, sick, or compensatory time) for the extension. If the employee does 685
not have any leave accruals, he or she must request leave without pay. Bereavement leave is not 686
considered sick leave or vacation leave. 687
B. Leave with pay may be granted to City employees required to attend funerals as a matter 688
of protocol. Prior approval must be granted by the City Manager before leave may be taken. The 689
request for leave shall contain the names of all employees who are to attend, including their 690
expected period of absence. 691
C. Only full-time regular-status employees are eligible for bereavement leave. 692
D. An employee shall return to work on their next regularly scheduled workday following the 693
use of bereavement leave at the date agreed upon by the department head and the employee or 694
if the employee does not secure approval for the use of additional accrued leave, shall be placed 695
on unauthorized leave and shall be subject to all disciplinary actions associated therewith. 696
Section 4. Annual Leave. 697
A. Definitions. 698
1. Employee: For purposes of this provision, employees include all regular-status 699
and probationary employees. Probationary employees, in their original 700
appointment with the City, accrue vacation during the probationary/trial service 701
period. Temporary employees generally are not eligible for paid vacation time (see 702
Temporary and Non-Benefit Employment Policy). 703
2. Calendar Year: For the purpose of this provision, a year shall be the 12-month 704
calendar period from January 1 through the last pay period in December. 705
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3. Separation: For the purposes of this provision, a separation is the voluntary or 706
involuntary interruption in service of employment from the City where the employee 707
is in an unpaid status and the employer/employee relationship is severed. 708
4. Continuous Service: For the purpose of this provision, continuous service shall 709
mean the uninterrupted employment with the City. 710
B. Accrual Rate. Benefit-eligible employees shall earn vacation by pay periods according to 711
the following chart (prorated in relation to the average number of hours worked per week): 712
Table 5.1 713
1. Upon completion of the full year of service, annual leave allowance shall accrue 714
up to the maximum accrual cap according to table 5.1. Employees shall be allowed 715
to continue to accrue leave above the maximum accrual cap in a calendar year up 716
to eighty (80) hours; however, any excess hours above the cap must be used by 717
the second pay period in December of the same calendar year. Any hours unused 718
above the maximum accrual cap at that time will be forfeited. The 719
department/division shall in no way be obligated to grant vacation to those 720
employees who fail to schedule vacation throughout the year, and request it all in 721
December. 722
2. Annual vacation accrual will be prorated for regular-status, part-time employee 723
based on the number of hours worked. 724
3. Service credit for vacation accrual purposes shall be based upon the total length 725
of continuous service with the City. 726
4. Employees who are hired during the first half of the month (1st through the 15th) 727
will accrue vacation for that month. Employees who are hired in the second half of 728
the month (16th to the end of the month) will earn vacation accrual the following 729
month. 730
5. Employees who leave employment during the first half of the month (1st through 731
the 15th) will not accrue vacation for the month. Employees who leave employment 732
in the second half of the month (16th to the end of the month) will earn vacation 733
accrual for the month, provided they have not reached the maximum hours of 734
vacation accrual for their years of service as listed in Table 5.1. 735
6. While annual leave may be carried over from one year to the next, no employee 736
will be allowed to accumulate more hours than allowed for their years of service as 737
listed in Table 5.1. 738
Year of Service Hours Per
Pay Period
Annual Hours
Earned
Days Earned
Annually
Maximum
Hours Cap
0 thru 5 3.70 96 12 192.4
6 thru 10 4.61 120 15 2390.72
11 thru 15 5.53 144 18 287.56
16 thru 20 6.46 167 21 335.92
Over 20 7.38 192 24 383.76
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7. At the time of a voluntary separation or retirement no employee shall receive a 739
cash amount in excess of the maximum accrual cap allowed to the employee in 740
Table 5.1. All hours accrued above the maximum cap shall be forfeited. The cash 741
value of the accrued vacation shall be equal to the hours in the employee’s 742
vacation balance, or the applicable limit, times their base hourly rate as it exists at 743
the time of separation. 744
8. Employees do not accrue vacation leave benefits during a leave without pay. 745
C. Procedures for Requesting Vacation Leave. 746
1. All vacation shall be mutually agreed upon between the employee and the 747
immediate Supervisor. The employee should make a written request to his/her 748
supervisor. The request needs to be submitted with as much notice as possible 749
and must be mutually agreed upon. The City is not obligated to grant vacation 750
requests when they are submitted but it will make every effort to grant the request 751
if doing such will not disrupt the operation or services of the division. 752
2. Vacation leave may be allowed in minimum one quarter-hour increments. 753
3. Approval of vacation requests shall be at the immediate supervisor’s discretion 754
based on division’s best interests and operational needs. Vacation request shall 755
not be unduly denied. 756
4. Once approval of vacation has been obtained, the employee should indicate the 757
approved vacation dates on his/her time sheet and attach the leave request form. 758
5. Directors/Managers are responsible for signing off on all leave requests for their 759
department. 760
D. Tracking of Vacation Hours. 761
Each employee shall be responsible for tracking his/her individual vacation accrual. The 762
individual accrual information may be obtained from the employee’s pay notice. Further 763
information may be obtained from supervisors or payroll if available. 764
Section 5. Holiday Leave. 765
The following holidays will be paid on a day for day basis according to the scheduled shift to all 766
regular-status City employees in a regular-pay status the day before and the day after the holiday. 767
Employees hired from January through June shall receive the 2 floating holidays for use that year. 768
Those hired from July through November shall receive one floating holiday for use that year. 769
Part-time employees, scheduled to work less than forty (40) hours in the workweek, shall receive 770
holiday pay on a prorated basis, when a holiday falls on their normally scheduled workday. 771
Temporary and other non-benefit employees are not entitled to holiday benefits. 772
New Year's Day: 1st day of January 773
Martin Luther King Day 3rd Monday in January 774
President's Day: 3rd Monday in February 775
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Memorial Day: Last Monday in May 776
Juneteenth: 19th day of June 777
Independence Day: 4th day of July 778
Labor Day: 1st Monday in September 779
Veteran's Day: 11th day of November 780
Thanksgiving Day: 4th Thursday in November 781
Day after Thanksgiving: Day immediately following Thanksgiving 782
Christmas Day: 25th day of December 783
Floating Holiday(s): 2 paid holidays per calendar year 784
In addition to the above listed holidays, regular full-time employees are eligible for two floating 785
holidays to be mutually agreed upon, and any other day that is proclaimed a legal holiday by the 786
Governor of the State of Washington, or holiday time off granted to the City Council. Employees 787
who are scheduled to work on a holiday granted by the City shall be entitled to receive such 788
approved time off with pay; provided, however, if they are required to continue working during a 789
period for which the City have granted a general holiday, they shall be entitled to receive two 790
times (2X) their regular rate of pay for such time period worked. Regular full-time employees 791
required to work on a holiday shall receive holiday pay eight (8) hours or ten (10) hours, or, 792
depending on their assigned schedule - at the employee's regular hourly rate, plus one and one-793
half (1 1/2) times the regular straight time rate for all hours actually worked on the holiday. 794
Compensatory time of twelve (12) hours, for an eight (8) hour day, or fifteen (15) hours in a ten 795
(10) hour day, may be granted in lieu of overtime pay. The City cannot change an employee’s 796
work schedule to avoid holiday pay. Employees shall not be required to remain at work longer 797
than required to complete the needed work. As deemed necessary by the City, all departments 798
shall have two (2) employees from their assigned department on duty for safety reasons as 799
necessary. 800
When the holiday falls on regular full-time employee’s day off, the employee shall be entitled to 801
the preceding or following day off. On a four-ten (4/10) work shift when the holiday falls on the 802
second or third day off, the employee will be entitled to the following day off or another day agreed 803
to by the supervisor and the employee, which day must be taken within ninety (90) calendar days 804
provided, however, that such day off must be taken within the budget year in which the holiday 805
falls. Holidays occurring at the beginning, during or at the end of a period of leave with pay are 806
not charged as leave. 807
Religious Holiday. Under Washington law all employees are entitled to up to two unpaid holidays 808
per calendar year for “a reason of faith or conscience or an organized activity conducted under 809
the auspices of a religious denomination, church, or religious holiday.” Partial days off will count 810
as a full day toward your yearly allotment. 811
The two unpaid holidays allowed by this section must be taken during the calendar year, if at all; 812
they do not carry over from one year to the next. 813
If you seek to take an unpaid day off under this law, you must submit a Request for Leave of 814
Absence form to your Department Director, at least two weeks in advance. The form must include: 815
the date you are requesting off listed on the “other” row, you must also include a sufficient 816
description of the reason for the leave in the box provided, so that your Department Director can 817
determine if it is an allowable request. 818
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Section 6. Jury Duty. 819
A leave of absence shall be granted to those regular-status employees who are called for jury 820
duty or those compelled to attend court for any work-related reason. Those employees who are 821
subpoenaed as witnesses for cases in which they are not a party in the action will also be granted 822
a leave of absence. 823
Eligible employees will be compensated by the City of Moses Lake during their period of jury 824
service, or when appearing at the direction of the City. In this case, all funds received by the 825
Employee, either being a witness or being a juror shall be remitted to the City. Mileage payments 826
paid by the court for use of a personal vehicle are exempt from the refund requirements. 827
Employees who are required to appear in court for personal matters are not eligible for jury duty 828
as paid time away from work and must request vacation or compensatory time. If vacation or 829
compensatory time is not available or the employee does not have sufficient hours, then leave 830
without pay must be requested prior to the scheduled court appearance. 831
Employees are expected to return to work during lapses or recesses in court appearances that 832
are greater than four (4) hours unless specifically informed by their supervisor that they need not 833
return to work during this time. 834
ARTICLE 12 – Wages 835
Section 1. Wages. 836
A. The wages in contained on the wages scale attached hereto (Appendix A), reflect a 3.0% 837
increase over 2024 wages and shall be in effect for contract year 20252. 838
B. For contract year 20263, the wages in effect on December 31, 20252 (Appendix A) shall 839
be increased by 100% of the (June-June) 12-month change in the Consumer Price Index for all 840
Consumer Price Index for Urban Wage Earners (CPI-U), West Region, B/C Cities. Minimum 841
increase shall be 2%, maximum increase shall be 4%. 842
C. For contract year 2027, the wages in effect on December 31, 2026 shall be increased by 843
100% of the (June-June) 12-month change in the Consumer Price Index for all Consumer Price 844
Index for Urban Wage Earners (CPI-U), West Region, B/C Cities. Minimum increase shall be 2%, 845
maximum increase shall be 4%.For contract year 2024 the wages in effect on December 31, 2023 846
(Appendix A) shall be increased by 3% however If the CPI-U for the BLS West region exceeds 847
5% as measured from August 2022 to August 2023, the union may request a reopener of the 848
wage terms of the agreement for the sole purpose of discussing wages in contract year three. 849
D. Starting in contract year 2024, for employees who participate in the City’s Section 457 850
deferred compensation plan, the City will make up to a 2% match of the employee’s yearly base 851
compensation (i.e. hourly wages, excluding overtime, longevity, etc.). 852
Wage Scale Progression – Employees shall be placed on the attached wage scale (Appendix A) 853
receiving one step annually on January 1, until reaching the top of the range. 854
Section 2. Longevity 855
Employees shall be entitled to an annual longevity payment based upon their City Seniority as 856
follows: 857
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Years of City Seniority Annual Payment
6-9 years $600.00
10-14 years $1,200.00
15-19 years $1,800.00
20+ years $ 2,400.00
Any longevity payment shall be paid in regular installments each pay period throughout the year 858
in which it is due. 859
Section 3. Pay Rates. 860
A. Overtime - Overtime shall be compensated at time and one-half (1 ½) times the 861
employees’ rate of pay for all hours worked in excess of 40 hours in the work week as prescribed 862
by the FLSA. The work week shall begin on Monday 12:00 a.m. through Sunday at 11:59 p.m. All 863
compensable hours shall be considered as time worked with the exception of paid sick time which 864
shall not count towards overtime. There shall be no pyramiding of overtime. 865
B. Compensatory Time - Employees may elect to receive compensatory time at the 866
applicable overtime rate for any overtime hours worked. Employees may carry a maximum of 867
eighty (80) hours of compensatory time over from year to year. Compensatory time above eighty 868
(80) hours must be used or converted to wages by the first payday in December. The conversion 869
to wages is limited to 40 hours. The decision to take compensatory time off is that of the employee, 870
with the approval of the supervisor. 871
C. Standby Time- Standby is defined as a period of time, outside of an employee’s regular 872
scheduled duty time, when the employee is officially notified of the possible recall to work. Standby 873
time shall be paid at the rate of one and one-half (1.5) hours per day plus an additional forty-five 874
($45.00) per day for Saturday, and Sunday and any holiday that occurs during the period on which 875
the employee is assigned to be on standby. Standby shall be the period of time an employee is 876
either required to stand by at a given location for a specific time period or “be available” for calls 877
during non-scheduled work hours ready to respond to duty. Employee’s activities will be severely 878
restricted. All departments shall have two (2) employees on duty for safety reasons as necessary. 879
Employees shall be allowed to either trade orf give away on-call shifts as necessary for 880
maintenance of work life balance however the employee’s manager must be notified in advance 881
and approve of the trade. 882
D. Distribution of Overtime - It is intended that overtime be distributed reasonably and equally 883
between employees in each classification consistent with considerations of qualifications, 884
availability, and location. 885
E. Call Out Pay - Any employee called back to work outside his/her regular shift shall receive 886
a minimum of two (2) hours pay at the overtime rate for such call out to work. Employees shall 887
not be called out on equipment or utilities that they are not qualified to operate or repair. The call-888
out pay shall be compensated from the time of the call until the employee returns to their previous 889
location. 890
F. Pay Rate Upon Promotion - An employee who is promoted into a higher classification 891
within the bargaining unit shall be paid at the nearest step in the pay range of the new 892
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classification that represents a pay increase unless management in its sole discretion, determines 893
that the employee’s experience justifies placement at a higher step. 894
G. Pay Rate Upon Transfer – An employee who transfers from one position to another within 895
the same class or from one position in a different class that has the same pay range shall continue 896
to receive the same rate of pay as before the transfer. 897
H. Out of Class Pay – Employees who temporarily works at a higher-level classification shall 898
be paid at step A of the higher grade with a minimum of five percent (5%) above the employees’ 899
current rate of pay. Employees must work a minimum of three (3) consecutive full-time regularly 900
scheduled work days in the higher classification performing a majority of duties to receive out-of-901
class pay. If the employee works more than the three (3) days he/she shall be paid retroactive to 902
the beginning of day one (1). 903
I. Pay Day - The pay day shall be every two (2) weeks or twenty-six pay periods per year 904
on Friday. 905
Section 4. Travel Expense and Compensation. 906
A. Mileage reimbursement for travel which are lawfully incurred shall be reimbursed in 907
accordance with the Washington State Office of Financial Management reimbursement rate chart 908
(to be referenced for each individual year of this agreement) if an employee must use and has 909
been provided written authorization by management to use their private vehicle for City related 910
business. All employees travel time during the employee’s regular work hours to training or any 911
other City business shall be considered as time worked. The City shall attempt to schedule all 912
training on regular workdays during regular work hours unless it’s only available on weekends. 913
When weekend training is necessary it shall be considered as overtime for hours worked above 914
the forty (40) hours in the work week or upon agreement between employee and the supervisor, 915
the employee may take another day off at the employee’s choice within the pay period. The 916
supervisor and the employee may agree otherwise on a case by basis. 917
B. Receipts. Expenses pre-authorized by management such as hotel, auto rental, air travel, 918
etc. that are incurred for attending conferences or training must be supported by receipts either 919
before or upon return from said trip. 920
C. Family Members. Whenever an employee travels with members of their families, the 921
reimbursable lodging rate shall be the single room rate. Any additional room charges above 922
normal room charges will be the employee’s responsibility. 923
D. Training Reimbursement - Reimbursement shall be available for all required trainings and 924
classes. The City shall pay the cost for all required training, continuing education units, and 925
expenses to maintain classifications. 926
Section 5. Classification/Pay Grades/Unit Placement. 927
A. Establishment of New Job Classifications. The City and the Union herein agree that the 928
City may, from time to time, establish new job classifications consisting of duties similar to those 929
currently being performed by bargaining unit members or create a new level of classification within 930
an existing classification which is currently placed within the appropriate bargaining unit. In such 931
case the City shall give the Union notice within 30 days of the date of the City’s decision to create 932
the new position. 933
COML Council Packet 4-22-25, Page 63 of 101
26
ARTICLE 13 - Miscellaneous Benefits 934
Section 1. Clothing and Protective Equipment. 935
All required protective clothing and equipment shall be furnished to the employee by the 936
Employer. For a list of clothing provided by the Employer for outdoor non-Community 937
Development positions see Appendix B. Inspectors and code enforcement positions shall be 938
provided the clothing from that list necessary for their outdoor activity as determined by the 939
Employer (e.g. head apparel and a jacket). It shall be the responsibility of the employee to have 940
their protective equipment with them prior to leaving to the jobsite. The employee will not proceed 941
until he/she is adequately outfitted. Where required and authorized, protective equipment will be 942
furnished by the city and worn by the employee. Additionally, the city agrees to furnish the 943
following: 944
1. Footwear. 945
A. Boot Allowance. Employees shall be eligible for a $300250 per year for 946
boot allowance for boots with either a steel or composite toe or $150 per 947
year for other work appropriate footwear/the reconditioning of an existing 948
boot. A one year carry over of the allowance may occur at the employee’s 949
option. The employee must provide receipt(s). Payments will be made 950
through payroll, subject to payroll taxes. 951
Grandfathering: Employees employed before 2025 and who rolled over a 952
portion of their prior boot allowance will have access to reimbursement 953
using those rolled over funds in 2025 with the presentation of a receipt 954
substantiating the reimbursement. This clause shall not be effective in any 955
subsequent year after 2025. 956
2. Protective Clothing. The Employer shall furnish other types of protective equipment 957
such as but not limited to: gloves, goggles, face shields, hard hats, fit-tested 958
respirators, rain gear, retroreflective vests, earplugs, and other such items as 959
needed to protect the employee's well-being when required for the job. Such 960
equipment shall be new whenever practicable. Employees shall be provided 961
replacement protective equipment as per manufacturers guidelines. 962
Section 2. Insurance Benefits. 963
The City will provide medical, dental, and vision insurance for each employee who received 964
compensation for eighty (80) hours or more in the previous month and for their qualified 965
dependents. The City will provide medical insurance with coverage AWC HealthFirst 250, Delta 966
Dental Plan E, and Vision Insurance with Vision Services Plan (VSP). The employees will 967
contribute fifteen percent (15%) of the medical premium for the spouse and dependents, and ten 968
percent (10%) of the dental premium for employee, spouse, and dependents. 969
ARTICLE 14-VACANCIES 970
Section 1. Filling of Vacancies. 971
A. Notice of bargaining unit vacancies shall be posted on bulletin boards in every division for 972
a period of at least seven (7) working days and such jobs will not be filled until the seven working 973
days (7) days have expired. Such notice shall state the division, position, classification, shift, work 974
COML Council Packet 4-22-25, Page 64 of 101
27
location, assignments, minimum qualifications, and pay rate for the job. Vacancies within the 975
bargaining unit shall be filled by promotion whenever possible; provided however that demotions 976
and lateral transfer within the bargaining unit shall take precedent over promotions. 977
B. Any qualified non-probationary bargaining unit employee may apply for a vacancy within 978
the bargaining unit. Qualifications and seniority will be used in determining which employee will 979
be selected to fill a vacant position. Determinations as to the qualifications shall be reasonably 980
determined by management. The selection may be based on the following: 981
Employee possesses the physical and other qualifications to perform the essential position 982
responsibilities with or without reasonable accommodations. 983
Employee does not have written level or above discipline for availability for work issues. 984
C. The position shall be awarded to the most qualified employee. When two or more 985
employees possess substantially equal qualifications, departmental seniority shall determine 986
which employee is selected for the vacancy. City seniority shall be used in the event the 987
employees have equal departmental seniority. Hiring from outside the bargaining unit shall occur 988
only when it is determined that no qualified/interested applicants exist within the bargaining unit. 989
Section 2. Promotions. 990
A. For the purposes of this section, promotion shall be defined as the advancement of an 991
employee from their current position in a classification to a vacated or newly created position in 992
another classification with a higher pay grade. All benefit eligible (non-probationary) employees 993
shall be eligible for promotions to a higher classification for which they are qualified. An employee 994
who is working under a Performance Improvement Plan or is at the suspension level of discipline 995
shall not be eligible to apply for a promotion. 996
Section 3. Demotions. 997
A. Voluntary 998
1. In the event an employee is unable to perform the work assigned to their current 999
classification because of injuries or physical limitations, but are able to do the work 1000
of a lower rated classification, and provided that reasonable accommodations 1001
cannot be made for the employee; 1002
2. In the event an employee requests reassignment to an available vacancy, if not 1003
inconsistent with the contractual rights of another employee and when approved 1004
by the City. 1005
ARTICLE 15 - GENERAL PROVISIONS 1006
Section 1. Commercial Driver’s License (CDL). 1007
A. It is important to take steps necessary to ensure that its employees perform their duties and 1008
responsibilities free of the influence of drugs, alcohol, and other controlled substances. Employees 1009
are encouraged to seek confidential counseling on problems associated with alcohol and drug abuse 1010
through the Employee Assistance Program. There will be mandatory drug and alcohol testing for 1011
employees and job applicants under the circumstances outlined in this provision. 1012
COML Council Packet 4-22-25, Page 65 of 101
28
B. The purpose of this provision is to establish compliance with state and federal laws requiring 1013
drug and alcohol testing for Commercial Driver's License holders. Regulations issued by the United 1014
States Department of Transportation mandate urine drug and evidential breath alcohol testing for 1015
employees in safety-sensitive positions, including those who are required to hold a Commercial 1016
Driver's License. This provision sets forth requirements of the City of Moses Lake alcohol and drug 1017
testing program and the testing and reporting requirements as required by those state and federal 1018
regulations in which the Union and City agree to abide by and uphold. (Reference: RCW 46.25, CFR 1019
Part 40 Title 49, HR 2.31, et al.) 1020
C. Confidential and Record Retention. All records related to drug and alcohol testing will be 1021
maintained in a secure location with controlled access. These records will be kept separate from 1022
records pertaining to all other employees. 1023
D. Random Testing. Employees covered by this provision will be subject to random, 1024
unannounced alcohol and drug testing. 1025
E. Reasonable Suspicion Testing. Employees subject to this provision shall submit to a drug 1026
and/or alcohol test when the City reasonably suspects that this provision (except the prohibitions 1027
against possession, transfer or sale of alcohol) may have been or is presently being violated. A 1028
referral for testing will be based on contemporaneous, articulable observations (specific, current 1029
observations concerning appearance, behavior, speech and/or body odors of the employee). Such 1030
referrals will be made by supervisory personnel who have received training concerning the signs and 1031
symptoms of drug and alcohol use. The employee shall be entitled to Union representation prior to 1032
be tested. 1033
F. Refusal to Take an Alcohol or Drug Test. No employee shall refuse to submit to an alcohol 1034
or drug test as directed under this provision. A refusal to submit shall include, but is not limited to: 1035
a. A failure to provide adequate breath for testing without a valid medical explanation 1036
after the employee has received notice of the requirement for breath testing in 1037
accordance with the procedure’s manual; 1038
b. failure to provide adequate urine for drug testing without a valid medical 1039
explanation after the employee has received notice of the requirement for urine 1040
testing in accordance with the procedure’s manual; 1041
c. engaging in conduct that obstructs the testing process. 1042
Refusal to submit to a test shall be considered the same as a positive test result. 1043
G. Positive Drug Test. An employee may not report for duty or remain on duty requiring the 1044
performance of duties covered under this provision if the employee tests positive for a controlled 1045
substance or alcohol. 1046
H. Follow-up Testing. An employee who is referred for assistance related to alcohol misuse 1047
and/or use of drugs is subject to unannounced follow-up testing for a period not to exceed 60 months 1048
as directed by a Substance Abuse Professional and the City. The number and frequency of follow-1049
up testing will be determined by the Substance Abuse Professional (SAP) and the City, but will not 1050
be less than six tests in the first 12 months following the employee's return to driving duty. The 1051
COML Council Packet 4-22-25, Page 66 of 101
29
employee must also comply and remain in compliance with any and all SAP 1052
prescribed/recommended rehabilitation and/or treatment programs. 1053
I. Post-Accident Testing. Following an accident involving a commercial vehicle, the driver is 1054
required to submit to alcohol and drug tests when the driver receives a citation under state or local 1055
law for a moving traffic violation, or where a fatality occurs as a result of the accident. Testing should 1056
occur as soon as possible, but may not exceed eight hours after the accident for alcohol testing and 1057
32 hours after the accident for drug testing. 1058
A driver who is subject to post-accident testing must remain readily available for such testing and 1059
may not take any action to interfere with testing or the results of testing. Drivers who do not comply 1060
with post-accident testing requirements will be considered to have refused to submit to testing and 1061
will be subject to sanctions for refusal to test. 1062
Refusal to Submit a Required Post-Accident Test. An employee may not refuse to submit to a post-1063
accident, random, reasonable suspicion, or follow-up alcohol or drug test as directed by this 1064
provision. Failure to do so shall be considered the same as a positive test result. 1065
Section 2. CDL Expenses and Training. 1066
A. CDL Reimbursement’s. The City will pay for all CDL training, certification, and driver’s 1067
license renewal costs at no time loss to the employee. The City will also provide paid time for 1068
employees to attend training sessions for the safe operation of CDL vehicles. The City will 1069
reimburse the cost for all required CDL physicals which must be performed by a DOT certified 1070
doctor. The employee will provide a receipt for reimbursement. Section 2 of this provision shall 1071
not apply to employees that have lost their CDL through non-compliance with state and federal 1072
laws requiring drug and alcohol testing for Commercial Driver's License holders. 1073
B. Disqualifying Medical Conditions. If an employee has a medical condition 1074
(e.g., sleep apnea) rendering him/her unfit to hold a CDL, the City will proceed with the reasonable 1075
accommodation analysis as required by state and federal law. As part of this analysis, an 1076
employee may be required to seek medical treatment and follow the guidance of a medical 1077
professional. The use of medical marijuana does not count as a qualifying medical condition. 1078
C. CDL Suspensions. Employees who have their CDL suspended due to a driving infraction 1079
will be evaluated on a case-by-case basis. Under normal circumstances, employees will be given 1080
one (1) year to reinstate their CDL, so long as the City is able to accommodate the employee with 1081
available alternative duties. Failure to comply with the prescribed time period shall be cause for 1082
termination. Nothing in this section prevents the City from taking disciplinary action against an 1083
employee for a CDL suspension if supported by “just cause,” in accordance with the discipline 1084
article of this Agreement. If an employee required to hold a CDL as a minimum job qualification 1085
is rendered permanently unfit to hold a CDL based on a medical condition substantiated to the 1086
City, the City agrees to accommodate the employee without demotion or reduction in pay, 1087
provided however, that the City other employees to perform the CDL work. 1088
Section 3. Personnel Records. 1089
A. Definition. The term personnel record, as used in this Article, shall mean the records 1090
and/or files related to an employee's job with the City, which are maintained in the official 1091
personnel file at the Human Resources Department. 1092
COML Council Packet 4-22-25, Page 67 of 101
30
B. Access to Personnel Records. It is agreed that individual personnel records and files shall 1093
be considered confidential and the property of the City. It is also agreed that such official 1094
personnel records and files or information contained therein are not available to the general public 1095
except upon the written consent of the affected employee and are subject to restrictions and or 1096
release set forth by the open records act. The City Manager, City Attorney, and Human Resources 1097
staff may request and shall be granted access to any personnel records. A department head may 1098
make a request to the Human Resources Department to be granted access to the personnel file 1099
of the employee within the department. Employees may review their personnel records by 1100
providing notification to the Human Resources Department requesting a date and time for the 1101
review. Employee review will occur during working hours, and the file shall not leave the 1102
premises. The following provisions shall apply regarding an employee's access to their official 1103
personnel record. 1104
1. Each employee shall be allowed to inspect and make copies of their personnel 1105
records. A written request to do so shall be directed to the Human Resources 1106
Department who will schedule a time for inspection that is convenient for both the 1107
employee and the Human Resources Department. 1108
2. A Union representative may, if the employee wishes, accompany the employee 1109
when reviewing their personnel record. Alternatively, an individual employee may 1110
authorize a Union representative to review and/or receive copies-of his/her file or 1111
portions thereof. Such authorization shall be in writing, identifying the Union 1112
representative authorized to review and/or receive copies-of said record(s) and be 1113
provided to the Human Resources Department prior to the desired time of review 1114
or requesting copies of said record(s). 1115
C. Removal and Deletion of Information from Record(s). An employee, after inspecting their 1116
personnel file, may submit a written request to the Human Resources Department to remove 1117
material(s) from the file in the event he/she believes the material(s) to be irrelevant, inaccurate, 1118
or obsolete. 1119
Section 4. References 1120
A. The City shall not give references, other than to confirm the dates of employment and last 1121
salary, without the express written consent of the employee, unless Federal or State law provides 1122
otherwise. 1123
B. Only the HR Director or the designee will provide employment references on current or 1124
former City employees. 1125
Section 5. Personnel Policies. 1126
All employees of the Bargaining Unit, in addition to being governed by this Agreement, shall also 1127
be subject to any personnel policies of the Employer having general applicability to all employees 1128
of the Employer, and any subsequent personnel policies, rules and regulations that may be 1129
promulgated in the future, so long as they do not conflict with this Agreement. In case of conflict, 1130
Federal or State law and this Agreement shall be controlling for employees covered by this 1131
Agreement. The Employer agrees to notify the Union in writing of any proposed new policies, 1132
rules or regulations, or any changes to these policies or procedures. The Union shall notify the 1133
City if they desire to negotiate the impacts of any changed or new policies or procedures. 1134
COML Council Packet 4-22-25, Page 68 of 101
31
Section 6. Health and Safety. 1135
A joint Union-Management health and safety committee will be established and meet upon 1136
request of either party. The committee shall consider health and safety matters relating to all 1137
employees within the division. Such committee shall be comprised of two (2) employees from the 1138
bargaining unit selected by the Union and two (2) representatives of the Employer, with one of 1139
those from each side serving as Co-Chairman. Union participants will receive their regular rates 1140
of pay for time spent in the meetings during their regularly scheduled hours of employment, as 1141
approved by the Superintendent. This committee shall have the responsibility for reporting all 1142
health and safety problems to the Superintendent or designee, who may initiate such actions as 1143
necessary to get them corrected. 1144
Section 7. Shared Leave Program. 1145
Employees of the bargaining unit are eligible to participate in the City’s shared leave program. 1146
The program was developed for employees to come to the aid of another city employee. 1147
Employees covered by the Agreement shall be allowed to donate Annual Leave in accordance 1148
with the provisions outlined in the city’s Donation Leave Policy. Bargaining unit employees 1149
donating leave time shall make their request on the Voluntary Shared Leave Donation Form. 1150
ARTICLE 16 - NO STRIKE - NO LOCKOUT 1151
During the term of this Agreement, it is mutually agreed that there shall be no strikes, lockouts, or 1152
other slowdowns or cessation of work by either party. 1153
ARTICLE 17 - SAVINGS CLAUSE 1154
Should any part hereof or any provision herein contained be rendered or declared invalid by 1155
reason of any existing law or subsequently enacted legislation or by any decree of a court of 1156
competent jurisdiction, such invalidation of such part or portion of this Agreement shall not 1157
invalidate the remaining portions hereof provided, however, upon such invalidation the parties 1158
agree immediately to meet and negotiate such parts or provisions affected. 1159
If no agreement is reached prior to the expiration date of this Agreement, the provisions contained 1160
herein shall remain in full force and effect until a new Agreement is ratified by both parties. 1161
ARTICLE 18 - TERM OF AGREEMENT 1162
The terms of this agreement shall be in full force and effect on January 1, 20252 and shall 1163
remain in full force and effect through December 31, 20274. 1164
All terms and conditions of the contract will remain in full force and effect throughout the life of 1165
the contract. 1166
ARTICLE 19 - SUPPLEMENTAL AGREEMENT 1167
18.1 This Agreement may be amended, providing both parties concur. Supplemental 1168
Agreements may be completed through negotiations between the parties at any time during the 1169
life of this agreement. Should either party desire to negotiate matter of this kind, it shall notify the 1170
other party in writing of its desire to negotiate. Supplemental Agreements thus completed shall 1171
become a part of the Agreement and subject to all its provisions. 1172
COML Council Packet 4-22-25, Page 69 of 101
32
1173
COML Council Packet 4-22-25, Page 70 of 101
33
Signed: 1174
1175
1176
City of Moses Lake 1177
By 1178
1179
1180
____________________________ _________________ 1181
Robert KarlinseyAllison Williams Date 1182
City Manager 1183
1184
Approved as to form: 1185
1186
________________________ _________________ 1187
Katherine Kenison, City Attorney Date 1188
1189
LOCAL #3045, WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES AFSCME - 1190
AFL-CIO 1191
By 1192
1193
__________________________ _________________ 1194
Jamie LambScott Allsbrook Date 1195
1196
_________________________ _________________ 1197
Tom Cash Date 1198
1199
1200
1201
1202
1203
1204
COML Council Packet 4-22-25, Page 71 of 101
34
1205
1206
1207
APPENDIX "A"
Band Position/Step Step 1 Step 2 Step 3 Step 4 Step 5
A Custodian $3,529.07 $3,686.76 $3,852.66 $4,026.03 $4,208.53
$20.36 $21.27 $22.23 $23.23 $24.28
B Lube Technician $3,792.00 $3,964.13 $4,140.96 $4,327.30 $4,522.03
$21.88 $22.87 $23.89 $24.97 $26.09
C Custodial Crew Leader $3,880.93 $4,056.00 $4,238.00 $4,437.67 $4,628.00
$22.39 $23.40 $24.45 $25.55 $26.70
D Facilities Maintenance Worker I $4,582.93 $4,789.20 $5,003.66 $5,228.82 $5,465.20
$26.44 $27.63 $28.87 $30.17 $31.53
E
Stormwater Maintenance I $4,657.00 $4,866.57 $5,087.33 $5,316.16 $5,555.33
Street Maintenance Worker I $26.87 $28.08 $29.35 $30.67 $32.05
Water Distribution Specialist I
WWTPO OIT
F Facilities Maintenance Worker II $4,825.60 $5,042.27 $5,269.33 $5,506.80 $5,754.67
$27.84 $29.09 $30.40 $31.77 $33.20
G
Stormwater Maintenance II $4,901.87 $5,122.45 $5,352.96 $5,593.84 $5,845.57
Street Maintenance Worker II $28.28 $29.55 $30.88 $32.27 $33.72
Vehicle Equipment Technician
Water Distribution Specialist II
Water Quality Assistant
H
WWTPO I/WW Collections $5,012.80 $5,238.13 $5,473.87 $5,720.00 $5,975.71
$28.92 $30.22 $31.58 $33.00 $34.48
I Lead Vehicle/Equipment Technician $5,038.80 $5,264.13 $5,501.02 $5,749.47 $6,008.19
$29.07 $30.37 $31.74 $33.17 $34.66
J Water Quality Specialist $5,187.87 $5,421.32 $5,666.27 $5,921.25 $6,186.27
WWTPO II/Collections $29.93 $31.28 $32.69 $34.16 $35.69
K Water Distribution Crew Leader $5,645.47 $5,899.51 $6,164.99 $6,442.42 $6,732.32
WWTPO III $32.57 $34.04 $35.57 $37.17 $38.84
L
Facilities Maintenance Foreman $6,210.53 $6,490.01 $6,782.06 $7,087.25 $7,406.18
Fleet Foreman $35.83 $37.44 $39.13 $40.89 $42.73
Stormwater Foreman
Street Maintenance Foreman
Water Foreman
WW Collections Foreman
WWTPO Foreman
COML Council Packet 4-22-25, Page 72 of 101
35
1208
Band Position/Step Step 1 Step 2 Step 3 Step 4 Step 5
Custodian $22.46 $23.46 $24.52 $25.63 $26.79
$46,725.74 $48,803.87 $51,010.54 $53,302.91 $55,723.82
Vehicle/Equipment Tech. I $24.14 $25.24 $26.36 $27.55 $28.79
$50,217.86 $52,488.80 $54,824.02 $57,309.20 $59,880.08
Custodial Crew Leader $24.70 $25.82 $26.98 $28.19 $29.46
$51,374.75 $53,709.97 $56,109.46 $58,637.49 $61,272.64
Facilities Maintence Worker I $29.17 $30.49 $31.86 $33.29 $34.78
Parks Maintenance Worker $60,672.77 $63,415.04 $66,264.43 $69,242.37 $72,348.85
Stormwater Maintenance I $29.64 $30.98 $32.38 $33.84 $35.36
Street Maintenance Worker I $61,658.27 $64,443.39 $67,357.06 $70,377.84 $73,548.59
Water Distribution Specialist I
WWTPO OIT
Permit Tech.$30.71 $32.09 $33.54 $35.05 $36.63
Planning Division Technician $63,886.37 $66,757.18 $69,756.54 $72,905.87 $76,183.74
Facilities Maintenance Worker II $31.20 $32.60 $34.07 $35.61 $37.20
Parks Maintenance Technician $64,893.30 $67,806.96 $70,870.59 $74,062.77 $77,383.49
Stormwater Maintenance II
Street Maintenance Worker II
Vehicle/Equipment Technician
Water Distribution Specialist II
Water Quality Assistant
WWTPO I/WW Collections $31.91 $33.34 $34.84 $36.41 $38.04
$66,371.55 $69,349.49 $72,477.39 $75,733.84 $79,118.83
Lead Vehicle/Equipment Technician $32.07 $33.51 $35.02 $36.60 $38.24
$66,714.34 $69,692.27 $72,841.60 $76,119.47 $79,547.31
Vehicle/Equipment Technician II $33.02 $34.52 $36.07 $37.69 $39.38
Sr. Permit Tech.$68,685.34 $71,791.82 $75,026.85 $78,390.42 $81,903.95
Water Quality Specialist
WWTPO II/Collections
Assistant Planner $33.63 $35.20 $36.83 $38.54 $40.33
Code Enforcement Officer $69,949.36 $73,205.81 $76,612.22 $80,168.61 $83,896.38
Vehicle/Equipment Technician III
Building Inspector I $35.94 $37.55 $39.24 $41.01 $42.86
Water Distribution Crew Leader $74,748.34 $78,111.90 $81,625.44 $85,310.37 $89,145.26
WWTPO III
Building Inspector II $36.82 $38.48 $40.21 $42.02 $43.91
Planner $76,590.80 $80,040.06 $83,639.30 $87,409.92 $91,330.51
Building Inspector III $37.20 $38.88 $40.62 $42.46 $44.36
$77,383.49 $80,875.60 $84,496.26 $88,309.73 $92,273.17
Facilities Mainteance Foreman $39.53 $41.31 $43.18 $45.11 $47.14
Fleet Foreman $82,225.31 $85,931.66 $89,809.41 $93,837.12 $98,057.65
Parks Maintenance Foreman
Stormwater Foreman
Street Maintenance Foreman
Water Foreman
WW Collections Foreman
WWTPO Foreman
Development Review Program Manager $41.41 $43.27 $45.22 $47.25 $49.38
Housing & Grants Manager $86,124.48 $90,002.22 $94,051.36 $98,271.89 $102,706.66
Senior Planner $45.77 $47.83 $49.99 $52.23 $54.59
Long Term Planner $95,208.26 $99,493.06 $103,970.67 $108,641.10 $113,547.20
2025
Exhibit "A"
O
F
H
I
G
J
K
L
M
N
P
C
D
E
Q
AFSCME
A
B
COML Council Packet 4-22-25, Page 73 of 101
36
Exhibit “B” 1209
Summer/Winter Hat – Baseball/Stocking 1210
Safety Glasses – 1-Tinted/ 1-Clear 1211
Gloves – Summer/Winter 1212
Muck boots for wet weather conditions 1213
Bib Overalls – Summer/Winter 1 pair each 1214
Sweatshirts – 2 1215
Safety Shirts – 5 1216
Coat/Jacket - 1 1217
COML Council Packet 4-22-25, Page 74 of 101
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Rob Karlinsey, City Manager 27334
Madeline Prentice, Finance
Director Finance
4/22/2025 New Business
Waste Connections dba Lakeside Disposal Contract Renewal Discussion
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Discuss extending the existing solid waste collection, transportation and disposal contract with Waste
Connections of Washington, dba Lakeside Disposal.
Waste Connections dba Lakeside amended and restated 2019.pdf 1019.98KB
The City contracts with Waste Connections of Washington, Inc., dba Lakeside Disposal for garbage collection in
the city limits. The current contract with Lakeside will expire on 8/31/2025. The contract (attached) will
automatically extend for an additional five (5) year period unless the City provides written notice of its election to
terminate the contract 90 days prior to the expiration of the initial term. Written notice is due by 6/1/2025 if the
City does not wish to extend the contract.
If the City desires a different term length, i.e., 2 or 3 years versus 5 years, we will need to renegotiate the
contract with Lakeside. The Finance Department believes that an RFP for garbage collection services should
be conducted, but do not have availability to do so at the current time. We would recommend allowing the
contract to automatically extend for an additional 5-year period as reflected in the current contract which will give
us sufficient time to finish current projects (catch up on audits, implement new ERP software, etc.) and prepare
an RFP for garbage collection services at a later date.
The existing contract would automatically extend for an additional 5-year period under the same terms and
conditions if the City does not provide written notice to terminate.
Options and Results COML Council Packet 4-22-25, Page 75 of 101
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
After discussion, authorize the City Manager to extend the current contract for solid waste collection and
disposal for an additional 5-year term effective 9/1/2025.
Staff will bring back options for recommended changes.
The contract will not be renewed, and the City would need to renegotiate a new contract or find a different
vendor to provide solid waste collection and disposal services to City residents and businesses.
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Administrative planning document only. Today's Date:4/17/2025
All items are tentative and subject to constant change.
Date/Time Proceeding Agenda Subject Action Director LF Status
Tue, May 13 Presentations Armed Services Recognition - Moses Lake Area HS graduates Karlinsey (recur)
6:30 PM ""Legislative Session Debrief with GTH Brianna Murray
""Federal Lobbyist Report - David Marten, Elevate Government Affairs Baltzell/Bisnett
Mayor Futsol Court Grand Opening Event (Apr 29)
""Memorial Day Proclamation (recur)
City Manager 1st Quarter Financial Report Prentice (recur)
Consent Accept Lakemont Planned Development Deeds <motion>Ramsey
""Industrial Waste Discharge Permit No. 28 Fog Solutions LLC <motion>Baltzell
Old Business Graffiti Regulations Amendment Ordinance xxxx Motion Ramsey
""Extra Territorial Agreement Policy Motion Baltzell
New Business Draft Regulations for Narcan on City Property 1st Pres Ramsey
""Comprehensive Plan Amendment Docket Motion Ramsey
Admin
Tue, May 27 Mayor
6:30 PM City Manager
Consent
Old Business Regulations for Narcan on City Property Ordinance xxxx Motion Ramsey
New Business Water General Plan Update 1st Pres Baltzell
Admin Fire Chief Recruitment and Annexation Analysis Updates Ganz
Thurs, May 29 AGCCT Location: Warden RSVP Due Mmm dd
Tue, Jun 3 Study Session 6:30 pm Stormwater Rate Structure Presentation Baltzell
Thurs, Jun 5, 9a - 5p City Council Retreat Day 1 of 2
City of Moses Lake Agenda Three Month Forecast
#/ltr/pg
COML Council Packet 4-22-25, Page 99 of 101
Administrative planning document only. Today's Date:4/17/2025
All items are tentative and subject to constant change.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Three Month Forecast
#/ltr/pg
Tue, Jun 10 Public Hearing 6-Year Transportation Improvement Program, Resolution xxx Motion Baltzell (recur)
6:30 PM ""Title 15 Amendment
Mayor pg Sister City Student Exchange Fundraiser Notice (recur)
City Manager
Consent
Old Business Water General Plan Update (Prior to W/S Rate Study)Motion Baltzell
New Business 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
Admin
Thurs, Jun 12, 9a - 5p City Council Retreat Day 2 of 2
Sat, Jun 21 (2024 - 9am-11am)Airshow VIP/Elected Official's Reception RSVP Due June xx by 3 pm (recur)
Tue, Jun 24 Presentation Municipal Airport Commission -Qrtly Update - Darrin Jackson, Chair Baltzell
6:30 PM Mayor
City Manager Parks and Fire Employee Introductions (Recreation Supervisor Jordan Vaughn)
Consent
Old Business Stormwater Rate Structure Ordinance xxxx Motion Baltzell
""Extra Territorial Development Agreement - Moses Pointe Motion Baltzell
""Extra Territorial Development Agreement - Paradise Point Motion Baltzell
New Business Unified Development Code Update 1st Pres Ramsey
Tue, Jul 8 Presentation
6:30 PM Mayor
City Manager pg Budget Guidelines Memo (included in packet)Prentice (recur)
Consent
Old Business Water Conservation Education Data Discussion Baltzell (WRC)
""Unified Development Code Title 15 Amendment Ord xxxx Motion Ramsey
COML Council Packet 4-22-25, Page 100 of 101
Administrative planning document only. Today's Date:4/17/2025
All items are tentative and subject to constant change.
Date/Time Proceeding Agenda Subject Action Director LF Status
City of Moses Lake Agenda Three Month Forecast
#/ltr/pg
New Business
Admin
Tue, Jul 22 Presentation
6:30 PM Mayor
City Manager pg 2nd Quarter Financial Report Prentice (recur)
Consent Airport Capital Improvement Plan <motion>Baltzell (recur)
Old Business Water Conservation Education Data Discussion Baltzell
New Business
Admin Crime Statistics Annual Report Sands (recur)
Thurs, July 31 at 6 pm AGCCT Location: tbd RSVP Due Mmm dd
Future Items not assigned a meeting date.
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
Presentation 13th District Legislators (post session updates)
Spring '25 Presentation Mary Cunnington Recognition Proclamation Mayor Swartz and Former Mayor Liebrecht (Originally set for Sept, then moved to spring 10-23-24
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Mayor Semi quincentennial Commemoration Proclamation Museum and Tourism
Mayor Planning Commission Appointment Motion Ramsey
Public Hearing 2of2 Western Ave Vacate Ordinance xxxx Motion Ramsey
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Fee Schedule Amendment Resolution xxxx <motion>Prentice
Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>City Manager
Consent 1of2 Set Western Ave Vacate Public Hearing Res xxxx <motion>Ramsey start 3/7
Consent Simplot Rope Rescue Contract <motion>Ganz
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24)
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