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FINAL 2025 0610 Council Agenda PacketMoses Lake City Council Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member Tuesday, June 10, 2025 Moses Lake Civic Center – 401 S. Balsam or remote access* Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Presentation -Planning Commission Appointment – Cody Davis pg 3 Motion Citizen’s Communications ** Public Hearing #1 6-Year Transportation Improvement Program, Resolution 4012 pg 8 Motion Presented by Brian Baltzell, Public Works Director Summary: Council to hear from public, review and consider adoption #2 Consent Agenda pg 17 Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a.Claims and Payroll b.City of Warden Interim Police Chief Interlocal Agreement c.Fire Stand Alone Development Charge Ordinance 3069 (addendum pg 179) Old Business #3 Extraterritorial Agreement Policy Draft pg 25 resented by Brian Baltzell, Public Works Director Summary: Discussion COML Council Packet 6-10-25, Page 1 of 178 June 10, 2025, City Council Meeting Page 2 #4 Post Sleep Center Plan Community Feedback pg 37 Presented by Vivian Ramsey, Interim Community Development Director Summary: Discussion New Business #5 Fire Department Labor Agreement pg 61 Motion Presented by Shannon Springer, Human Resources Director Summary: Council to review and consider approval #6 Motion Award Ops Building 2 Re-Roof Project pg 110 Presented by Brian Baltzell, Public Works Director Summary: Council to review and consider approval Staff Reports - Narcan Regulations – verbal only City Council Member Reports Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting agenda, in advance of posting an agenda, by any of the following methods: majority vote of the Council; Council consensus; any three (3) Council members; the City Manager; a Council Committee; or the Mayor. Information Item -Upcoming Agenda Items pg 175 Executive Session – Potential and Pending Litigation pursuant to RCW 42.30.110(1)(i) Adjournment Future Meetings: City Council Retreat Thursday, June 12, and Regular Council Meeting Tuesday, June 24 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. *Remote Options: #1 MS Teams App or Online Join the meeting now Meeting ID: 251 240 996 116 3 Passcode: CM6Df7fW Or #2 MS Teams by phone (audio only) +1 509-707-9401,,603845360# United States, Moses Lake Or #3 - YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk prior to the start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting and join using one of the Teams options above. COML Council Packet 6-10-25, Page 2 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Rob Karlinsey, City Manager 30839 Vivian Ramsey Community Development 6/10/2025 Presentation Planning Commissioner Appointment City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to appoint Cody Davis to the City of Moses Lake's Planning Commission. PC appointment C Davis.pdf 144.98KB Cody Davis PC app.pdf 243.86KB Cody Davis has submitted an application to be considered for appointment to the Planning Commission. Planning Commission Chair Nathan Nofziger and Senior Planner Nate Pate met with Mr. Davis to discuss his interest in the position. Per MLMC 2.08.740, Mr. Nofzinger and City staff are recommending that Mayor Swartz, with confirmation of the City Council, appoint Cody Davis to serve on the Planning Commission. None Options and Results Mr. Davis will become a member of the Planning Commission. Staff will bring back options for recommended changes. A vacancy will remain on the Planning Commission. COML Council Packet 6-10-25, Page 3 of 178 May 29, 2025 RE: Planning CommissionerAppointment Honorable Mayor Swartz, The City of Moses Lake Planning Commission requests appointment of Cody Davis to the City of Moses Lake Planning Commission. Cody brings to the position as a commissioner: I)A commitment to public service, 2) A passion for improving the built environment of the City of Moses Lake, 3) The perspective of many peers in the next generation, and 4) An understanding ot' many of the particular aspects of redevelopment of multifamily complexes. In summary and consistent with MLMC 2.08.740 and RCW 35.63.020 Commissioners - Manner of appointment. The mayor, with confirmation by the council, is being formally requested to appoint Cody Davis to the Planning Commission. Sincerely, Vivian Ramsey Planning Commission Chair Acting Community Development Director COML Council Packet 6-10-25, Page 4 of 178 Board & Commission Application Name* Phone Number Resident Address* Mailing Address Email Resident Period Non-Resident (Civil Service) (Park Board) Choose the Committee, Board, or Commission you would be eligible and interested in serving on. Cody Davis 2533893005 City Moses lake State / Province / Region Wa Postal / Zip Code 98837 Country Usa Street Address 9561 Goodrich rd se Address Line 2 Unit b (if different) codydavis2022@outlook.com How long have you lived in the city limits? 1 year What is the address of your property or business located in the City? Are you a U.S. Citizen, and a registered voter in Grant County? How long have you lived in the Urban Growth Area? VOLUNTEER CRITERIA Please review the information below for Committee, Board, or Commission in which you are interested in being considered for, as well as the duties that are available on the city's website. All positions serve without compensation. Civil Service Commission Lodging Tax Advisory Committee Municipal Airport Commission Planning Commission Parks, Recreation, and Cultural Services Advisory Board Public Art Committee COML Council Packet 6-10-25, Page 5 of 178 Civil Service Commission consists of three members serving 6-year terms as appointed by the City Manager and meets four times per year or as needed in the Council Chambers. Lodging Tax Advisory Committee consists of five members serving 1-year terms as appointed by the Mayor, confirmed by the Council and meets as needed and at least once per year in the Council Chambers. Municipal Airport Commission consists of five members serving 4-year terms as appointed by the Mayor, confirmed by the Council, and meets once per month in the Council Chambers. Parks, Recreation, and Cultural Services Advisory Board consists of seven members serving 4-year terms as appointed by the Mayor, confirmed by the Council, and meets at least once per month in the Council Chambers. Planning Commission consists of five members serving 6-year terms as appointed by the Mayor, confirmed by the Council, and meets on the Thursday following the 2nd Tuesday of each month at 7:00 p.m. in the Council Chambers. Public Art Committee consists of five members serving 3-year terms as appointed and confirmed by the Parks, Recreation, and Cultural Services Advisory Board, and meets four times per year in the Museum. 1 2 3 Attachments* I understand that if I am selected to serve on a Board or Commission, any misrepresentaon or material omission made by me on this applicaon will be sufficient cause for cancellaon of this applicaon or immediate discharge from the posion, whenever it is discovered. I give the City of Moses Lake the right to contact and obtain informaon from all references, employers, educaon instuons and to otherwise verify the accuracy of the informaon contained in this applicaon. I hereby release from liability the City of Moses Lake and its representaves for seeking, gathering, and using such informaon and all other persons, corporaons or organizaons for furnishing such informaon. The City of Moses Lake does not unlawfully discriminate in selecon of applicants and no queson on this applicaon is used for the purpose of liming or excusing any applicant from consideraon for employment on a basis prohibited by local, state or federal law. Describe specific(s) of required criteria for the board you are applying, ie: name of business, activity affiliations, etc I own and have fixed up a lot of the dilapidated buildings in Moses lake. Including but not limited to college apts, marina apts, imperial motel, and others. Have a vision for the city. MEETING ATTENDANCE Regular attendance of members at each meeting is required in order to be able to conduct buiness. Review these meetings times and only apply for those that fit your schedule. SUPPLEMENTAL QUESTIONS Have you previously served on one of our Boards or Commissions? If yes, please provide details. No Why are you interested in serving on a volunteer board or commission? I’d like to become part of the community growth. Discuss your qualifications relevant to the position for which you are applying. Extensive background in communication, sales, and business dynamics. Resume and additional pages to supplemental questions IMG_2771.jpeg 2.94KB ACKNOWLEDGEMENTS OF INFORMATION COML Council Packet 6-10-25, Page 6 of 178 2000 characters left This applicaon will be kept on file for one year from the date the applicaon is received by the City. At the conclusion of this me, if I have not heard from the City and sll wish to be considered for a posion, it may be necessary to fill out a new applicaon. I understand it is the City’s policy not to refuse a qualified individual with a disability because of that person’s need for a reasonable accommodaon as required by the Americans with Disabilies Act. I represent and warrant that I have read and fully understand the foregoing and seek consideraon and appointment under these condions. Signature Email Comments Save to Repository codydavis2022@outlook.com Form Updated March 29, 2024 COML Council Packet 6-10-25, Page 7 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Rob Karlinsey, City Manager 30087 Brian Baltzell, Public Works Director Public Works 6/10/2025 Public Hearing Six-Year Transportation Improvement Program City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff request that Council adopt the resolution to approve the Six-Year Transportation Improvement Program as presented. 2025-05-09_TIPChangeLog.pdf 572.94KB 2025-05-20_TIPDescriptions.pdf 524.74KB 2025-05-20_TIPSummary.pdf 447.42KB 2025-05-20_6YrTIPMap.pdf 2.97MB COML Council Packet 6-10-25, Page 8 of 178 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The Six-Year Transportation Improvement Plan (TIP) lists planned transportation projects for the remaining year and the next six years. The program may include roadways, bridges, non-motorized facilities, and other capital related transportation projects. The program is based upon desirable projects and projected areas of growth. Adoption of this program does not commit the City of Moses Lake to construct the projects with city funds during the timeline submitted. Projects are subject to the annual budgeting process and approval of Council. The program can be revised due to any number of reasons but only after a public hearing. Section 35.77.010 of the Revised Code of Washington provides that each city shall annually update its Six-Year Transportation Program and file a copy of the adopted program with the Secretary of the Washington State Department of Transportation (WSDOT) by July 1 of each year. The Program is necessary to allow cities and counties to obtain state and federal funding. For a project to obtain funding from the state, it must appear in the agency's current program. Since the state also disburses federal highway funds, this requirement applies to federally funded projects as well. This year, the Engineering and Planning divisions worked to pare down the list to include a more focused group of projects for the next six-year window. The list was also updated to provide estimated funding sources - including local dollars, grants, developer, or other funds. Some of the projects removed from the list will be added to the 20-year transportation element of the comprehensive plan that the Planning division is actively working on. A summary of the changes has been included in the attachments. Staff presented the proposed Six-Year Transportation Improvement Program to the Planning Commission on May 15th, 2025, and received their recommendation to take the plan to Council for adoption. Upon adoption, the TIP annual update will be incorporated as an exhibit to the Capital Facilities Plan that is part of the Comprehensive Plan. Projects listed on the City's TIP are eligible for state and federal funding. Failure to adopt the update will prevent City staff from applying for state and federal grants for the projects identified. Options and Results The City will be in compliance with state law and the projects will be eligible for state and federal funding applications. Staff will bring back options for recommended changes. The City will be out of compliance with state law. COML Council Packet 6-10-25, Page 9 of 178 2026-2031 Transportation Improvement Plan (TIP) Change Log 5/8/2025 Draft for Planning Commission and City Council Below is the summary of changes made to the Six Year Transportation Improvement Plan from the 2024 adopted plan. - Added columns for “City Contribution” and “Grant, Private, and Other Funding” sources; all projects were updated with funding source projections. - Projects moved to city-wide 20-year Comprehensive Plan Transportation Element: o Broadway Revitalization o East Broadway Study o SR17 and Randolph Road Intersection Signalization* o Stratford Road & SR17 Intersection and Interchange Improvements* o Road F Corridor** o North Frontage and Road F NE Intersection Improvement* o Randolph Road and Tyndall Road Intersection Improvement o Lakeside Drive & Penn Ivy Connectivity o Broadway Ave & Ivy Street Connectivity o Additional Lake Crossing – Pedestrian Bridge o I-90/Division St. & Potato Hill Interchange o I-90/Clover Drive & Road K SE Overpass/Interchange Improvements o Montlake Park Trail o I-90/Clover Drive & Road K SE Overpass/Interchange Improvements o I-90 Agricultural Equipment Mobility Study o SB SR 17 Left Turn Revision Study o Broadway & SR-17 Revision Study - Adjusted project date only: o Stratford Road & SR17 Interchange o SR17/Grape Dr Roundabout Gateway Treatment o Yonezawa Blvd East of Hwy 17 and Moses Lake Ave o Division St. And Nelson Road Intersection Control Evaluation o Valley Road and Paxson Road Intersection Control Evaluation o Gateway Treatments* o Local Road Improvements around Exits 174 and 175 in Mae Valley** o Road F Connection*** - Projects removed: o Any projects that were completed and/or added to the scope of other projects. o Wheeler Road Improvements SR17 to Road N NE – removed this project; improvements are proposed as part of the 2025 Chip Seal and Downtown Restriping project. o Active Transportation (Multimodal) on Wide Roads – removed from plan. o Hansen Bridge I-90 Revision Study – removed from plan; City Engineer to discuss options with WSDOT for an alternative exit study. COML Council Packet 6-10-25, Page 10 of 178 o Stratford Road and Maple Drive Intersection Study – removed from plan - New project(s) added: o Pioneer Way Mill and Fill – added project and cost estimates. - Other updates: o Requesting to add to 20-year plan a connection for Nelson Road and Road 2. o Gravel Road Paving Program – renamed to Gravel Road Conversion Program in consideration of BST paving solution prior to full road construction; corrected project type to improvement; increased estimated funds needed due to inflation. o Hamilton Commercial Roadway Improvements – updated project scope to address Hamilton Road only; adjusted project date. o Central Washington Railroad ROW Acquisition S City Limits to N City Limits – adjusted project date; updated primary benefit; updated project type; updated estimated cost. o Designated projects that are not solely city jurisdiction  Key  *Outside city jurisdiction  **Outside city jurisdiction – may require partial city participation  ***Not fully inside UGA – would require Grant County identified project o Projects re-numbered based on edits. In addition to the change log edits above, staff are requesting direction from City Council and City Manager on the desire to proceed with these projects: - SR17/Grape Dr. Roundabout Gateway Treatment - Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue - Gateway Treatments - Big Bend Community College Trail – Segment 1 - Big Bend Community College Trail – Segment 3 - Central Washington Railroad ROW Acquisition S City Limits to N City Limits - Business/Creative District Street Frontage Improvements - EB I-90 Off Ramp Revision Study COML Council Packet 6-10-25, Page 11 of 178 City of Moses Lake 6 Year TIP Project Descriptions Rev. 5.08.2025 1 2026-2031 Transportation Improvement Plan (TIP) Project Descriptions Proposed Projects: 1.01 Annual Gravel Road Paving Program This program includes the evaluation of current city gravel roads for possible paving. Additional annual funding may be required dependent upon identified paving solution and number of roads identified. 1.02 Citywide Pavement Preservation Program This is an annual program to maintain city roadways to reduce deterioration. 1.03 ADA Ramp Reconstruction Misc. Sidewalks This program consists of replacement or repair of ADA ramps identified within our ADA transition plan. This is an annual investment and is often combined with stormwater upgrade projects. 1.04 SR 17/Yonezawa Roundabout Proposed intersection improvement and access break to future Yonezawa Blvd E from SR 17 to Moses Lake Avenue. 1.05 Nelson Road Safe Routes to School & Reconstruction This project includes reconstruction of approximately 1,800 linear feet of East Nelson Road between SR 17 and Hamilton Road and reconstruction of ADA ramps from Skyline Drive to Clover Street. This also includes the addition of curb extensions, rapid flashing beacons, and speed limit reduction within identified school zones. 1.06 Stratford Road & SR 17 Interchange Project includes development and design study to address intersection safety. This project could be combined with other feasibility studies. 1.07 SR 17/Grape Dr Roundabout Gateway Treatment Project consists of addition of traffic calming and visual measures for beautification of gateway entrance to city. 1.08 Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue Extend Moses Lake Avenue to meet proposed future extension of Yonezawa Blvd east of SR 17 to serve school and any future development; project will be development driven. 1.09 Division St. and Nelson Road Intersection Control Evaluation & Design Proposed study to evaluate intersection improvements and complete initial design based on findings. The evaluation portion could be combined with other feasibility studies. COML Council Packet 6-10-25, Page 12 of 178 City of Moses Lake 6 Year TIP Project Descriptions Rev. 5.08.2025 2 1.10 Hamilton Commercial Roadway Improvements Proposed reconstruction of Hamilton Road from Burr Avenue to Wheeler Road. 1.11 Gateway Treatments Project consists of proposed welcome signage and beautification of gateway area located at Lakeshore Drive and Broadway Avenue. 1.12 Local Road Improvements Around Exits 174 and 175 in Mae Valley Proposed intersection improvements, widening of Hansen Road North of I-90, adding a center turn lane, including sidewalks/planters on both sides of the road, and bike lanes. Addition of sidewalk and planter areas along north side of Westlake Road to fill in future gaps. 1.13 Road F Connection Proposed connection of Road F NE from W. Thrush Street to Mae Valley Road NE. 1.14 Valley Road and Paxson Road Intersection Control Evaluation Project consists of study and possible design of recommended intersection improvements to improve multimodal safety. 1.15 Pioneer Way Mill and Fill Project consists a mill fill along a 1.8 mile length of Pioneer Way; project is dependent upon grant application award from Federal Highway Administration (applied in April 2025). ATP Identified Projects: 2.01 Big Bend Community College Trail - Segment 1 (2019) This project consists of three separate trail segments. Segment 1 includes the addition of a paved pedestrian/bicycle trail along SR 17 between Big Bend Community College and Patton Boulevard. 2.02 Big Bend Community College Trail - Segment 2 (2019) This project consists of three separate trail segments. Segment 2 includes the addition of a paved pedestrian/bicycle trail along SR 17 between Patton Boulevard and Grape Drive. 2.03 Big Bend Community College Trail - Segment 3 (2019) This project consists of three separate trail segments. Segment 3 includes the addition of a paved pedestrian/bicycle trail along SR 17 between Grape Drive and Stratford Road. 2.04 Central Washington Railroad ROW Acquisition S City Limits to N City Limits The proposed project includes the acquisition of right of way from railroad when operations cease for a future shared use path. COML Council Packet 6-10-25, Page 13 of 178 City of Moses Lake 6 Year TIP Project Descriptions Rev. 5.08.2025 3 Future Projects: 3.01 3rd Ave. Reconstruction Dogwood St. to Pioneer Way Identified future project to widen sidewalks and implement a road diet from Dogwood St. to Pioneer Way, which would extend the "downtown feel" creating a cohesive downtown commercial district. 3.02 EB I-90 Off Ramp Revision Study Project consists of study and possible design of recommended improvements to improve traffic queuing for the eastbound I-90 Off Ramp at I-90 exit 176. **Project will require coordination with WSDOT.** COML Council Packet 6-10-25, Page 14 of 178 2026-2031 Transportation Impovement Plan (TIP) ID Est. Proj. Yr. Project Title Primary Benefit Total Length (Mi.)Project Type Status Estimated Total Cost City Contribution Grant, Private and Other Funding 1.01 Annual Gravel Road Conversion Program Local Improvement Ongoing 1,000,000$ 1,000,000$ -$ 1.02 Annual Citywide Pavement Preservation Program Local Maintenance Ongoing 1,500,000$ 1,500,000$ -$ 1.03 Annual ADA Ramp Reconstruction Misc. Sidewalks Local Improvement Ongoing 200,000$ 200,000$ -$ 1.04 2023-2026 SR 17/Yonezawa Roundabout Regional 0.15 Improvement In Process 5,166,000$ 806,000$ 4,360,000$ 1.05 2023-2026 Nelson Road Safe Routes to School & Reconstruction Local 1 Bike/Ped/Impr In Process 3,166,937$ 990,000$ 2,176,937$ 1.06 2023-2026 Stratford Road & SR 17 Interchange Local Study/Design In Process 685,000$ -$ 685,000$ 1.07 2027-2028 SR 17/Grape Dr Roundabout Gateway Treatment Local 0.1 Improvement Carryover 200,000$ TBD TBD 1.08 2027-2031 Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue Local 0.3 Ext/New Road Carryover 5,000,000$ TBD TBD 1.09 2026-2027 Division St. and Nelson Road Intersection Control Evaluation & Design Local Study/Design Carryover 800,000$ TBD TBD 1.10 2026-2028 Hamilton Commercial Roadway Improvements Local 0.26 Improvement Carryover 2,500,000$ 2,500,000$ -$ 1.11 2029-2031 Gateway Treatments*Local Improvement Carryover 750,000$ TBD TBD 1.12 2028-2031 Local Road Improvements around Exits 174 and 175 in Mae Valley**Local 1 Improvement Carryover 25,000,000$ -$ 25,000,000$ 1.13 2031+ Road F Connection***Local 0.25 Ext/New Road Carryover 1,000,000$ 250,000$ 750,000$ 1.14 2025-2026 Valley Road and Paxson Road Intersection Control Evaluation Regional Study/Design New 50,000$ 50,000$ -$ 1.15 2026-2031 Pioneer Way Mill and Fill Local 1.8 Improvement New 2,650,000$ 55,000$ 2,100,000$ 2.01 2027-2031 Big Bend Community College Trail - Segment 1 (2019)Regional 2.26 Bike/Ped Carryover 2,000,000$ TBD TBD 2.02 2026-2027 Big Bend Community College Trail - Segment 2 (2019)Regional 0.95 Bike/Ped In Process 2,000,000$ -$ 2,000,000$ 2.03 2027-2031 Big Bend Community College Trail - Segment 3 (2019)Regional 0.9 Bike/Ped Carryover 1,000,000$ TBD TBD 2.04 2026-2031 Central Washington Railroad ROW Acquisition S City Limits to N City Limits Local 4 Bike/Ped/Impr Carryover 10,000,000$ TBD TBD 3.01 Future Business/Creative District Street Frontage Improvements Local 0.41 Bike/Ped/Impr Carryover 4,000,000$ TBD TBD 3.02 Future EB I-90 Off Ramp Revision Study Regional Study New TBD TBD TBD Totals 68,667,937$ 7,351,000$ 37,071,937$ Legend: TBD - To Be Determined *Outside city jurisdiction **Outside city jurisdiction - may require partial city participation ***Not fully inside UGA - would require Grant County identified project. Rev. 5.8.2025COML Council Packet 6-10-25, Page 15 of 178 MAR K E T HARRIS PILGRIM HANSENSAGE FI G COLO N IALLA R K COMMER C E DIVISIONBROADWAYMARINASR-1 7 BA T T E R Y LEESTRATFORDSHA RON MAPLE PIONEERHILL HERMIT OLIVE LEANNEA JONESPAXSONRANDOLPHSKYLINE NELSON INTERSTATE 90 WE S TOVERSC H N E I R L A FIFTH LEGENDHAMILTONMILWAUKEE BU R R E S S H U N T E R D A T E WHEELERPATTON KITTELSON22NDBAR BAR A CE N T RAL LAKESHOREGRAPEE L D E R B L O C K LAKELANDMONROESEVENTH TERRACE WE S T S H O R E SAND DUNE SRAYIVYA L D E R KINDER PENINSULAH O L L Y B E E C H O WENPENN GIBBY CHERRY DEBONAIR FI R YONEZAWATEXASLOC U S T BUD BING PRICHARD REISNE R THIRD BELLVALLEY IN T E R LAKE BALSAMLAGUNAASPI DOOLITTL E COOLIDGEROAD LINDUSTRIAL LORIN G TYNDA L L WANAPU M DOGWOODARLENE CITATIONCLOVERROAD 7 M A I ERSROAD N1.04 2.01 2.02 2.03 3.01 1.06 1.051.09 1.08 1.10 1.15 2.04 3.02 1.031.02 1.12 1.07 1.11 1.13 1.14 1.01 0 ½1 1½2¼ Miles ± TIP Projects1.01 Annual Gravel Road Paving Program (Not Mapped)1.02 Citywide Pavement Preservation Program (Not Mapped)1.03 ADA Ramp Reconstruction Misc. Sidewalks (Not Mapped)1.04 SR 17/Yonezawa Roundabout1.05 Nelson Road Safe Routes to School & Reconstruction 1.06 Stratford Road & SR 17 Interchange 1.07 SR 17/Grape Dr Roundabout Gateway Treatment 1.08 Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue 1.09 Division St. and Nelson Road Intersection Traffic Study1.10 Hamilton Commercial Roadway Improvements1.11 Gateway Treatments1.12 Local Road Improvements around Exits 174 and 175 in Mae Valley1.13 Road F Corridor1.14 Valley Road & Paxson Road Intersection Control Evaluation1.15 Pioneer Way Mill and Fill 2.01 Big Bend Community College Trail - Segment 1 (2019) 2.02 Big Bend Community College Trail - Segment 2 (2019) 2.03 Big Bend Community College Trail - Segment 3 (2019) 2.04 Central Washington Railroad ROW Acquisition S City Limits to N City Limits3.01 3rd Ave. Reconstruction Dogwood St. to Pioneer Way3.02 EB I-90 Off Ramp Revision Study CITY OF MOSES LAKE SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM YEAR 2026-2031 Legend TIP Status Ongoing In Process Carryover New COML Council Packet 6-10-25, Page 16 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Rob Karlinsey, City Manager 30879 Madeline Prentice, Finance Director Finance 6/10/2025 Consent Agenda Disbursement Report since May 28, 2025 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 2,157,851.54$2,157,851.54$0.00$ Staff recommends City Council approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: N/A Checks: 170244 – 170538 - $1,411,852.05 Payroll Checks: 05-23-2025 PR #66726-66782 - $20,242.98 Electronic Payments: 05-23-2025 Direct Deposit - $725,756.51 Vouchers - 06.10.2025.pdf 121.44KB COML Council Packet 6-10-25, Page 17 of 178 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collection. COML Council Packet 6-10-25, Page 18 of 178 TOTALS BY FUND: FUND NO FUND NAME Est. Fund Bal. @ 05/27/2025 AMOUNT Est. Fund Bal. @ 06/10/2025 001 GENERAL FUND 11,399,495 184,849.41 11,214,646 102 TOURISM 2,241,844 - 2,241,844 103 GRANTS AND DONATIONS 1,295,012 6,978.74 1,288,033 105 ARPA 2,700,717 - 2,700,717 110 HOMELESS SERVICES 690,326 38,847.29 651,479 111 OPIOID ABATEMENT 286,111 - 286,111 112 PUBLIC ARTS PROGRAM 94,057 - 94,057 114 PATHS/TRAILS 180,284 - 180,284 116 STREET 1,275,606 104,097.75 1,171,508 119 STREET REPR/RECON 5,888,244 7,707.84 5,880,536 170 TRANSPORTATION BENEFIT DISTRICT 2,221,526 - 2,221,526 282 LOCAL BORROWING 1,690,252 - 1,690,252 286 REFUNDING GO BONDS 2015 184,680 - 184,680 314 PARK & RECREATION IMPROVEMENTS 385,351 - 385,351 315 PARK MITIGATION CAPITAL PROJECTS -134,723 - -134,723 320 FIRE MITIGATION FUND 1,111,087 - 1,111,087 322 WATER REMEDIATION 81,641 15,526.75 66,114 393 STORMWATER CONSTRUCTION 56,667 411 WATER 7,313,442 52,888.44 7,260,554 412 WASTEWATER 3,367,486 334,281.46 3,033,205 450 2011 BOND FUND 10,304 - 10,304 452 2004 BOND FUND 5,732 - 5,732 471 WATER RIGHTS 2,164,688 - 2,164,688 477 WATER CONSTRUCTION 5,039,050 2,577.10 5,036,473 478 WASTEWATER CONSTRUCTION 613,327 - 613,327 485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196 487 2015 GO BONDS REDEMPTION 9,487 - 9,487 490 SANITATION 3,049,649 413,823.43 2,635,826 493 STORM WATER 575,057 7,391.47 567,666 495 AIRPORT 73,145 - 73,145 498 AMBULANCE 1,516,248 18,559.64 1,497,688 501 UNEMPLOYMENT COMPENSATION INSURANCE 229,941 - 229,941 503 SELF-INSURANCE 640,505 - 640,505 517 CENTRAL SERVICES 1,396,808 48,688.27 1,348,120 519 EQUIPMENT RENTAL 3,698,834 77,685.69 3,621,148 528 BUILDING MAINTENANCE 1,389,051 103,896.69 1,285,154 611 FIRE PENSION 634,424 1,482.37 632,942 623 DEPOSIT 1,960,503 (7,430.29) 1,967,933 631 STATE 11,359 - 11,359 TOTAL 65,310,749$ 1,411,852.05$ 63,955,563$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date-06/10/2025 COML Council Packet 6-10-25, Page 19 of 178 Check Name Check Amount Check Date Invoice Description 170244 Lakeside Disposal, Inc 335,907.50 05/23/2025 April 2025 Haul Contract Payment 170245 Leigh Ramsey 16.00 05/23/2025 Hotel Parking Reimbursement 170246 Schneider Homes Inc.49,225.53 05/23/2025 Latecomer Agreement Phase 3 170247 Schneider Homes Inc.48,215.98 05/23/2025 Latecomer Agreement Phase 2 170248 CHRISTOPHER BROWN 212.51 05/23/2025 Refund Utility Overpayment 170249 RYAN & SYDNEY RICHINS 129.48 05/23/2025 Refund Utility Overpayment 170250 2M Company Inc 887.07 05/27/2025 Irrigation Supplies 170251 AAA Readymix Inc 635.82 05/27/2025 Concrete Delivery: Beaumont Dr. 170252 Abc Hydraulics 1,475.91 05/27/2025 Mill Assembly/Fire Hose 170253 Ag Supply Ace Hardware 119.31 05/27/2025 Pool Supplies 170254 Amazon Capital Services, Inc.729.20 05/27/2025 Supplies 170255 Anatek Labs, Inc.1,905.00 05/27/2025 Sample Testing 170256 Anatek Labs, Inc. -Yakima 195.00 05/27/2025 Sample Testing 170257 Arrow Construction Supply, LLC 3,417.75 05/27/2025 Hot Mastic Applicator Buggy 170258 Aspect Consulting 15,526.75 05/27/2025 On Call Water Supply Support 170259 Basin Propane LLC 67.65 05/27/2025 Propane 170260 Basin Septic Services Inc 2,799.31 05/27/2025 Septic Services 170261 Berntsen International Inc 7,707.84 05/27/2025 Complete Streets Wayfinding Tib 170262 Bound Tree Medical LLC 1,222.08 05/27/2025 Medical Supplies 170263 Bud Clary Ford LLC 65,935.54 05/27/2025 Equipment/Supplies 170264 Bud Clary Toyota Chevrolet 151.82 05/27/2025 Control 170265 Cascade Natural Gas Corp 787.63 05/27/2025 Natural Gas Service 170266 Central Machinery Sales Inc 827.66 05/27/2025 Parts/Supplies 170267 Centurylink 86.38 05/27/2025 Telephone Services 170268 City-County Communications & Marketing Association 400.00 05/27/2025 Individual Membership - Lynne Lynch 170269 Coaxsher, Inc.468.62 05/27/2025 Uniform 170270 Columbia Basin Water Works Inc 7,187.95 05/27/2025 Large Meter Testing 170271 Columbia Bearing Bdi 124.90 05/27/2025 Bearing Set 170272 Confluence Health 696.00 05/27/2025 Employee Testing 170273 Consolidated Electrical Distributors Inc 310.35 05/27/2025 Signal Pole Plates 170274 Copiers Northwest Inc 306.42 05/27/2025 Equipment Contract Fees 170275 Databar Inc 4,770.89 05/27/2025 2024 Water Quality Report 170276 Dell Marketing 6,978.74 05/27/2025 Police Laptops And Docking Stations 170277 DFC Company 4,017.64 05/27/2025 Sheeting 170278 Dobbs Peterbilt- Moses Lake 663.35 05/27/2025 Parts/Supplies 170279 EMS Connect, LLC 346.50 05/27/2025 Training Membership 170280 ESO Solutions Inc 533.52 05/27/2025 Fax Machine Software 170281 Evergreen StormH2O 7,365.96 05/27/2025 Stormwater Comp Plan & Rate Study 170282 Faber Industrial Supply 1,291.36 05/27/2025 Torque Wrench Calibration 170283 Fastenal Company 108.87 05/27/2025 Supplies 170284 Ferguson Enterprises Inc #3007 125.12 05/27/2025 Parts/ Supplies 170285 Fire Mountain Farms Inc 314,173.83 05/27/2025 Biosolids Removal Project Gc2025-248. 170286 Genuine Parts Company, Inc.1,379.20 05/27/2025 Control Arms 170287 GMP Consultants 8,563.75 05/27/2025 Interim Fire Admin 170288 Grainger Parts Operations 2,277.25 05/27/2025 Parts/Supplies City of Moses Lake Checks Issued with Summary Description For June 10th, 2025 Council Meeting COML Council Packet 6-10-25, Page 20 of 178 170289 Grant Co Solid Waste 73,939.96 05/27/2025 Landfill Dumping Fees 170290 Grant County Fairgrounds 300.00 05/27/2025 Facility Rental - Council Workshop 170291 Haglund's Trophies, LLC 27.45 05/27/2025 Name Plates/ Wall Mounts 170292 Home Depot Pro (Supplyworks)3,545.91 05/27/2025 Floor Finish 170293 Hopesource 36,178.77 05/27/2025 Sleep Center Pro Services - April '25 170294 IAFF #1258/Disab Ins 2,671.74 05/27/2025 2511 -Iaff Disability Fire 170295 IAFF Local 1258 6,960.00 05/27/2025 2510 - Union Dues - Fire 170296 Ibs Inc 1,080.80 05/27/2025 Misc. Parts 170297 Inland Body & Paint 4,470.58 05/27/2025 Repair Eq # 057 170298 Jims Lock Service LLC 154.17 05/27/2025 Key Blanks 170299 Katherine Kenison, PS 26,188.00 05/27/2025 City Atty Services - April 2025 170300 Kundel Direct, Inc.30,417.33 05/27/2025 Equipment Supplies 170301 Lad Irrigation Company Inc 555.19 05/27/2025 Irrigation Supplies 170302 Life -Assist, Inc.3,145.82 05/27/2025 Medical Supplies 170303 McKinstry Essention, LLC 98,330.85 05/27/2025 Museum Solar Lighting Project 170304 Med Tech Resource Inc 114.33 05/27/2025 Medical Supplies 170305 Moon Security Services Inc 459.25 05/27/2025 Security Services 170306 Moses Lake Steel Supply 731.47 05/27/2025 Parts/ Supplies 170307 National Safety, Inc 157.33 05/27/2025 Mounting Bracket 170308 Norco Enterprises Inc 2,668.18 05/27/2025 Medical Supplies 170309 North 40 Outfitters 381.75 05/27/2025 Parts/ Supplies 170310 Northstar Chemical Inc 6,689.45 05/27/2025 Sodium Hypochlorite 170311 NYS Child Support Prosessing Center 184.61 05/27/2025 Child Support 170312 Office of Financial Recovery 530.00 05/27/2025 2510 - Garnishment 170313 Oreilly Auto Parts 484.97 05/27/2025 Equipment Supplies 170314 Out There Monthly LLC 700.00 05/27/2025 Ltac Advertising 170315 Outdoor Power & Repair 22.49 05/27/2025 Element/Spark Plug 170316 Oxarc Inc 1,444.37 05/27/2025 Co2 Bulk 170317 Pasco Tire Factory, INC 2,035.87 05/27/2025 Credit Memo: Inv 7016594 170318 Pitney Bowes Inc 1,343.84 05/27/2025 Postage Machine Lease 170319 Planet Turf 1,172.89 05/27/2025 Field Chalk 170320 Platt Electric 588.00 05/27/2025 Parts/ Supplies 170321 Pud Of Grant County 97,996.25 05/27/2025 Electrical Services 170322 Racom Corporation 91.53 05/27/2025 Li-Ion Battery 2400 170323 RH2 Engineering Inc.2,577.10 05/27/2025 On-Call Electrical Engineering Services 170324 Safety Kleen Corp 826.79 05/27/2025 Waste Services 170325 SCL Fence and Supply, LLC 20.12 05/27/2025 Alder Street Bridge Repair 170326 SHI International, Inc 47,038.01 05/27/2025 Microsoft Renew 170327 Shirtbuilders Inc 5,113.98 05/27/2025 Lifeguard Shirts 170328 Spokane Television, Inc.637.50 05/27/2025 Ltac Advertising 170329 Summit Law Group 2,722.20 05/27/2025 Hr Pro Services 170330 SWARCO McCain Inc.331.89 05/27/2025 Led Gel 12" Balls 170331 Target Solutions Learning 2,853.58 05/27/2025 Fire And Ems Scheduling Software 170332 Teleflex LLC 550.00 05/27/2025 Medical Supplies 170333 Titan Machinery, Inc.107.40 05/27/2025 Spray Truck Parts 170334 Trusteed Plans Service Corp 2,730.00 05/27/2025 2511 - Tpsc Disability Police 170335 Tyler Technologies, Inc.14,800.00 05/27/2025 Erp Implementation Services 170336 Ups Freight 161.69 05/27/2025 Shipping & Service Charges 170337 UPS Store 2469 1,503.81 05/27/2025 Ltac Advertising 170338 Usa Blue Book 307.68 05/27/2025 Splice Kit 170339 WA St Council Of FF Emp Ben 4,800.00 05/27/2025 2511 - Fire Medical Exp Reimb PlanCOML Council Packet 6-10-25, Page 21 of 178 170340 Waste Mgt Recycle America Inc 4,196.85 05/27/2025 Commingle Loads 170341 Weinstein Beverage Company 570.89 05/27/2025 Parks Supplies 170342 Wilbur Ellis Company 1,279.75 05/27/2025 Park Herbicide 170343 William Scotsman, Inc 2,668.52 05/27/2025 Office Rental @ Sleep Center 170344 Womer & Associates, Inc.660.00 05/27/2025 Permit Fir2025-0009 170345 Ziggys 144.19 05/27/2025 Pool Maintenance 170346 Basin Refrigeration & Heat Inc 2,602.16 05/28/2025 Fire Admin Project- Retainage Release 170347 Farmers Electric 2,546.65 05/28/2025 Sand Dunes Blower- Retainage Release 170348 Jacqueline MacNiel 112.06 05/28/2025 Overpayment Made In Error 170349 James Fisk 1,011.90 05/28/2025 Overpayment Made In Error 170350 Junaita Carlson 478.88 05/28/2025 Overpayment Made In Error 170351 Mitzie Strader 100.00 05/28/2025 Overpayment Made In Error 170352 Raymond Sharp 436.21 05/28/2025 Overpayment Made In Error 170353 Sandra Chaffe 100.00 05/28/2025 Overpayment Made In Error 170354 Thomas Madewell 50.00 05/28/2025 Overpayment Made In Error 170355 WA L&I Explosives 50.00 05/28/2025 License Fee For Training- Taylor 170356 Yonatan Mengist 241.78 05/28/2025 2025 Boot Reimbursement 170357 Janelle Sword 892.31 05/31/2025 Leoff Retiree Pension May 2025 170358 Luther Stowers 590.06 05/31/2025 Leoff Retiree Pension May 2025 1,411,852.05$ COML Council Packet 6-10-25, Page 22 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Rob Karlinsey, City Manager 30863 Dave Sands, Police Chief Police 6/10/2025 Consent Agenda City of Warden Interim Police Chief Interlocal Agreement City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council authorize the City Manager to execute an Interlocal Agreement (ILA) with the City of Warden to provide Interim Police Chief services. The City of Warden has requested assistance from the Moses Lake Police Department to temporarily fill an interim Police Chief position. Their current chief retires on June 13. If approved, the Moses Lake Police Department will assign a patrol sergeant to take the position for up to three weeks starting on June 16. The City of Warden will pay the salary of the sergeant during the assignment, making this cost neutral for Moses Lake. Based on the timing of the assignment, we are asking that the City Manager be authorized to sign the ILA when it is ready rather than bringing it back to Council. This will be cost neutral to the City of Moses Lake. Options and Results Authorize the City Manager to execute the ILA. Staff will bring back options for recommended changes. We will not provide interim Police Chief services.COML Council Packet 6-10-25, Page 23 of 178 COML Council Packet 6-10-25, Page 24 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Rob Karlinsey, City Manager 30846 Brian Baltzell, Public Works Director Public Works 6/10/2025 Old Business UGA Extra Territorial Agreement (ETA) Policy Revision City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff are providing the revised proposed Extra Territorial Agreement (ETA) Policy for review and further discussion. No motion/action requested at this time. 2025-05-30_RedlinedETAPolicyDraft.pdf 841.64KB Staff presented a draft Extra Territorial Agreement (ETA) policy for development in the urban growth area at the April 15th council workshop with options for ERU allocation. A revised version was presented to Council at the May 20th Special Meeting. Feedback received from both council and community members has been incorporated into the revision presented with this agenda bill. A summary of the edits is outlined below: - Removed double reference to service on page 4 - On page 8, clarified language around providing summaries on classification 0, 1, and 2 requests to the City Manager instead of Council since Step 4 of the process allows for City Manager approval and allocation of ERUs to those requests - On pages 8, 9, and 10 added language to clarify that development agreements may be required for any allocation of more than 1 ERU This revision of the policy is being presented for further discussion and feedback. Staff would like to bring the policy back to Council for formal adoption no later than the July 8, 2025, meeting. None at this time. COML Council Packet 6-10-25, Page 25 of 178 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Options and Results N/A N/A N/A COML Council Packet 6-10-25, Page 26 of 178 ETA Policy Effective ##.##.2025 Page | 1 of X Extra Territorial Agreement (ETA) Policy City Council Ordinance ##### / Resolution #### Effective ##.##.2025 COML Council Packet 6-10-25, Page 27 of 178 ETA Policy Effective ##.##.2025 Page | 2 of X Contents Preamble ....................................................................................................................................................... 3 Principles and Requirements for Providing Water and Wastewater Utilities in the Urban Growth Area ... 3 Water ........................................................................................................................................................ 3 Wastewater ............................................................................................................................................... 4 Annual Deadlines .......................................................................................................................................... 5 ETA Application and Evaluation .................................................................................................................... 6 Definitions ................................................................................................................................................... 10 COML Council Packet 6-10-25, Page 28 of 178 ETA Policy Effective ##.##.2025 Page | 3 of X Preamble The City of Moses Lake is the primary purveyor of water and wastewater services within the city limits and within its water service area which includes the city’s Urban Growth Area (UGA). The City’s first responsibility is to its existing ratepayers and customers within the city limits. The City must ensure that existing water and wastewater infrastructure is adequately maintained and that system capacity for its existing residents and businesses is ensured for the long term. The city does not hold itself out as the sole water purveyor in the UGA and recognizes that other water purveyors provide water service within the UGA. The Growth Management Act encourages growth within city limits and urban growth areas. The City also encourages growth within the City and the UGA to increase the local housing inventory and allow for more primary industry employers. Allowing for more housing units to be built is essential in preventing housing unaffordability and keeping pace with the growing population. Encouraging and facilitating primary industry lifts and diversifies Moses Lake’s economy, brings in family-wage jobs, and provides economic mobility for our residents. Principles and Requirements for Providing Water and Wastewater Utilities in the Urban Growth Area To assist with housing and job growth, the City can choose to provide water and wastewater utilities to new development in the UGA, either through annexation or what is known as extra territorial utility extension agreements or ETAs. ETAs are contracts through which the City can choose to provide water and/or wastewater utilities in the UGA without concurrent annexation and subject to additional conditions of service. Water The City recognizes the region’s limitations on and value of potable water. While the City continues to improve its system capacity through water conservation efforts and the acquisition of new water sources, providing water for new housing and business development in the UGA must be done carefully and according to the following primary principles and requirements: 1. The city water system has sufficient capacity to serve the added development without causing negative service impacts or disruption to existing customers both within the city limits and in the UGA. 2. The City will provide potable water only. ETAs and new connections in the UGA will not allow the use of City water for irrigation. Therefore, before the City will provide potable COML Council Packet 6-10-25, Page 29 of 178 ETA Policy Effective ##.##.2025 Page | 4 of X water for new development in the UGA, the developer must adequately demonstrate in writing and to the City’s satisfaction that they can acquire water for irrigation from a reliable source. As a condition of the service agreement, the City will acquire the legal authority to access and inspect the receiving property throughout the term of the service contract to ensure irrigation is not connected to the City’s potable distribution system. Violation of this condition shall be enforced pursuant to City ordinance and shall include the City’s right to terminate water service upon discovery of an unauthorized connection or a property owner’s refusal to permit City inspection, in addition to fines and injunctive relief. 3. The City will charge the necessary application fees, system development charges, connection fees, capacity reservation fees, and rates to recover its long-term costs for providing water service in the UGA. Developer will pay for the installation of the necessary infrastructure to reach their development and provide service – this may include, but is not limited to, main lines, lateral lines, service lines, storage, system upgrades/upsizing, and all associated service connections. Infrastructure requirements are dependent upon the development proposed and may be onsite or offsite– City staff will identify the needed improvements based on plans submitted for review. Failure to supply sufficient plans may result in a delay in determination of required improvements. City may, at its sole discretion, conduct a rate study to adequately determine the cost of providing water in the UGA at the sole cost of the developer. 4. Property owner shall agree to grant the City power of attorney on its behalf to sign an annexation petition for the UGA properties being served, should annexation be considered in the future. 5. Limited Connection Window – as part of the application for service, the property owner must pay any required fees, rates, and costs as established by the City including a non- refundable capacity reservation fee, execute an ETA, and comply with the terms of the ETA which shall establish a deadline for connection to the City potable water system for the allocated and reserved Equivalent Residential Units (ERUs). Failure to meet that deadline will result in termination of the ETA and capacity reservation and any letter(s)/certificate(s) of water availability will be rescinded. All fees paid by property owner are non-refundable. Wastewater 1. The wastewater system must have sufficient capacity to serve the added development without causing service negative service impacts or disruption to existing customers both within the city limits and in the UGA. 2. The City will charge the necessary system development charges, connection fees, and rates to recover its costs for providing wastewater service in the UGA. Developer will pay for the installation of the necessary infrastructure to reach their development and provide service – this may include, but is not limited to, mains lines, lateral lines, lift stations, service lines, system upgrades/upsizing, and all associated service connections. COML Council Packet 6-10-25, Page 30 of 178 ETA Policy Effective ##.##.2025 Page | 5 of X Infrastructure requirements are dependent upon the development proposed and may be onsite or offsite – City staff will identify the needed improvements based on plans submitted for review. Failure to supply sufficient plans may result in a delay in determination of requirement improvements. City may, at its sole discretion, conduct a rate study to adequately determine the cost of providing wastewater service in the UGA at the sole cost of the developer. 3. Property owner shall agree to grant the City power of attorney on its behalf to sign an annexation petition for the UGA properties being served, should annexation be considered in the future. 4. Limited Connection Window – as part of the application for service, the property owner must pay any required fees, rates, and costs as established by the City including a non- refundable capacity reservation fee, execute an ETA, and comply with the terms of the ETA which shall establish a deadline for connection to the City wastewater system for the allocated and reserved ERUs. Failure to meet that deadline will result in termination of the ETA and capacity reservation and any letter(s)/certificate(s) of wastewater availability will be rescinded. All fees paid by the property owner are non-refundable. Annual Deadlines Annual Deadline Action/Item Due September 15 System models are updated and available ERUs are provided to City Council; ERU capacity will be provided by zone with a projection for the next 5 years. Any vested development in the permitting pipeline will also be provided and subtracted from available capacity.1 November 1 Semiannual application deadline #1: ETA applications for consideration of allocation in December of same year. First City Council Meeting in December (but no later than December 15) Staff will bring forward to Council all applications for approval/denial January of the Following Year Construction Management will execute ETA with property owner(s) for approved applications. Community Development will begin Developer Agreement negotiations (if applicable) May 1st of the Following Year Semiannual application deadline #2: ETA applications for consideration in June of current year. Number of ERUs available 1 Identifying vested ERUS for permits in the pipeline for previous two years will take additional staff time to compile as historically the water availability letters/certificates were not required for all permits. COML Council Packet 6-10-25, Page 31 of 178 ETA Policy Effective ##.##.2025 Page | 6 of X will be calculated using the previous September’s original allocation less any allocations for development within city limits or the UGA since that date. In the UGA the permitting authority is Grant County – not the City of Moses Lake – making it more difficult to monitor and ensure fees are paid prior to construction beginning. As such, staff recommend that ETA applications require payment of all associated fees (i.e. connection charges, system development charges, capacity reservation fees, etc.) as outlined in the policy at the time of ETA application. Additionally, staff support City Manager approval authority for any ETA application that is accompanied by a Grant County Health District public health emergency hookup request and proposed connection is within 660 feet of an existing main line. For any connection that requires extension of infrastructure to provide service, that cost is the sole responsibility of the applicant. ETA Application and Evaluation ERU allocation relies on the City of Moses Lake utility system models. The system models utilize the data from our installed infrastructure to estimate and evaluate the effects of new development(s). The estimates do not guarantee fire flow or available source and cannot be construed as a guarantee. Our model will require annual, ongoing, maintenance as new sources are brought online, new infrastructure is installed, and environmental conditions fluctuate to ensure ERU allocation in the UGA does not put the City at risk of service disruption to existing customers both inside the city limits and the UGA. Annually, staff will provide City Council with the projected system capacity for five years, by zone (factoring in connected zones). Available zone capacity will be reduced by vested development in the permitting pipeline.2 The City shall only allow UGA potable water connections, as such, UGA allocations will be based on an average daily demand of 200 gpd. UGA development will be required to bring an alternative irrigation source for any non-potable use. If/when more sources or capacity become available, the City, through its modeling, will recalculate annual allowed new connections in the UGA. 2 Identifying vested ERUS for permits in the pipeline for previous two years will take additional staff time to compile as historically the water availability letters/certificates were not required for all permits. COML Council Packet 6-10-25, Page 32 of 178 ETA Policy Effective ##.##.2025 Page | 7 of X Step 1 – Application: The applicant formally makes a request for City water and/or wastewater for specified parcels outside of the corporate limits by a letter from the property owner(s) to the Public Works Director. The letter shall include a narrative and conceptual site plan that describes the numbers of residential units to be served, commercial uses to be served, or industrial process volumes and fire flows to be served. The applicant shall include all materials as defined in Resolution #3717 or applicable city ordinance. Step 2 – Evaluation: Staff reviews the formal requests and classifies them based on the criteria below: CLASSIFICATION DESCRIPTION CLASS 0 IN/ABUTTING CITY LIMITS The parcel(s) are contiguous (touching/abutting) to existing corporate limits of the City. Water and/or wastewater mains have already been extended to the area and tapping into the main by a lateral is all that is required for connection. These requests for water and wastewater will require annexation as part of service. Irrigation by means other than City potable water is preferred. No ETA to be issued. Applications accompanied by a Grant County Health District public health emergency hookup request may have an ETA executed while the property owner works through the process of annexation. CLASS 1 PUBLIC HEALTH The parcel(s) are not contiguous to existing corporate limits of the City. However, the application is accompanied by a state or local agency public health emergency hookup request. Water and/or wastewater mains have already been extended to the area and tapping into the main by a lateral is all that is required for connection. Irrigation by means other than City potable water is required. Residential Lot Example: An existing home in the UGA has water from a well and a septic system. The existing septic system fails, and the Department of Health declares it a public health emergency and refers them to the City to connect. There is an existing main along the frontage of the property and the resident can tap into the main for their service line. CLASS 2 SHORT EXTENSION The parcel(s) are not contiguous to existing corporate limits of the City. However, the parcel(s) have a short, developer provided, water extension, sewer extension, and/or reservoir placement, with extensions of 0-660FT (1/8 mile) to connection point, with no pressure or fire flow capacity issues. Consideration shall be given if parcels are touching or abutting other parcels that are contiguous to existing corporate limits but not yet annexed and developer can secure commitment by those parcel(s) to annex to the City, thereby rendering this a Class 0 application. Irrigation by means other than City potable water is required. COML Council Packet 6-10-25, Page 33 of 178 ETA Policy Effective ##.##.2025 Page | 8 of X Residential Lot Example: New house in UGA has City water main on their frontage street and they are requesting water service. An existing home with a failing septic system, has sewer main on their frontage street and they are requesting sewer service. Property owner/developer will be required to complete main extension to their property and install service line at their sole cost. Applications for utility connection within the UGA, that cannot be classified as outlined above, will be evaluated and presented to City Council for consideration as detailed in Step 3B (below). Step 3A – Classified Request Staff Processing: If the request for connection can be classified as 0, 1, or 2 as outlined above, staff shall contact the applicant and request they complete the application process by furnishing any required documents not already provided. This may include, but is not limited to, materials as defined in Resolution #3717 and any applicable ordinance, Extra Territorial Agreement Form, and this ETA Policy. Staff will review the application and prepare a Staff Report which includes a narrative analysis, proposed conditions of approval, and staff recommendation to for the City ManagerCouncil. The ETA application will be presented to Council for action/consideration. Step 3B – Non-classified Request Staff Processing: For applications that do not meet the classification criteria to be considered a class 0, 1, or 2 application, staff will review the application based on Principles and Requirements for Providing Water and Wastewater Utilities in the Urban Growth Area previously identified in the policy, addressing system capacity concerns (if any), fees required, and questions/concerns/comments pertaining to the specific application. A summary report is created to be provided to Council with the application for consideration of ERU allocation – which includes narrative analysis, proposed conditions of approval, and staff recommended action. Any requests for more than 1 ERU may be required to complete a Development Agreement addressing the required improvements, phasing/timing, deadlines, etc., or have similar language included in their ETA. Step 4 – Council Action / ERU Allocation: Council reviews the Staff Report and associated application materials for approval consideration of the Extra Territorial Agreement presented. Priority ERU allocation will be given to applications classified as 0, 1, and 2, in that order and will be approved or denied by the City Manager. COML Council Packet 6-10-25, Page 34 of 178 ETA Policy Effective ##.##.2025 Page | 9 of X For requests that do not meet those classifications, City Council will determine ERU allocation by reviewing the staff summary report and will consider reasonable criteria such as:  Distance from the City limits,  Distance from existing water/sewer infrastructure,  Impact on City services and road network,  Percentage of available capacity to be used by the development,  Council’s determined need for certain types of development to meet the needs of the City. For example, Council may give higher priority for a proposed development that includes primary industry that diversifies the City’s employment. As another example, the City Council may place a higher priority on housing types that are needed to keep pace with job and population growth.  Consistency with the City’s Comprehensive Plan, Water System Plan, Sewer System Plan, and other relevant long term planning documents.  Capacity by zone or connected zones – considers pressure and source dependency between zones  Known or projected new development within zones (will require Community Development to supply data regularly) Step 5A – ETA Not Processed: If the City Council denies the application, staff will inform the applicant of the denial and take no further action. Step 5B – ETA Finalization: With Council approval, the applicant shall pay any outstanding fees and staff will prepare the ETA forms, along with any conditions of approval, for the City Manager and property owner(s) signatures. Required Development Agreements must be negotiated and executed prior to/in conjunction with signing the ETA. The ETA will then be recorded with Grant County and the corresponding covenant will run with the land in perpetuity unless otherwise lawfully terminated. Applicant must return the signed ETA to Construction Management within 45 days of the date of Council ETA approval. Failure to return by the deadline will result in loss of allocated ERUs unless the applicant has obtained Council approval for an extension. ETA Inaction and Returns: The terms of the ETA must be met, through service connection and/or meter installation, within 2 years of recording or it terminates pursuant to Resolution #3717. The terminated ETA shall be returned to the landowner and the City will record a release of the covenant. The ERUs will become eligible for use on other developments in the current year within city limits or the following year for UGA allocation. COML Council Packet 6-10-25, Page 35 of 178 ETA Policy Effective ##.##.2025 Page | 10 of X Definitions Application Number – a number assigned by the City’s portal system. This identifier allows for applications to be referenced without providing full developer/development name. Development – any proposed plat, subdivision, binding site plan, or building permit request for single family residential, multifamily, commercial, or industrial uses. Development Agreement – a voluntary contract between a local jurisdiction and a person who owns or controls property, detailing the obligations of both parties and specifying the standards and conditions that will govern development of the property; although the agreements are voluntary, once made they are binding on the parties and their successors. Equivalent Residential Units (ERU) – one ERU represents the amount of water used by one single-family residence for a specific water system. The demand of other customer classes can be expressed in terms of ERUs by dividing the demand of each of the other customer classes by the demand represented by one ERU. ERUs in the UGA are considered to have an average daily demand of 200 gallons per day (gpd) since City water shall only be supplied for potable use. Lateral – branch line extended off main line to serve more than one single-family residence. Potable Water – water that is safe for consumption and meets state and federal standards; can come from surface or ground sources and is treated for various contaminants. Property Owner – means the property owner(s) and its authorized legal representative(s). Service Connection – service connections create a potential for service and do not necessarily result in immediate meter installation; service connections are typically one per single family residence or multifamily unit. Supply – water that is delivered to a water system by one or more supply facilities that may consist of supply stations, booster bump stations, and wells. Storage – water that is “stored” in a reservoir to supplement the supply facilities of a system and provides water supply for emergency conditions. COML Council Packet 6-10-25, Page 36 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Rob Karlinsey, City Manager 31110 Vivian Ramsey, Interim Comm Dev Director Community Development 6/10/2025 Old Business Post Sleep Center Plan Community Feedback City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Provide input for staff to revise and prepare final draft for adoption. A.harris notes.docx 14.38KB D.sands notes.docx 13.92KB Lmurillo table notes.docx 16.22KB M.Torrey table notes.docx 16.33KB R.Karlinsey notes.docx 15KB S.Dunn notes.docx 16.55KB S.Greer notes.docx 16.11KB T.jewell notes.docx 18.23KB H.Merrit table notes.docx 17.67KB Town hall Notes- summarized.docx 33.61KB COML Council Packet 6-10-25, Page 37 of 178 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: This topic returns to Council for discussion based on public input gathered at the June 3, 2025, Town Hall, which was hosted as part of the ongoing Sleep Center closure process. The event was attended by over 100 residents, stakeholders, and service providers, filling both the Council Chambers and the adjacent conference room. Legislative History: April 18, 2025 – Council requested development of a formal phased closure plan. May 13, 2025 – Draft plan for Sleep Center closure presented to Council. June 3, 2025 – Town Hall hosted to collect community feedback on the draft plan. The City of Moses Lake has implemented a structured outreach and engagement process to guide the Drafted Post Sleep Center plan. The draft plan emphasizes public safety, ordinance enforcement, and responsible governance while clearly distinguishing unlawful behavior. Major components include revisions to public camping ordinances, enhanced signage and park enforcement, encampment cleanup procedures, and staff readiness across Police, Fire, Parks, and Code Enforcement. The plan also includes a public awareness campaign, improved resource guides for the community and First responders, and partnerships with recovery- focused organizations. Community feedback from the Town Hall reflected recurring themes such as the need for wrap-around services, stronger coordination among service providers, concern over enforcement clarity, and a call for increased community and volunteer involvement. Attached for Council’s review is each of the table notes collected during the June 3rd Town Hall, along with a high-level summary for each discussion group, including the most frequently asked questions and key feedback shared by participants. Staff are not requesting final action at this time. Instead, Council is asked to provide direction on whether the public feedback presented should inform changes to the draft plan. The final plan, along with any related ordinances, will be brought forward for adoption on June 24, 2025. There are no immediate fiscal actions requested. Options and Results Provide input for staff to revise and prepare final draft for adoption. Staff will bring back options for recommended changes. Staff will proceed with the current draft for consideration without modification. COML Council Packet 6-10-25, Page 38 of 178 June 3, 2025 Town Hall Meeting Participants : Dustin Swartz, mike mckee, wendy brown, joseph, donna, jim perez, Doug morgan Where are they (homeless) going to go. Where do we expect them to go? Better way connect people to services. What will the other expenses be adding more police, fire etc.. What are options that we can put into action to help get help to everyone. Mike Mckee- Detox and want to go. Find them a bed ( 3-day program) then a program 28 – 48 day facility , then to housing. That helps them back to society. Relocate people so they don’t fall back into the old habits. Help the ones that want to get home but cant afford it. Doug Morgan- farm, green house.- Help educate, teach the skills to grow food and work and live as a community. Have it placed outside of town, remove the temptation to be downtown and in trouble. Downtown, police need to enforce the people that at just loitering One year programs are much more successful. Teen challenge offers a lot of help not just drug and alcohol addiction. Repurpose the sheds One entity that can bring in all the different services. Help to get help where it is needed. Are the recording fees still used to help facilitate the need. COML Council Packet 6-10-25, Page 39 of 178 Table 3: Members: Yvonne Skaug, David Hunt, Dan Delano (Spokesperson), Solomon Ulyanchuk, Paula Gonzales, Rebekah Littlefield, Councilmember Mark Fancher, Joseph Vela Discussion: Free Form! -#4 Concern we have not done enough to educate…ie Oxford Houses. Does the community know what we have in Moses Lake? There should be a focus beyond websites that may not be available to those that are homeless, outreach. -How do we close the sleep center and then complain that the homeless are in the parks/public places. Conversation about a 24-hour sleep center…..add in resources. Concerned about the burden put on the MLPD, stretch them thin. -How can we serve the people that want help…plan should have more focus on that rather than perhaps enforcement. (Coronado California model) COML Council Packet 6-10-25, Page 40 of 178 Town Hall Jeremy davis Meagan diamond Brianna pain Judith hunger Joseph Moriarty Richard dall Steven smallwood Moved from montana- homeless for 5 years, sheltered last 1.5 years. Currenty disabled, bad work history, bad credit, when moved here they were homeless and accessed services through housing authority- advocating for availability of programs- kicked out of shelter aftermath, stability accomplished gets pulled out, fall back into homelessness. Closing requires other supports. Childhood trauma- services accessed by parents, success due to wrap around services. Not enough timeframe for stability. Recovering addict- left montana to change patterns. Moved from seattle, struggling with issues but all are people. Community mobilization aspect- hard time gathering programs to come together, no representation of faith based orgs, where are the churches? Lives on base- light of Larson, asking them to partake. Better awareness of services available. Regular citizens want to help- but often get brought with negativity or hostility. Closure, understandable, but the issue is not at the sleep center, issues are outside of sleep center. Punishment to those following the rules as now being penalized. Decision for not reapplying for funds as a choice. Lots of gaps- preventative services. Nothing afterhours other than first responders, hospital, police. Youth afterawards programs. Lots of programs on west side- takes time and progress. How to move forward- teach others to give back. People want to volunteer but no idea where to go. Is there a list of where to go? Does moses lake have an app? 100 percent compassion for homelessness- son homeless. Lived other side of the experience. Follow mike rowe- care portal. This portal finds folks help- shelter, housing authority, advocate for subsidize housing. This app is nationwide- reach out to folks to get help, access services. Support joseph in hands on work. This app would be opportunity for COML Council Packet 6-10-25, Page 41 of 178 community. Mothers in need, beds and bunkbeds, providing this help. Maybe city staff can look into this portal for ml locality. Gives citizens an opportunity to help, donate, etc. Jeremy will send over info. Addiction- can be a cause of homelessness. Cheaper to do drugs than buy food. Experienced individuals- sleep center since 2020, enough time for resources to show up to center, not enough servicing the problem. Staff sitting inoffices instead of meeting people where they are at. Outrageous number of $700k to fund sleep center, no bus running afterhours. Woman out there who are vulnerable, can you put a price on human life? We are suppose to take care of our community no matter the trauma disability and hard time getting services where people are instead of going to their offices. Sleep center closure- no restrooms afterhours, disease everywhere, bad outcomes. City is leader, if they are gonna shut it down, better management, services- what does that mean? 1 check away from homelessness, young kids, youth, out homeless, 20’s out on their own, leaving trauma homes, barely making enough money on disability, not enough after rent, 500-900 for motel, only 967 to fund needs. Dialysis is hard enough, can barely do anything because of health concerns. Our duty to protect community members Lack of opportunities during the day- past hours of accepting clients, get treated unfairly. While they are trying to help external facility. Security does babysitting job, dressed up in security outfit, showed up. No food, no hot lunch, not the same opportunities if steven can help he will. Sleep center is not good, idiotic idea. Steven ran encampment with 15 people, security issues, good job with regulating encampment. Exhausted from day. Disgusted with outcomes, came to previous meeting and he agrees that business owners need to engage more with homeless. Someone pulled out gun on homeless because they were walking past business, why are you pulling out gun? Because of dumpster diving? Homeless, yes, issues, yes, How can the community that wants to help get connected to helping out? A few young people thinking they should have kids to get additional help financially. When serve moses lake closed doors, lack of service. July 1st to open back up Engagement with 3 folks in unoused community- need resoueces but no drivers license. Recognize for frearer need of advocacy. Where to start? Central location for community center- come then back COML Council Packet 6-10-25, Page 42 of 178 Sleep Center Town Hall Notes Don Meyers, theresa adkinson, fran grant, dusty jahns, art brown, Alicia west, Ordinance Revision: -Camping Ordinance to be revised to limit camping in private property -Where should people go if they don’t have anywhere to go? Motorhomes in public ROW, currently not allowed. -What happens after the sleep center is closed and people don’t have anywhere to go? Parks, Business Alcoves? Non-Profits will hopefully help. -Sheds are terrible in the wintertime but completely full in the summertime. -Rules are stringent regarding closing times and that may be a hinderance to people wanting to use it. -What can we do to support to help other programs who can help? -How is the City of Moses Lake not in the “business” of homelessness? -Are there programs available for people who want help? Churches and non profits are helpful. Could funds that were not allocated to the sleep center be redirected? -Recording fees – where can that money go? -Hopesource will continue to run the enhanced shelter. -City dumpsters throughout the city to help facilitate clean up but will they work? -Funding is the cause of the sleep center closure, the city could apply for additional grants but the council decided not to continue the grant applications. Community members would like to see the closure but have questions regarding where the people will go after the closure. -Do we want to see the unhoused in the county? -Campfires and bonfires along the shorelines and vacant parcels, need a more stringent burn ban. -Porta Potties – human waste needs to be thought of. -Point in Time Count- Can we offer more care coordinators and additional information to the unhoused. COML Council Packet 6-10-25, Page 43 of 178 -Concerned about turning the unhoused over to the county due to personnel issues. “tail wagging the dog” -Take the hand up language out, it gives the wrong impression. -Helping One person at a time doesn’t solve the problem but if you can help one it’s a positive. -The plan is looking at the problem from the wrong direction. -Wanting to close the sleep center isn’t personal its about the standards that other community members have to be held to. Would moving them to another city be helpful to the unhoused because of the additional programs? COML Council Packet 6-10-25, Page 44 of 178 Summary: The town hall discussed the planned revision to the camping ordinance, aiming to limit camping on private property. A major concern was where unhoused individuals would go after the sleep center closes, with options like parks, business alcoves, and potential assistance from non-profits. Motorhomes in the public right-of-way remain prohibited. The sleep center's strict rules, including its closing times, may deter usage, raising questions about how to support alternative programs. Churches and nonprofits play a vital role in assisting those seeking help. There were discussions about redirecting unused sleep center funds, including recording fees, to other initiatives. HopeSource will continue managing the enhanced shelter. City dumpsters have been introduced to aid cleanup efforts, though effectiveness remains uncertain. The sleep center closure is driven by funding challenges, with the council opting not to pursue additional grants. While some community members support the closure, concerns persist about where unhoused individuals will go. The question arose: do we want to see them relocated to the county? Would more recovery navigators be helpful? Fire safety was highlighted, with stricter regulations suggested for campfires and bonfires along shorelines and vacant parcels. Addressing human waste disposal, including the need for porta-potties, was also discussed. Participants wondered if expanding care coordinators during the Point-in-Time count could improve outreach. Concerns about handing responsibility for the unhoused to the county surfaced, particularly regarding personnel issues. There was a debate over removing "hand up" language, which some felt conveyed the wrong impression. While helping one person at a time is seen as positive, it does not address systemic issues. The discussion suggested the plan might be approaching the problem incorrectly, with some advocating for relocating the unhoused to other cities where more programs are available. COML Council Packet 6-10-25, Page 45 of 178 June 3, 2025 Town Hall Meeting Notetaker: Rob Karlinsey Spokesperson: Sarah Kate duvall, Janine, Heather, Eli, Sarah, Austin, 3 other participants Resource Guide: Columbia Basin Herald has a resource guide. You have to pay to be in the Herald’s resource guide. Other agencies have resource guides. Would like to see a resource guide that includes agencies without having to pay to participate. Unhoused need a place to stay. There will not be a place for the unhoused to go in Moses Lake. Resource guides won’t solve this issue. Most businesses in downtown are closed by 6 pm, so wondering why people don’t feel safe in the downtown. Those staying at the sleep center tend to be from Moses Lake. Closing the sleep center does not solve the problem. The problem will continue to grow. There isn’t a plan in place to deal with where the unhoused are going to go. If expectation is for other agencies to provide the services, then the City needs to make it more inviting for these agencies to be here. What will be the cost of the city’s work in the plan—more increased costs to the city’s budget, such as parks. Need to include this as a consideration in the plan. Those who become homeless—where are they supposed to go now? This is a large part of our homeless population. There is help from some outreach programs to help with housing. Advance is an example. Is there help for mentally ill people? Help to get them stabilized. Scenario: Someone who comes back clean but is homeless and stays in a park. Are they going to be arrested? COML Council Packet 6-10-25, Page 46 of 178 Pair social workers with police officers. MSW social worker who works for the gov’t makes $75k per year. The compassion part needs to be part of this. These are our neighbors and our family. Sitting on the sidewalk—could be problematic. Library – fear at the library is perception. Other places – just the perception. Question: What will happen with the Narcan machine at the Sleep Center? COML Council Packet 6-10-25, Page 47 of 178 Town Hall Notes: June 2, 2025 Names: Karen Pletting John Pletting Ann Ebel Robin Fode Paul Nowlin Karl Meier Victor Lombardi Stefanie Dunn What’s Strong: • Creation of safety for citizens and businesses with regulations to keep public spaces safe. • A lot of thought and consideration was put into this draft outline. What’s Missing: • Outlined draft regulations discuss where homeless folks will be unable to go moving forward, so where can they go? • Is detox center an option for Moses Lake? City investment in public house systems. What Could Be Improved: • For established central & eastern WA detox centers, is there a way to improve the time it takes to place/move someone there? Connecting to private organizations; can City offer financial assistance for these transfers/services? • If homeless folks are willing/want to improve themselves, their life, etc., services can work, but what about folks who do not want to improve? • Regulations might foster animosity between homeless population and police force. Help train police force to recognize mental health, drug issues, etc. • Creative ways to foster community outreach with homeless population. Possible collaboration with private services (task force?) COML Council Packet 6-10-25, Page 48 of 178 TOWN HALL MEETING SLEEP CENTER CLOSURE 06/03/2025 Attendees: Brianna, Elena, Antonio, Maria, Cody, Debbie, Peggy 1. Ordinance Revisions: No issues with any of the revisions, from a business perspective. Burn Ban: all in favor with the burn ban. Questioned what will determine how long someone can sit, lay on sidewalks time limit on how long a person can stay before it’s called in. 2. Public Property Rules & Signage: Public understanding not giving money to panhandler rather funds be donated to provide food resources. Police emphasis patrols: Maria asked what the patrols would entail, they could be trespassed. Suggest adding more bike patrols in parks for safety. 3. All agree. Keep in mind City cannot clean up unless the property owner gives permission. 4. Public Awareness Campaign: Focus on giving money to an organization to help address the issues. Supporting where people go after treatment. Provide a different approach to providing resources. 5. Community Mobilization- Have all service providers gather to have a “one stop shop” 6. Resource Guide: Providing first responders with resources. Collaborating with other jurisdictions, for information on services they provide. COML Council Packet 6-10-25, Page 49 of 178 Town Hall Meeting June 3rd, 2025 Group 4 David Paul Jose Gary Dave Lynn Ole A. Ordinance Revisions Lynn: Sleep center only operates at night. No place to go during the day. This ordinance only alleviates the daytime? Ole: So are tent camps going to be all over the city. Gary: Services need to be provided during the day. Lynn: Assist with Columbia Basin – relationship is very important. Jose: Works for Oxford House. Strike when the iron is hot. Bridging the gap. Having good wrap around services available. Need for an outreach to inspire and help. Nowhere to go. Building connections. Gary: Subjects will go to the sleep center since they no people there. Have a place to come at nighttime and have a place for outreach and a place to go. Paul: Inquire if subjects have something to do at the sleep center. Gary: Reach around service when the subjects come to the sleep center. Jose: As a recovery coach, come and meet them where they are at and asking how to support that day. Paul: Inquiring if there are any volunteers or help. COML Council Packet 6-10-25, Page 50 of 178 Jose: As outreach, on his personal time assist with providing food and dog food. Ask what is going on, offer anything to open up and break the ice. The problem is not going to go away. Paul: Inquiring if parents are out there with kids. Lynn: Types of wrap around services. Jose: Listing off recovery coaches, Renew, Advanced Recovery Coaching variety of services with synergy. Understanding all the agencies and services offered and staying within the lanes. Gary: Wrap around services, the State provides mental health services, however not at night. Need is during nighttime. Jose: Recovery coach on-site at the center. Gary: How to take Silos down? How to navigate into another lane and merging services. Assistance with each other and sharing information of services. David: Senior Center feeds the homeless daily. Jose: Recovery coach for 7 months. Each day providing services. States at times subjects are not ready, will not work if subjects are not ready. It is extremely important to build connections. Formerly homeless have experience. Relatable to the subjects. Working on the front lines with people who are serious with recovery. Oxford is not a detox facility. It is a facility for people who want to transition to getting a home. Doug: Pastor Grace Harvest Church on a daily and weekly basis interacting with the homeless and on Sunday mornings especially in the winter. Doug constantly removes drug paraphernalia, feces, needles, people trying to live on the property, and come into the church agitated. The church allows subjects to come during Thanksgiving and provide food. Mental health funding is crucial. People are overwhelmed. Volunteers that meet the right time frames. All is complex. Points – funding, volunteers, working towards solutions with ideas. Dealing with people on meth and Fentanyl in the heat of the moment you can’t help them you are dealing with someone not in the right frame of mind. Dave: Are we doing them a favor by feeding and offering money. Doug: People are human. Provide them with food, feed them. The idea that people overwhelmingly assisting they have experienced that people need to be genuinely want the help. Dave: Have previously assisted the homeless. COML Council Packet 6-10-25, Page 51 of 178 David: When are we helping and when are we enabling. Doug: Volunteer and take a week at YD and stay over the night with the homeless population. If you had the opportunity to come out of this and find housing and a permanent situation? People responded it would stress them out due to monthly bills. Gary: Mental health population, drug population, and others who like living in the situation. Giving cash does not help will be used in wrong area. Population states, “leave me alone.” Jose: Experience with subjects who enjoy living there. Dave: Don’t want to live in other people’s litter box Jose: If arrested they will go back to the streets. Dave: In a society we don’t have to live and be conducive to their lifestyle. Jose: If had not gone to prison – would be dead right now. We need to get people there. Dave: It doesn’t work. Gary: If you want to live that way, clean up after yourself. Bothersome. Walk 30’ to dumpster. Subjects don’t take care of themselves. Dave: In jail, there should be no idle hands, you will be doing something. Paul: Private citizen ML, see someone on the corner, if you take a homeless person home they will come back and damage your home. Jose: You can’t help them if they are not ready. Have a heart to help, but they may not be ready. Met people who went straight from the streets to transitional housing. Strike when the iron is hot. Need recovery services in the jail. Dave: Don’t have addt’l 50 people to assist with the problem. Gary: State gives out money to assist, working family trust account, take the money give it to the city and give it to the (CETA)? monies, to hire people and only hire homeless people to rake leaves or something. Dave: L&I David: Quoting scripture. Thessalonians. COML Council Packet 6-10-25, Page 52 of 178 COML Council Packet 6-10-25, Page 53 of 178 Post Sleep Center Plan Town Hall – Table 7 Table attendees Heidi Merritt – Note taker Randy Bailey Matt -Spokesperson Megan Tiffany Council Member: Judy Matt Samantha Paul Lynn Joel Key Issues & Challenges • Lynn: They attempted to use her church basement as a shelter but faced financial and staffing obstacles due to city regulations. • A need was raised for a central address or location where unsheltered individuals can receive communication about job opportunities and placements. • Tacoma’s community coalition was cited as an example; Moses Lake needs a similar coalition of NGOs to manage and support efforts for the unsheltered. • Matt: That Grant County has struggled to find a leader for this initiative. The potential involvement of Serve Moses Lake is in question. • Tiffany: Stressed that the community needs to contribute funding, not just complaints. • Success hinges on coordinated efforts. There’s a call for City partnership in organizing and coordinating the community response. • Judy: A full breakdown of operating costs will be provided at the next council meeting. Proposed Solutions • Randy: Suggested repurposing the old Samaritan hospital building, which already has necessary infrastructure like rooms and showers. Long-term Vision • Emphasis on “wrap-around” services (e.g., mental health, addiction, employment support) as seen in other cities—offered only if individuals are willing to participate. • A key question: How will success be measured, and within what time frame? Question: Bailey: Questioned the City's expectations—where should the unsheltered go? Warned that some individuals may not survive without shelter. Incarceration is not a viable solution. COML Council Packet 6-10-25, Page 54 of 178 Moses Lake Town Hall – Direct Notes Summary by Table Table High-Level Summary Most Asked Questions Critical Feedback Participants A. Harris Table Participants at this table expressed strong concern over where unhoused individuals will go following the closure of the Sleep Center. The conversation emphasized the need for better connections to detox, recovery, and transitional housing programs, with examples like Teen Challenge and structured one-year recovery pathways. “Where are they (the homeless) going to go?” “Where do we expect them to go?” “What are the other expenses—like police, fire, etc.—associated with this plan?” “Are the recording fees still used to help facilitate the need?” Creating a centralized service entity to streamline access to support. Developing offsite farm-based programs to build skills and remove individuals from high-risk areas. Repurposing shed structures for alternative shelter use. Enhancing police enforcement of loitering in downtown areas. Clarifying the use of recording fees to support homelessness response efforts. 7 D. Sands Table Participants at this table emphasized gaps in public education about available services, like Oxford Houses, and called for stronger outreach strategies—particularly those that go beyond digital access, which may not reach the unhoused population. There was frustration about the inconsistency of closing the Sleep Center while criticizing individuals for being in public spaces. The group discussed the potential value of a 24-hour shelter “Does the community even know what resources we already have?” “How do we justify closing the Sleep Center and then complain about the unhoused being in public spaces?” “How can we better serve those who want help?” Lack of public education and outreach: Contradiction in closing the Sleep Center Overreliance on enforcement and strain on law enforcement: 7 COML Council Packet 6-10-25, Page 55 of 178 model with added resources and raised concerns about overburdening the Moses Lake Police Department (MLPD) if enforcement becomes the primary focus. The group advocated shifting the plan’s emphasis from enforcement to solutions for those actively seeking help, referencing models like Coronado, California. H. Merritt Table This group focused on the need for coordinated, community-led solutions following the closure of the Sleep Center. Participants highlighted the difficulty of launching local shelter efforts due to city regulations and a lack of financial or staffing support. They advocated for the creation of a coalition of service providers, modeled after other cities like Tacoma, to manage a unified response for the unhoused. The group emphasized the importance of wraparound services—such as mental health care, addiction recovery, and employment support—but noted that participation must be voluntary. There was also support for repurposing existing infrastructure (like the old Samaritan hospital) for shelter and services. Where should the unsheltered go?” “How will success be measured, and over what time frame?” City regulations are barriers to grassroots solutions Lack of leadership and coordination Insufficient city investment Concerns over the consequences of closure 9 L. Murillo Table This discussion group included individuals with direct lived experience of homelessness, highlighting a deep understanding of systemic gaps and barriers in Moses Lake. Participants voiced that the Sleep Center closure is not the root “How can people who want to help get connected to helping out?” “Does Moses Lake have an app or central way to share services?” Services are not meeting people where they are Closure of the Sleep Center seen as short-sighted 8 COML Council Packet 6-10-25, Page 56 of 178 problem, but rather the lack of coordinated services, community connection, and preventative support. The group stressed the importance of wraparound services, community mobilization, and access to help outside of traditional office hours. There was a strong desire for volunteer coordination, faith-based involvement, and possibly using technology (like the Mike Rowe Care Portal app) to better connect those in need with available resources. “What does better management and services really mean after closure?” Disconnection between city leadership and community Lack of 24/7 support services and transportation Prejudice and safety concerns M. Torrey Table This table focused on concerns about what happens to the unhoused population after the Sleep Center closes, particularly as ordinances are updated to restrict camping on private property. There was general agreement that nonprofits and churches are key to helping those who want support, but participants questioned whether the city is doing enough to prepare for the closure's impact. Participants discussed alternative strategies like deploying city dumpsters for cleanup, redirecting unspent funds from the Sleep Center, and enhancing Point-in-Time outreach. They also raised fire safety, sanitation, and enforcement concerns, calling for stricter regulations and better care coordination. There was a broader philosophical debate over the city’s role, language used in policy (“hand up”), and whether the plan is truly “Where should people go if they don’t have anywhere to go?” “How is the City of Moses Lake not in the ‘business’ of homelessness?” “Could unused Sleep Center funds or recording fees be redirected to other programs?” “Do we want to push the unhoused population into the county?” “Is the plan approaching the issue from the wrong direction?” The plan lacks a long-term, systemic vision Concern over outsourcing responsibility to the county Strict rules at the Sleep Center reduced its effectiveness Use of “hand up” language was seen as condescending Helping individuals is good—but not enough: 8 COML Council Packet 6-10-25, Page 57 of 178 addressing root causes or just moving people out of sight. R. Karlinsey Table This group emphasized that closing the Sleep Center without a solid alternative plan will only worsen the situation in Moses Lake. Participants noted that many of the people using the center are local, not transient, and raised concerns that existing resource guides are pay-to-play, limiting access to accurate and inclusive service listings. There was a call for the city to create a more welcoming environment for service providers, and to factor in the rising costs of cleanup, enforcement, and parks maintenance into future planning. Suggestions included pairing social workers with police, emphasizing compassion in enforcement, and considering the public perception of safety—especially downtown and at the library. “Where will the unhoused go now?” “If other agencies are expected to provide services, how is the City supporting or attracting them?” “What happens if someone is clean but still homeless—are they just arrested?” “What will happen with the Narcan machine at the Sleep Center?” No real plan post-closure Resource guides are inaccessible or incomplete Shifting responsibility without support Perception vs. reality of public safety 9 S. Dunn Table This group acknowledged that the draft plan contains thoughtful efforts to protect public safety and create structure for community expectations. Participants appreciated the attention to regulation but emphasized that missing pieces—especially around service access and placements—could undermine the plan’s impact. “Where can people go if they can’t stay in public spaces?” “Is a detox center an option for Moses Lake?” “Can the City support costs of placement or services through partnerships with private providers?” Lack of placement or recovery pathways in the plan Potential for increased tension with police Unaddressed population segments 7 COML Council Packet 6-10-25, Page 58 of 178 There was interest in whether detox and transitional programs could be better utilized in Moses Lake or whether financial support could be provided to assist with placements in neighboring cities. Participants raised concerns that without clear alternatives for those who cannot or will not follow new rules, enforcement may increase tension and deepen the divide between the homeless population and law enforcement. Need for community-based collaboration S. Greer Table This group focused on the practical application of ordinance revisions and the importance of clarity in enforcement and public education. Participants supported the proposed changes from a business standpoint and expressed favor for a citywide burn ban. They emphasized a need for clearer communication on how long someone can remain in public spaces before enforcement occurs. The discussion also highlighted the need for better public awareness campaigns, especially around redirecting donations from panhandlers to service organizations, and the creation of a centralized, coordinated "one-stop shop" for services. Bike patrols and enhanced safety in parks were suggested, as well as improving resource access for first responders. “What determines how long someone can sit or lie on sidewalks before it becomes a violation?” “What exactly will police emphasis patrols involve?” Unclear enforcement timelines and policies Need for stronger interagency coordination and resource sharing Gaps in outreach and community mobilization COML Council Packet 6-10-25, Page 59 of 178 T. Jewell Table This group had a diverse and in-depth discussion centered on the need for daytime services, wraparound support, and building trust with the unhoused population. Participants acknowledged that many individuals using the Sleep Center have no other place to go during the day, and that simply enforcing ordinances without service alternatives creates a cycle of displacement. Several attendees spoke from personal and professional experience, including recovery coaches and pastors, highlighting that recovery is possible but only if individuals are ready and supported consistently. The conversation revealed both empathy and tension—some believed strongly in community support, while others questioned when help becomes enabling. There was agreement on the importance of mental health funding, volunteer engagement, and eliminating service silos to better align city, state, and nonprofit efforts. “What happens during the day when the Sleep Center is closed?” “How do we build better outreach and engagement when people aren’t ready for help?” “Are we helping or enabling?” Daytime services are missing or inaccessible Disconnect between enforcement and support Overloaded and under-resourced systems Perceived lack of accountability and personal responsibility 7 COML Council Packet 6-10-25, Page 60 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Rob Karlinsey, City Manager 30784 Shannon Springer, HR Director Human Resources 6/10/2025 New Business 2025 - 2027 IAFF Local 1258 CBA City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 177,371.00$177,371.00$0.00$ Recommend execution of the 1/1/25 - 12/31/27 Collective Bargaining Agreement (CBA) with Moses Lake Fire Fighters IAFF Local 1258. City _IAFF TA'd Version 25_27 CBA.docx 172.61KB COML Council Packet 6-10-25, Page 61 of 178 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Key provisions of the CBA include: Agreement was reached on a 2.8% COLA for 2025. In the out years of 2026 and 2027, wages will increase by the June - June 12-month change in the Consumer Price Index for Urban Wage Earners (CPI-U) West Region. The minimum increase will be 1.5%, and the maximum increase 4%. Other agreement changes: Vacancies filled through Civil Service process will utilize a written and practical scenario testing format. Entry level/lateral probation added text to clarify that successful completion of probationary period is marked at 365 days from date of hire, and completion of all requirements provided in probationary task book to be reviewed by Training Captain, Shift Commander/Battalion Chief, and recommendations made to Fire Chief. Text added to form a standing Safety Committee to consist of up to three (3) representatives from the City and up to three (3) representatives from IAFF Local 1258. Meetings take place at least quarterly with additional meetings by request/scheduled by either party. Recommendations from committee will be sent to City for clarification and appropriate action. Language clarification for State Mobilization that participation is voluntary not required. Also language regarding the timeframes for members to sign up on the mobilization list and how the list will be filled when mobilization is needed. Clarification on when applicants are required to possess valid Candidate Physical Ability Test (CPAT) card. Change from date of hire to date of application deadline. The 2025 approved city budget included a 2.8% COLA for this group. This reflected $163,848 in wages and $13,523 in taxes/benefits for a total budget of $177,371. Options and Results City Council to approve the 2025 - 2027 CBA and authorize the City Manager to sign the agreement. Staff will bring back options for recommended changes. City would notify the union of the decision, the union and city would return to bargaining, potentially leading to further negotiations or arbitration. COML Council Packet 6-10-25, Page 62 of 178 2025-2027 IAFF LOCAL 1258 Collective Bargaining Agreement COML Council Packet 6-10-25, Page 63 of 178 Contents ARTICLE 1- AGREEMENT .................................................................................................................................................................................... 3 ARTICLE 2 - PURPOSE .......................................................................................................................................................................................... 4 ARTICLE 3- BARGAINING UNIT ......................................................................................................................................................................... 5 ARTICLE 4- TERM OF AGREEMENT .................................................................................................................................................................. 6 Article 5—Nondiscrimination ................................................................................................................................................................................... 7 ARTICLE 6 - DEDUCTION OF DUES ................................................................................................................................................................... 8 ARTICLE 7- PERFORMANCE OF WORK ............................................................................................................................................................ 9 ARTICLE 8- Union Security ................................................................................................................................................................................... 10 ARTICLE 9- SAVINGS CLAUSE ......................................................................................................................................................................... 11 ARTICLE 10 - UNION BUSINESS ....................................................................................................................................................................... 12 ARTICLE 11- MANAGEMENT RIGHTS ............................................................................................................................................................. 13 ARTICLE 12- SALARIES ...................................................................................................................................................................................... 14 ARTICLE 13 - INCENTIVE PAY .........................................................................................................................................................................16 ARTICLE 14 - OVERTIME ................................................................................................................................................................................... 18 ARTICLE 15-- SICK LEAVE ................................................................................................................................................................................ 20 ARTICLE 16 - VACATIONS ................................................................................................................................................................................. 21 ARTICLE 17 - HOLIDAY PAY/HOLIDAYS ........................................................................................................................................................ 22 ARTICLE 18 - FUNERAL/BEREAVEMENT LEAVE ......................................................................................................................................... 23 ARTICLE 19- LEAVES AND VACANCIES......................................................................................................................................................... 24 ARTICLE 20- HOURS OF WORK ........................................................................................................................................................................ 25 Article 21—Daily Staffing ...................................................................................................................................................................................... 27 ARTICLE 22- Probation ......................................................................................................................................................................................... 28 ARTICLE 23- SENIORITY .................................................................................................................................................................................... 29 ARTICLE 24- HEALTH AND WELFARE ............................................................................................................................................................ 30 ARTICLE 25- DEFERRED COMPENSATION .................................................................................................................................................... 31 ARTICLE 26 - UNIFORMS ................................................................................................................................................................................... 32 ARTICLE 27- SHIFT TRADES ............................................................................................................................................................................. 33 ARTICLE 28 - ALTERNATE DUTY..................................................................................................................................................................... 34 ARTICLE 29 - MANPOWER SHORTAGE AND TEMPORARY ASSIGNMENTS ............................................................................................ 35 ARTICLE 30 - DISCIPLINE/DISCHARGE (JUST CAUSE) ................................................................................................................................ 36 ARTICLE 31 - PERSONNEL REDUCTION ......................................................................................................................................................... 37 ARTICLE 32 - RECLASSIFICATIONS................................................................................................................................................................. 38 ARTICLE 33 - PARAMEDIC SCHOOL, CERTIFICATION, TRAINING ........................................................................................................... 39 ARTICLE 34- ANNEXATION, MERGER, AND CONSOLIDATION ................................................................................................................. 40 ARTICLE 35 - GRIEVANCE PROCEDURE ......................................................................................................................................................... 41 ARTICLE 36 - LABOR/MANAGEMENT MEETINGS ........................................................................................................................................ 43 ARTICLE 37 - STATE MOBILIZATION .............................................................................................................................................................. 44 ARTICLE 38- SPECIALIZED TECHNICAL TEAMS .......................................................................................................................................... 45 Appendix A ............................................................................................................................................................................................................. 46 COML Council Packet 6-10-25, Page 64 of 178 ARTICLE 1- AGREEMENT 1.01 This agreement is between the City of Moses Lake, hereinafter referred to as the "City", and Local #1258, International Association of Fire Fighters, hereinafter referred to as the "Union" COML Council Packet 6-10-25, Page 65 of 178 ARTICLE 2 - PURPOSE 2.01 Purpose of the City and Union in entering into this agreement is to set forth their complete agreement regarding wages, hours, and working conditions for the employees in the bargaining unit. COML Council Packet 6-10-25, Page 66 of 178 ARTICLE 3- BARGAINING UNIT 3.01 The City recognizes the Union as the exclusive bargaining agent for all full-time employees of the Fire Department, except the Fire Chief, Deputy Chief, and Assistant Fire Chiefs, and clerical support staff. COML Council Packet 6-10-25, Page 67 of 178 ARTICLE 4- TERM OF AGREEMENT 4.01 The terms of this agreement shall be in full force and effect on January 1, 2025 and shall remain in full force and effect through December 31, 2027. 4.02 Either party desiring to amend the agreement for its next term, shall notify the other party in writing. Both parties agree that they will abide by any applicable state laws and regulations governing the commencement of negotiations for a successor to this agreement. COML Council Packet 6-10-25, Page 68 of 178 Article 5—Nondiscrimination 5.01 City agrees not to discriminate against any employee for activity on behalf of, or membership in the Union. 5.02 Union activity shall not interfere with the operation of the department. 5.03 A Union information bulletin board shall be allowed in each station in an area accessible to the membership. 5.04 Wherever words denoting the masculine gender are used within this Agreement, they are intended to apply equally to either gender. 5.05 Neither the City nor the Union will discriminate against any employee because of race, color, creed, national origin, ancestry, sex, age, marital status, the presence of physical or mental disability or any other status protected by state of federal law. COML Council Packet 6-10-25, Page 69 of 178 ARTICLE 6 - DEDUCTION OF DUES 6.01 City will make a deduction for Union dues from the wages of each employee who executes a properly written authorization, and such deduction shall be remitted to the Union. COML Council Packet 6-10-25, Page 70 of 178 ARTICLE 7- PERFORMANCE OF WORK 7.01 Pursuant to RCW 41.56.490, the Union agrees there shall be no strikes, slowdowns, stoppage of work, or any interference with the efficient management of the Fire Department for the duration of this Agreement. 7.02 Nothing in this agreement shall prohibit political activities of individual members, or the Union, as prescribed in RCW 41.06.250. COML Council Packet 6-10-25, Page 71 of 178 ARTICLE 8- Union Security 8.01 The City and the Union agree that it is not a condition of employment to be a member of the Union based on the SCOTUS ruling Janus v. AFSME in 2018. However, in order to preserve solidarity, employee benefits, and job security, the Union encourages all eligible employees to become a Union member and remain a Union member in good standing. The Union believes that Union membership is a means to ensure the acquisition and maintenance of excellent benefits and job security. The City, while having to remain neutral, regarding membership, recognizes the Union as the sole bargaining unit representative relative to wages, hours, and working conditions for all firefighters and officers as enumerated in RCW 41.56. The parties agree that new recruits will be given four (4) hours of Union education in their first week of employment by a designated Union representative in order to receive a more complete explanation of all of the benefits of Union membership. Employees desiring to become, and/or remain, a member of the Union shall advise the City with an “opt-in” letter provided by the Union that authorizes the withholding of regular Union dues. Conversely, those who choose to “opt-out” of Union membership shall advise the City in the same manner. COML Council Packet 6-10-25, Page 72 of 178 ARTICLE 9- SAVINGS CLAUSE 9.01 If any provision of this agreement shall be held by operation of law or by a tribunal of competent jurisdiction or if compliance or enforcement of any provision should be restrained by such tribunal pending a final determination as to its validity, the remainder of this agreement shall not be held invalid and will remain in full force and effect. 9.02 In the event that legislation is enacted or amended affecting the provisions of this contract, the parties agree to meet and amend the contract as necessary to comply with the new law. COML Council Packet 6-10-25, Page 73 of 178 ARTICLE 10 - UNION BUSINESS 10.01 Authorized agents of the Union may, subject to the operating efficiency of the department, have access to the City's establishment during working hours for the purpose of adjusting disputes, investigating working conditions, and ascertaining that the agreement is being adhered to. 10.02 Union officials may investigate and process grievances during working hours without loss of pay. They are to maintain the progress of work, obtain permission of the Chief before leaving their place or station or work to investigate a grievance or handle a complaint or other labor matters. Union officials shall use judgment in deferring action or investigating disputes or complaints when the progress of the work is critical. 10.03 The names of employees selected as Union officials and the names of other Union representatives who may represent an employee shall be certified in writing to the City by the Union. 10.04 A Union official designated by the Union will be allowed to perform Union duties as prescribed in this article during working hours as long as the normal work activity of the department is not interrupted. COML Council Packet 6-10-25, Page 74 of 178 ARTICLE 11- MANAGEMENT RIGHTS 11.01 Except as otherwise expressly and specifically limited by the terms of this agreement, the City retains all its customary and usual rights, decision-making prerogatives, functions, and authority connected with or in any way incidental to its responsibility to manage the affairs of the City. 11.02 By way of illustration, such rights, decision making prerogatives, functions, and authority of the City shall include the following: A. To direct and supervise all operations, functions, and policies of the City for which the members of the bargaining unit are employed. B. To relocate, reorganize, or combine work of divisions, or to eliminate the operation of the department for budgetary or other reasons, except when such changes affect the wages, hours, or working conditions of the employees. C. To determine the need for and implement a reduction or increase in the work force for budgetary or other reasons. D. To implement new, and to revise or eliminate, wholly or in part, old methods, procedures, materials, equipment, facilities, and standards, except when such changes affect the wages, hours, or working conditions of the employees. E. To assign and distribute work. F. To assign shifts. G. To establish the work locations, methods, and processes by which work is to be performed. H. To establish reasonable work rules. I. To discipline, suspend, demote, or discharge an employee as provided within this agreement COML Council Packet 6-10-25, Page 75 of 178 ARTICLE 12- SALARIES 12.01 The City Manager retains the right to hire between the “Entry” and “Top” step under exceptional circumstances, provided the certifications delineated in the step have been attained as outlined below. A six-step system between Recruit (Step 1) and Top (Step 6) will be utilized. Operations staff hired after December 31, 2021, will be required to complete certifications as shown below to move to the next step and will remain in the step for a minimum of one year. Step 1 2 3 4 5 6 Certification Required Fire Academy Probation task book, Wildland FF2, IFSAC or Pro Board FF1, HAZMAT, ICS 100, 200, 700 EVIP, IFSAC Driver/ Operator Aerial Operations IFSAC FF2 Completion of Certifications Prevention division staff hired after December 31, 2021, will be required to complete certifications as shown below to move to the next step and will remain in the step for a minimum of one year. Step 1 2 3 4 5 6 Certification Required Fire Inspector “boot camp” or equivalent course. IFSAC or Pro Board F1, HAZMAT Ops, ICS 100,200, ICC or equivalent Fire Inspector 1 EVIP, public fire educator Fire Inspector 2 IAAI, IFSAC or Pro-Board-Certified Fire Investigation Technician or Certified Fire investigator Completion of Certifications The wages contained on the wage scale attached hereto (Appendix A) shall be in effect for contract year 2025. For contract year 2026, the wages in effect on December 31, 2025 (Appendix A) shall be increased by min. 1.5%-max 4%, reflecting the CPI-U West Region year over year increase (June 2024-June 2025) For contract year 2027, the wages in effect on December 31, 2026 (Appendix A) shall be increased by min. 1.5%-max 4%, reflecting the CPI-U West Region year over year increase (June 2025-June 2026) The top step Firefighter/EMT wage in Appendix A will be the rate that all other classifications will be based upon. All other wage scales will be percentage of the top step Firefighter/EMT. COML Council Packet 6-10-25, Page 76 of 178 A. Battalion Chief will receive an hourly rate of one hundred twenty percent (120%) of top step Firefighter/EMT B. Captain will receive an hourly rate of one hundred fifteen percent (115%) of top step Firefighter/EMT C. Lieutenant will be tested through civil service and act as ‘step-up Captain’ in the event of officer vacancy due to Vacation or Kelly day, or during fireground operations and/or training. D. Fire Inspector will receive an hourly rate of one hundred ten percent (110%) of top step Firefighter/EMT E. Fire Marshal will receive an hourly rate of one hundred twenty percent (120%) of top step Firefighter/EMT F. Medical Services Officer will receive an hourly rate of one hundred twenty percent (120%) of top step Firefighter/EMT G. Firefighter/Paramedic will receive hourly rate consistent with Firefighter/EMT scale with incentive pay as outlined in Article 13- Incentive Pay. 12.02 Employees hired prior to year 2022 and have less than 5 completed years shall start at ninety five percent (95%) of top step Firefighter/EMT and move to hundred percent (100%) top step on January 1, 2023, unless on probation. COML Council Packet 6-10-25, Page 77 of 178 ARTICLE 13 - INCENTIVE PAY 13.01 Employees shall receive classification pay for having classifications that benefit both the city and department outside the employee’s job description. Classifications that both the bargaining unit and the city agree upon for classification pay are listed below:  SCBA Technician (2 members per shift maximum)  EMS Instructor and EMS Evaluator  I.V. Technician  Medical QI (3 members maximum)  IFSAC Evaluator, Senior Evaluator, Test Control Officer  Bilingual (Spanish, Ukrainian, Russian) – Bilingual incentive pay shall be paid to any local member who demonstrates fluency in any of the languages listed. Proof of fluency shall be determined by a test approved by the Civil Service Commission.  Training Committee (1 member per shift)  Specialty team incentive pay will only apply for active team members  Prevention Committee (1 member per shift)  Technical Rescue Team may be paid up to 4% for active team members. 2% for team members and an additional 2% for advanced certifications in any of the following: High/Low angle rescue, Confined Space, Boat/swift water rescue, and Rope Rescue Technician.  Instructor II  Hazmat Team members may be paid up to 4% for active team members. 2% for Hazmat Team member and 2% for Materials Technician. Employees that qualify for classifications listed above shall receive two percent (2%) for each classification per pay period in addition to hourly wage. An employee will receive pay for up to three (3) classifications. An employee must hold at least one certification to qualify for a classification 13.02 Employees who possess and maintain a paramedic certification and operate at such capacity for the City of Moses Lake Fire Department will receive a 12% increase of the top step for firefighter/EMT. 13.03 Employees that have a 2-year college degree in a job-related field shall receive 2% above their individual base hourly rate. Employees that have a 4-year college degree in any field shall receive 4% above their individual base hourly rate. 13.04 The City shall cover cost for two (2) bargaining unit members to attend fire or EMS national conferences each year of the contract. This would exclude union educational classes. Members shall follow the MLFD training request policy. 13.05 SCBA techs shall log a minimum of 2 hours per month of SCBA maintenance. SCBA technicians must maintain currency in the SCBA utilized by the department. COML Council Packet 6-10-25, Page 78 of 178 13.06 Shift Medical Quality Inspector (QI): QI shall serve as assistant to the MSO. QI shall be paramedics, may be appointed from any rank, and serve at the discretion of the Fire Chief. Appointment, performance, and removal of the QI is not subject to grievance procedure or civil service review. However, the performance of firefighter/paramedic duties by the employee serving as a QI on shift shall be considered separate from the medical QI duties and remain subject to civil service rules and regulations. A QI retains his/her civil service classification and shall return to the classification as service as QI is terminated. QI duties shall not interfere with daily duties; regular scheduled training and shall be approved by the shift officer. COML Council Packet 6-10-25, Page 79 of 178 ARTICLE 14 - OVERTIME 14.01 The overtime rate shall be one and a half (1 1/2) times the hourly rate, computed on a forty-nine (49) hour week. 14.02 Overtime compensation shall commence when employees are required to work beyond their normal work hour. Overtime pay due to employees will be computed by rounding to the nearest quarter of an hour worked. Example: zero (0) minutes worked to seven (7) minutes worked, no overtime pay due; eight (8) minutes worked to fifteen (15) minutes worked, fifteen (15) minutes of overtime pay due; sixteen (16) minutes to twenty-two (22) minutes worked, fifteen (15) minutes of overtime pay due; twenty-three (23) minutes to thirty (30) minutes worked, thirty (30) minutes of overtime pay due, etc. 14.03 Any non-computer based (i.e., traditional classroom) training course that is required for re certification in an employee’s current position, as specified in the job description for the position, that is scheduled to be longer than four (4) hours shall be scheduled a minimum of thirty (30) calendar days in advance. Members will then have an opportunity to review the dates the class is offered and sign up accordingly. Members may elect to attend class on off duty days and receive overtime. Members may also choose to attend the class on duty without overtime compensation. If a member elects to attend on a scheduled duty day rather than come in off-duty, overtime call back will be utilized to back fill the member for the duration of the class. If the member is unable to complete course work due to duty-related activities (call volume, etc.), the individual may be required to seek the training elsewhere and at their own expense. 14.04 The rate of pay for off-duty participation in officer's meetings and other mandatory off duty training will be overtime. 14.05 Accumulated overtime may be used as compensatory time off, when requested by the employee and authorized by the Fire Chief, based on equal time off for overtime accrued (time and a half). 14.06 When an employee is called back to work by command or supervisory personnel in response to a fire incident, or other HALF (High Acuity Low Frequency) event, not including routine EMS calls, two (2) hours of overtime will be paid. If an employee is required to work more than (1) hour, overtime will be paid for time computed in 14.02 14.07 If an employee is required to remain on duty for up to (2) hours in a holdover status as defined by department policy/procedure, the overtime rate shall be (2) times the hourly rate. Any hold over past the two (2) hour point would be compensated at the regular overtime rate. 14.08 Compensable hours in excess of one hundred eighty-two (182) hours in each twenty-four (24) day work cycle shall be compensated at the overtime rate set forth in the Fair Labor Standards Act, not to be less than minimum of overtime as stipulated in present agreement. 14.09 For the purpose of definition, the term "command or supervisory personnel" shall be construed to be the Fire Chief, Deputy Chief, Assistant Fire Chiefs, Battalion Chiefs, Captains, Lieutenants or persons acting in that capacity. COML Council Packet 6-10-25, Page 80 of 178 14.10 An overtime callback list shall be maintained by the Fire Chief and/or his designee for each classification of employee, based on total cumulative hours of overtime worked per employee. Each list shall maintain those employees in each classification in order from highest level of department seniority to lowest level of department seniority. In the event coverage is required due to the absence of another employee, as soon as practical, a twenty-four (24) hour shift shall be offered to employees in inverse order of the accumulated overtime list for the classification of employee that caused the overtime (those with the least amount first). Twenty-four (24) hour shifts shall be offered as a whole shift and not broken into two (2) twelve (12) hour shifts unless necessary. If the twenty-four (24) hour shift cannot be filled by a single employee, the shift may be broken into two (2) twelve (12) hour shifts and worked by two (2) separate employees. before anyone would be mandated to work. 14.11 In the event overtime is required, the rotating overtime list will be utilized by the shift officer to fill the vacancy. Group Notifications are not viewed as position callback and should only be utilized in the event of an ‘All Call’ situation, or for non-overtime related group information. 14.12 In the event there is an officer vacancy, officers of the same rank will be called in ascending overtime order (those in least number of accumulated hours first) to fill the position. If that list is exhausted, the next ranking officer list shall be utilized. Officers may only work one rank above their current position. Battalion Chiefs may fill either position if no officer has taken the position call back. COML Council Packet 6-10-25, Page 81 of 178 ARTICLE 15-- SICK LEAVE 15.01 LEOFF II shift members shall receive sick leave at the rate of 11.08 hours per bi-weekly pay period, with a limit of one thousand five hundred and seven (1,507) hours on the total accrual of sick leave. 15.02 LEOFF II non-shift members shall accrue sick leave at the rate of 3.70 hours per pay period. 15.03 Each employee shall receive twenty-four (24) hours bonus vacation time for each full year he/she works without using any sick leave or disability leave. The bonus vacation leave shall be added to the employee's vacation accumulation on each anniversary date of last used sick leave. 15.04 Sick leave taken to attend a pre-arranged doctor's or dentist's appointment with the Fire Chiefs prior approval, for periods not to exceed two (2) hours for local appointments or eight (8) hours for out-of-town appointments, shall not be considered as sick leave taken within the provisions of this article. 15.05 Newly hired employees shall be advanced three (3) shifts sick leave and shall not accrue additional sick leave until the beginning of their seventh (7th) month of employment. 15.06 Newly hired LEOFF Plan II employees and LEOFF II Plan employees separating from the City service must be on pay status for a minimum of twenty-four (24) hours in a pay period to accrue sick leave. 15.07 Members who have completed their initial probationary period with the City will receive a pay out of unused accumulated sick leave as severance pay if they: voluntarily terminate their employment; if they retire; if they lose their employment as a result of a reduction in force; or if they lose their employment due to injury or illness. The maximum amount of sick leave that can be cashed out as severance pay by any member will be four hundred eighty (480) hours. Day shift members will have their sick leave cashed out at the rate of twenty five percent (25%) of their unused accumulated sick leave up to the maximum of four hundred eighty (480) hours. Twenty-four (24) hour shift members will have their sick leave cashed out at the rate of 31 .8% of their unused accumulated sick leave up to the maximum of four hundred eighty (480) hours. 15.08 Shared Sick Leave Pool- Reference employee handbook Article 9.5, with exception that firefighters will be eligible for 480 hours of shared leave in any rolling twelve (12) month period. COML Council Packet 6-10-25, Page 82 of 178 ARTICLE 16 - VACATIONS 16.01 The following vacation allowance is available to all full-time, regular members of the bargaining unit: Twenty-four Hour Shift Personnel Years of Service Hours Per Bi-Weekly Pay Period 0 through 5 years 4.89 hours per pay period - 254.28 hours maximum 6 through 10 years 6.14 hours per pay period - 319.28 hours maximum 11 through 15 years 7.38 hours per pay period - 383.76 hours maximum 16 through 20 years 8.63 hours per pay period - 448.76 hours maximum Over 20 years 9.88 hours per pay period - 513.76 hours maximum Eight Hour Shift Personnel Years of Service Hours Per Bi-Weekly Pay Period 0 through 5 years 3.70 hours per pay period - 192.40 hours maximum 6 through 10 years 4.61 hours per pay period - 239.72 hours maximum 11 through 15 years 5.53 hours per pay period - 287.56 hours maximum 16 through 20 years 6.46 hours per pay period - 335.92 hours maximum Over 20 years 7.38 hours per pay period - 383.76 hours maximum 16.02 The maximum allowable accumulation of vacation will be fifty-two (52) pay periods. 16.03 One hundred percent (100%) of the employee's accumulated vacation hours will be paid upon severance from the City. Employees voluntarily terminating prior to the completion of one (1) year of service shall not receive this benefit. Any employee who fails to give the City two (2) weeks’ notice, in writing, before resignation or service retirement, shall have two hundred and fifty dollars ($250) deducted from his/her final check. 16.04 Any employee may be granted vacation by the Fire Chief, after the employee has completed six (6) months of employment. The leave granted shall not exceed the amount the employee has accumulated. 16.05 Newly hired employees and employees separating from City service must be on pay status for a minimum of twenty-four (24) hours (shift personnel) and for a minimum of eight (8) hours (for non-shift personnel) in a pay period to accrue vacation. 16.06 Each member of the bargaining unit will be given one (1) seniority vacation pick. Once the seniority vacation has been approved, it shall not be canceled or moved except in cases of extreme emergencies. If an employee cancels an approved seniority vacation, the seniority vacation pick will be considered lost for that year. 16.07 Twenty-four (24) hour leave requests will be considered, subject to available manpower. Leaves so approved shall not be canceled because of scheduled training COML Council Packet 6-10-25, Page 83 of 178 ARTICLE 17 - HOLIDAY PAY/HOLIDAYS 17.01 Shift employees shall be paid for one hundred nine (9) hours straight time as agreed compensation for holidays (including the personal floating holiday). This compensation will be provided to the employees in twenty-six (26) equal pay period installments. All holidays, (Except floating holiday), will be holiday routine for on duty personnel. However, all emergencies, housekeeping, and equipment checks will be accomplished. 17.02 non-shift employees will observe the following holidays: Holidays Date to be Observed New Year's Day Martin Luther King Jr January 1 Third Monday in January President's Day Third Monday in February Memorial Day Juneteenth Last Monday in May June 19 Independence Day July 4 Labor Day First Monday in September Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Day after Thanksgiving Fourth Friday in November Christmas Day December 25 Floating Holiday I At employee's choice, according to Employee Handbook COML Council Packet 6-10-25, Page 84 of 178 ARTICLE 18 - FUNERAL/BEREAVEMENT LEAVE 18.01 For employees of the bargaining unit, the Fire Chief will, upon request of the employee, grant bereavement leave with pay up to, but not to exceed, three (3) twenty-four (24) hour shifts for the death of family members as included in Chapter 9 Sec. 6 of City Employee Handbook. If an employee wishes to take leave greater than allotted time, Sick leave or vacation leave may be used. 18.02 Bereavement Leave is not considered sick leave or vacation leave. 18.03 Leave with pay may be granted to members requesting to attend funerals as a matter of protocol (Washington State Line of Duty Deaths). Prior approval must be granted by the City before leave may be taken. The request for leave shall contain the names of all members who are to attend, including their expected period of absence, and whether apparatus may be needed. COML Council Packet 6-10-25, Page 85 of 178 ARTICLE 19- LEAVES AND VACANCIES 19.01 The City shall fill any permanent vacancies in the entry level or promotional positions as soon as possible using the guidelines outlined in 19.02 and 19.03 of this article. 19.02 All vacancies shall be filled through a competitive Civil Service process, utilizing a written and practical scenario testing format, and determined in its sole discretion by the Civil Service Commission. All promotions within the bargaining unit shall be based solely on merit, efficiency, experience, knowledge, ascertained by Civil Service competitive examination. Only members of the bargaining unit may apply for promotions within the bargaining unit. If no bargaining unit member applies for the promotion, then that position can be advertised to outside the bargaining unit applicants. 19.03 Following Civil Service test, the City and Local agree to hold Oral Board and Fire Chief interviews. Oral board committee shall consist of One (1) Firefighter/EMT, One (1) Firefighter/Paramedic, One (1) Fire Officer, and One (1) Union official. All applicants will be required to possess valid Candidate Physical Ability Test (CPAT) card by date of hire application deadline to fulfill physical fitness baseline for the department and per Civil Service rule. 19.04 Such An employee appointed under this article shall receive the entry recruit level firefighter salary (hourly rate) until successfully completing fire academy. The City may extend a temporary/provisional appointment through concurrent disability leave vacancies as per civil service allows. 19.05 Leave and health benefits may be provided at the option of the City. 19.06 Nothing in this article will imply to a temporary/provisional employee a vested right to permanent employment. Permanent employment full-vested rights will be accorded only after the open competitive examination process as provided by the Civil Service Rules and Regulations. 19.07 All candidates for provisional or temporary appointments under this article shall have at least one (1) year experience with at least a volunteer fire fighting organization. Provisional or temporary employees shall be assigned to one week of eight (8) hour days with the Deputy Chief and will then be assigned to three (3) 48 hour shifts prior to being evaluated for competency to fill a shift vacancy. 19.08 The City will not place more than two (2) provisional or temporary employee on a shift, except; in the event a shift falls below (7) minimum staffing due to short term leaves and vacancies in the firefighter classification the city and labor will meet and agree to follow the Fire Civil Service Section 7. Emergency Appointment. 19.09 It is agreed between the parties that situations may arise creating the need to fill short-term leaves and temporary vacancies in the firefighter classification. Under such circumstances the City will advise the Union via Labor/Management and follow the Civil Service Rules and Regulations. COML Council Packet 6-10-25, Page 86 of 178 ARTICLE 20- HOURS OF WORK 20.01 In compliance with the provisions of the Fair Labor Standards Act, the City of Moses Lake and Local 1258, IAFF, Claim the Section 7(k) exemption for twenty-four (24) hour shift personnel. The shift schedule for twenty-four (24) hour suppression employee(s) will be as follows: Twenty-four (24) hour shift members shall work a forty-eight/ninety-six (48/96) shift schedule; defined as forty-eight (48) hours on-duty with ninety-six (96) hours off-duty. Forty-eight (48) hours on-duty is defined as (2) two consecutive twenty-four (24) hour shifts. The suppression shift schedule will be reduced utilizing a twenty-four (24) hour Kelly day. Employees will schedule one (1) twenty-four (24) hour Kelly day per twenty-four (24) day cycle. The first eight (8) Kelly days shall be picked prior to December 31ST and the remaining Kelly days shall be picked prior to June 30th, by each firefighter on a seniority basis. If the Kelly days are not picked by these dates, they may be scheduled by the Fire Chief or his designee. The Kelly days shall be scheduled off at no less than one (1) full shift at a time, unless agreed to otherwise by employee and the Fire Chief or his designee. As operational needs demand, the City and the Union will agree to meet and discuss possible modifications to the work schedule. 20.02 In the event of a temporary shift vacancy that is created as the result of an emergency, (illness, injury, resignation or other cause beyond the control of either party), that exceeds three (3) shift rotations, and which brings the total number of members on that shift to less than seven (7), the Union and the City agree to a meeting to discuss filling the temporary vacancy with a bargaining unit member. Both the Union and the City agree that the meeting shall take place within three (3) business days after a meeting request is made by either side. The City retains the right to assign a bargaining unit member(s) to such vacancies until agreements are reached regarding alternative staffing/schedule options. 20.03 The work day for shift members of the bargaining unit shall be twenty-four (24) hours, commencing at 0700 and continuing to 0700 the following day. The daily work structure shall be task based from 0800-1700. Task based means those tasks determined to be essential to the daily operations of the department including training, maintenance and cleaning of apparatus and equipment, physical training (PT), as well as routine station cleaning. Completion of all assigned tasks for the day will allow for time in which the employees can do paperwork and computer-based training. Nothing in this agreement will prohibit shift members from urgent work after 1700 or from attending scheduled Fire Department events after 1700 hours. Holiday routine will include preparation for and response to calls for service. One (1) hour for lunch and two (2) fifteen (15) minute breaks will be provided during each work day. The work day for non-shift members shall be eight (8) hours, commencing at 0800 and continuing to 1700 each day, except that on occasion non-shift members shall be allowed to work on a flex-time schedule not to exceed forty (40) hours in the normal week with prior approval of the Fire Chief or his designee. Twenty-four (24) hour shift personnel of the bargaining unit shall be allowed one (1) hour of physical training (PT) time per shift. Members shall be given the opportunity for physical training during the hours of 0800-1700, however, PT time shall not interfere with emergency calls or COML Council Packet 6-10-25, Page 87 of 178 prescheduled events and activities. Every attempt will be made to allow time for physical fitness training during the daily structure. 20.04 The pay period payday shall be every other Friday, except if a Friday falls on a holiday, the payday shall be on Thursday. If Thursday is also a holiday, then payday shall be the first working day thereafter. All pay rate changes and step changes shall be made effective the first day of a bi-weekly pay period, after the effective date of the change. 20.05 For pay purposes the standard week for the City of Moses Lake shall end at 12 p.m. midnight Sunday night and the new week shall begin immediately following. 20.06 Management shall require the monthly department shift schedule be posted two months in advance. Schedules shall be maintained on CrewSense or comparable software, and command personnel will be responsible for maintaining daily scheduling with oversight by management. “Command personnel” refers to the Chief, Deputy Chief, Assistant Chiefs, Battalion Chiefs, Captains, Lieutenants, or person acting in that role. COML Council Packet 6-10-25, Page 88 of 178 Article 21—Daily Staffing 21.01 The City and the Union will strive to maintain minimum staffing level of nine (9) exempt suppression personnel on a daily basis. Overtime shall be offered on a rotational basis described in Article 14.10 21.02 If the staffing level is below eight (8) personnel after exhausting the overtime list, then a firefighter who is scheduled to be relieved from shift will be held over to work mandatorily. Daily staffing will be allowed to drop below eight (8) personnel if it would cause anyone to work more than seventy-two (72) consecutive hours (reference MLFD policy #1003, May 20, 2016) or in the event of unforeseen circumstances beyond the control of either the City or the Union. 21.03 Beginning June 1, 2023, The City and the Union agree to reopening of Article 21, if necessary, in order to discuss daily operational staffing. COML Council Packet 6-10-25, Page 89 of 178 ARTICLE 22- Probation 22.01 Entry Level/Lateral Probation Employees in their first year of duty shall be considered probationary. During the probationary year, employees may be terminated without cause and without recourse to the grievance and arbitration provisions of this agreement. Probationary employees will receive quarterly evaluations from their immediate supervisor. If a probationary member fails to pass or achieve ‘satisfactory’ remarks, he/she will be subject to separation from city employment. In the event that a probationary member utilizes extended leave for longer than four (4) shifts, the member’s probation shall be extended by the number of shifts the member is absent. Successful completion of probationary period is marked at 365 days from date of hire, and completion of all requirements provided in probationary task book to be reviewed by Training Captain, Shift Commander/Battalion Chief, and recommendations made to Fire Chief. 22.02 Promotional Probation Employees in their first year of promotion shall be considered probationary. During the probationary year, employees may be demoted with cause. Cause shall mean the employee received notice of the performance deficiencies and an explanation for the Fire Chief’s decision to demote during the probationary year. If an employee feels that they can no longer perform the duties of the promoted position during probation, the employee may be allowed to return to the employee’s former rank and position without disciplinary recourse. The returning employee would then “bump back” the member of the respected position with the least amount of time in the given role. COML Council Packet 6-10-25, Page 90 of 178 ARTICLE 23- SENIORITY 23.01 Seniority for bargaining unit members shall be established by date of full-time employment in the Moses Lake Fire Department. If the date of hire is the same, scores on the employment examination shall determine seniority with the higher score being senior. If test scores are equal, dates of employment application shall be considered with the earliest application date determined to be senior. 23.02 In order to recognize years of service to retain employees of the City of Moses Lake, longevity pay will be established as follows based on continuous years of service with the City. 6-10 years 1% 11-15 years 2% 16-20 years 3% 21+ years 4% COML Council Packet 6-10-25, Page 91 of 178 ARTICLE 24- HEALTH AND WELFARE 24.01 Effective upon contract ratification the City will provide medical, dental, and vision insurance coverage for employees and the qualified dependents through the Association of Washington Cities Health Benefit Trust. The members of the bargaining unit contribution rate will be based on fifteen percent (15%) of the dependent medical premium and fifteen percent (15%) of the dental premium. Federal income tax laws pertaining to medical insurance deductions are applicable. 24.02 Effective January 1, 2019 the City shall provide all members of the bargaining unit coverage through ANC Healthfirst 250 Plan. Dental, vision, and EAP coverages shall remain the same. 24.03 If agreed to by the Labor/Management Committee that the level of benefits will remain substantially the same, the benefits provided by this article may be provided through a self- insured plan or under group insurance policy or policies issued by an insurance company or companies selected by the City. 24.04 The City agrees to deduct an amount, certified in writing by the Secretary/Treasurer of the Union, equal to the premium for disability insurance for LEOFF Plan Il, from the salary of those LEOFF Plan Il members wishing to be covered. This amount shall be deducted once each month and a check for the total deduction remitted to the Secretary/Treasurer of the Union within five (5) working days of the deduction. 24.05 Starting in 2017 the City hereby agrees to assist the members of the Union to become enrolled in the Medical Reimbursement Plan (MERP) that is made available by the Washington State Council of Firefighters. All contributions to MERP are to be made by the employees. The Union and the employees agree to hold the City harmless and indemnify the City from any and all liability, claims, demands, lawsuits, and/or losses, damage, or injury to persons or property, of whatsoever kind, arising from and in any way related to the implementation and administration of the MERP. The Union and employees shall be one hundred percent (100%) liable for any and all liabilities inclusive of any federal, state, or local agency determination regarding any liabilities that arise out of the MERP. The Union and employees shall be liable for any and all tax penalties, as well as any other liabilities arising out of the implementation and administration of the MERP. Under no circumstances whatsoever will the City be liable for direct pay of any MERP benefit to the employees and/or retired employees and/or their beneficiaries. 24.06 The City and Local agree to form a standing Safety Committee. The Safety Committee will consist of up to three (3) Representatives from the City of Moses Lake Fire Department and up to Three (3) representatives from IAFF Local 1258. The Purpose of the Safety Committee is to discuss matters of firefighter health/safety. The committee will meet at least every calendar quarter, and additional meetings may be requested/scheduled by either party. Any findings and/or recommendations from the Safety Committee will be sent to the city for clarification and appropriate action. Official minutes shall be kept at each meeting, signed by both parties upon adjournment, and records/recommendations will be posted at each station upon designated bulletin board. COML Council Packet 6-10-25, Page 92 of 178 ARTICLE 25- DEFERRED COMPENSATION 25.01 Starting in 2024, for employees who participate in the City’s Section 457 deferred compensation plan, the city will make up to a 2% match of the employee's base compensation (i.e., hourly wages, excluding overtime, longevity, etc.) COML Council Packet 6-10-25, Page 93 of 178 ARTICLE 26 - UNIFORMS 26.01 A uniform is considered to be that clothing which the City requires an employee to wear on duty. The City shall not require the purchase or maintenance of Class "A" uniforms. The City shall provide an initial issue of, and all employees covered by this agreement will maintain, in serviceable condition, the following uniform inventory: A. 3 pairs of blue nomex, or other compliant uniform pants B. 2 blue nomex, or other compliant uniform shirts, one long sleeve and one short sleeve. C. 4 blue department logo T-shirts D. 1 2" black belt E. 1 black tie F. 1 winter coat G. 1 pair black “station wear” footwear H. 2 blue quarter zip sweatshirt I. 1 Lightweight jacket J. 2 long sleeve logo t-shirts Note: The City will designate style and brand of uniforms for all employees. Fire Prevention Division and other administration positions covered under this agreement shall be designated by the City. Personal preference items such as leather belts, or baseball caps may be allowed and will be addressed through policy/SOG. Baseball caps/stocking caps or other optional uniform items with logos affixed shall be approved by the Fire Chief, such items must be uniform among all members who choose to wear them (ie: color, logo, etc.). Union identification may be included on the back or side of caps above the ear and will be restricted to text of “IAFF 1258” or “Local 1258 IAFF”. Size of union text shall not exceed ¾” nominal letter size. 26.02 The City will furnish uniforms to the employees. The City will replace uniforms as they are worn out. The Fire Chief, or designee, will decide when the uniform or uniform part is worn such as to require replacement. A uniform request must be received from the employee prior to ordering of the replacement item(s), and the worn item(s) must be turned in prior to issue of the new item(s). 26.04 The cleaning of uniform parts requiring dry cleaning will be paid for by the City and must be reviewed for approval by the Fire Chief or designee. Routine cleaning of uniform items and personal protective equipment such as turn outs will be accomplished utilizing the washer extractor, and/or, domestic washing machines at fire stations. 26.05 If an employee voluntarily terminates their employment during their probationary period, the City will be reimbursed for the cost of the initial outfitting. COML Council Packet 6-10-25, Page 94 of 178 ARTICLE 27- SHIFT TRADES 27.01 Equally qualified employees within the bargaining unit shall be allowed eight (8) shift trades per year; no more than three (3) consecutive shifts may be traded at one (1) time. 12 hours or more is considered a shift trade. Shift trades for approved training (including military or official union business) will not be counted toward the maximum of eight (8) per year. 27.02 Paybacks will be accomplished within one (1) year of the initial trade. If the payback does not occur within one (1) year, the trade shall be considered lost. 27.03 Neither shift trades nor paybacks shall create a situation where an employee works more than a seventy-two (72) hour shift. 27.04 Trades will not be allowed during the initial probationary period except for approved training. 27.05 Family emergencies may be considered an exception. What constitutes an emergency shall be determined by the Fire Chief, Deputy Chief, or the Shift Officer in their absence. 27.06 The absence of a Captain due to an approved shift trade shall not entitle the Lieutenant to Captain wage. 27.07 Trades will be submitted through approved crew scheduling software to the Battalion Chief three (3) days prior to the trade date. Forms shall not be needed for early relief, sleep-in on Sundays, etc. However, the Shift Officer approval is required. COML Council Packet 6-10-25, Page 95 of 178 ARTICLE 28 - ALTERNATE DUTY 28.01 The Union and the City recognize the occasional need for temporarily assigning an employee who is experiencing a disability to alternate duty. 28.02 An employee may request an alternate duty assignment. In the event a LEOFF Il member covered under this contract is temporarily disabled due to an injury or illness and that member's physician releases him or her to alternate duty, every attempt to reasonably accommodate that release will be made. The employee's doctor will make the determination regarding the employee's ability to work an alternate duty position. 28.03 The City may request an employee to be placed in an alternate duty position. The City will provide the employee and the Union written notification one (1) week prior to having an employee work alternate duty. If an employee has remaining vacation balance, they should have the option to deplete that balance before being assigned to alternate duty. 28.04 Any prior approved vacation scheduled before being assigned to alternate duty should be granted. The hours shall be adjusted accordingly. No Kelly days shall be scheduled during alternate duty. 28.05 The alternate duty assignment would normally be forty (40) hours per week, or with mutual agreement between the employee and the City, other schedules may be established. The employee’s net monthly pay will remain the same as if they were released to shift duty. The employee shall continue to accrue sick leave, vacation, and pay-in-lieu of holiday at their current accrual rates. If payroll cannot accommodate this accrual, then at the end of the assignment of alternate duty, the rate will be adjusted accordingly. COML Council Packet 6-10-25, Page 96 of 178 ARTICLE 29 - MANPOWER SHORTAGE AND TEMPORARY ASSIGNMENTS 29.01 In the event of a temporary assignment in an officer role exceeding six (6) consecutive shifts and covering one (1) incident, all call backs or overtime will be compensated at the officer rate being filled, provided a call back specifically for an officer’s position at any time shall be compensated at that officer’s overtime rate. 29.02 In the event of a temporary assignment to cover a vacation, sick leave, K-day, extended leave-of- absence, or a vacancy in an officer position, an employee accepting the assignment shall receive pay at the officer rate being filled. This pay will continue for the duration of the assignment. 29.03 There will be no limit to the number of temporary assignments an employee may accept during the course of the year. 29.04 Any time a Lieutenant is being utilized in a supervisory role in the command structure during incidents or Multi Company organized drills, they shall be paid at the Captain rate. 29.05 Definition: Officer shall mean department member holding a civil service tested position covered under this agreement (Battalion Chiefs, Captains, and Lieutenants). Lieutenant positions shall only be utilized for vacation and Kelly day coverage, and scheduled medical time off. Coverage for an officer under this agreement for unscheduled time off shall be in accordance with 14.10 through 14.12 of this agreement. COML Council Packet 6-10-25, Page 97 of 178 ARTICLE 30 - DISCIPLINE/DISCHARGE (JUST CAUSE) 30.01 The City has a right to discipline or discharge employees for just cause. No provisions for the disciplinary procedures are to be construed as to mandate the use of progressive discipline; although the City will strive to adhere to the principles of progressive discipline. 30.02 The City will attempt to administer discipline in a progressive fashion. The progressive discipline will be dependent on the severity of the infraction and the City is not required to adhere strictly to the order or system set forth below: A. Verbal reprimand B. Written reprimand C. Suspension without pay D. Discharge 30.03 All steps in progressive discipline shall be conducted formally, in a private meeting with the employee having a right to representation (Weingarten Rights). Employee(s) shall receive prior written notification of the issues to be discussed. It is the City's responsibility to inform the employee(s) of their right to union representation. The Union be provided copies of all disciplinary action. 30.04 Employee(s) will be entitled to a pre-discipline/termination hearing (Loudermill hearing), with the right to union representation, to present evidence, arguments, and witnesses in their defense. 30.05 The City will strive to investigate and administer disciplinary actions in a timely manner. 30.06 Disciplinary records will, after twenty-four (24) calendar months from the date of the incident, and upon the employee(s) written request, be returned to the employee(s), unless in the intervening period related infractions have occurred. In this case the time frame above starts over from the date of the most recent related infraction. 30.07 Both parties agree that carrying out of departmental policy and procedures is exclusively the province of the Fire Chief. 30.08 An employee(s) shall be allowed to inspect his/her personnel file with the exception of materials that are exempt from disclosure pursuant to Washington law and may obtain any copy of such file at any reasonable time. The employee(s) may request removable of material which he/she believes erroneous or irrelevant. This request will be reviewed by the Human Resources Director. If the employee(s) does not agree with the Human Resources Director's decision, he/she may prepare a statement of dissent which will be placed in the file. COML Council Packet 6-10-25, Page 98 of 178 ARTICLE 31 - PERSONNEL REDUCTION 31.01 In the case of Fire Department personnel reduction (layoff or reduction in rank), all single role employees will be reduced before dual role employees. If additional layoffs are necessary those with the least seniority in the classification needing to be reduced will be laid off first. However, if an individual who would have been subject to lay off because of his or her relativity low seniority in the classification subject to layoff has more department seniority than one (1) or more individuals in a lower paying classification, and if that individual is qualified to perform work in that lower paying classification, then the individual may use his or her department seniority to "bump back" to the lower paying classification. Thus avoiding layoff. In the event of one (1) or more bump backs, the individual (s) with the lowest department seniority in the lower paying classification after the bump back(s) will be laid off. 31.02 When employees are laid-off, their names shall be placed on a two (2) year reemployment list in inverse order of lay-off. This list shall stand for a period of two (2) years and no new employees may be hired by the City during that period until the laid-off personnel have been given the opportunity to return to work subject to their ability to pass the physical requirements. COML Council Packet 6-10-25, Page 99 of 178 ARTICLE 32 - RECLASSIFICATIONS 32.01 When a uniformed officer is provisionally appointed (according to Civil Service Rules and Regulations) to fill a vacancy, subject to examination for permanent appointment to the vacancy, the employee shall receive the salary of the classification while performing the work within that classification. 32.02 Should it become necessary to establish a new job classification during the contract year, the City shall designate a job title and establish the job description. All wages, hours, and working conditions shall be established through collective bargaining with the Union. 32.03 For the purpose of full-time bargaining unit members only, the classification of Firefighter/EMT and Firefighter/Paramedic shall be considered lateral positions. The City, at its exclusive discretion, shall permit for either a Firefighter/EMT(s) or a Firefighter/Paramedic(s), who possess the necessary qualifications, to make a lateral transfer to any vacant Firefighter/EMT and/or Firefighter/Paramedic position(s) prior to requesting the Civil Service Commission to supply a list in which to fill such vacancy. Any such transfer(s) shall not result in a change to the employee(s) anniversary date for means of establishing seniority. The City retains the right to determine the number of employees in each classification in order to accomplish the City's normal operations. Should more than one (1) bargaining unit member declare interest in the same vacant position, consideration shall be granted to the member ranking highest on the seniority list. COML Council Packet 6-10-25, Page 100 of 178 ARTICLE 33 - PARAMEDIC SCHOOL, CERTIFICATION, TRAINING 33.01 The City shall work with the Union to establish a Paramedic Certification Program. 33.02 The City will pay tuition and books for members of the bargaining unit who have the City's approval to enroll in paramedic and other related classes. 33.03 Firefighters who obtain training and study course work in preparation for paramedic certification not required by the City will do so on their own time and at their own expense. 33.04 The City will provide paid release time for classes/courses not provided in house in order to assist paramedics to maintain their certifications and will also pay tuition and books that are connected with the process of Union members maintaining paramedic certifications. Provided, however, that if a paramedic fails a course or test necessary in order to maintain their certification, then subsequent attempts to pass the course/test will be at the employee's expense and on the employee's own time. In the event the employee doesn’t attend scheduled training without prior notification to the Chief, the employee may be required to reimburse the City for the cost of the class. 33.05 Employees who receive the training assistance stated in 33.02 above shall maintain their paramedic certification for a minimum of six (6) years, subject to the provisions of 33.06 below. 33.06 Any employee may drop his/her paramedic certification at any time with the approval of the employer without testing. Any employee that receives a paramedic certification at any time with the approval of the employer will work in the paramedic firefighter position listed in this contract. 33.07 If an Emergency Medical Technician fails a retaken course/test and certification is withdrawn, the employee may be terminated upon the recommendation of the Fire Chief. COML Council Packet 6-10-25, Page 101 of 178 ARTICLE 34- ANNEXATION, MERGER, AND CONSOLIDATION 34.01 All decisions and determinations undertaken by the City in connection with any annexations, merger, or consolidation activity, including any contracting out that may occur in connection with such activity, shall be the exclusive province of the City. Provided, however that the City agrees to bargain the effect on hours, wages, and working conditions with the bargaining unit per RCW 41.56. COML Council Packet 6-10-25, Page 102 of 178 ARTICLE 35 - GRIEVANCE PROCEDURE 35.01 A grievance means a dispute or disagreement raised by an employee or the Union involving the interpretation or application of the terms of the provisions of this agreement. However, any issues which are submitted with the agreement of the Union as a matter coming under the jurisdiction of the Civil Service Commission shall not be considered a grievance, and shall not, therefore, be subject to the grievance procedures herein. Nothing in this procedure shall prohibit an employee from discussing a complaint directly with his superior or department head without representation by the Union. 35.02 Step 1: An employee or a group of employees claiming to have a grievance must present the grievance within ten (10) working days of the alleged occurrence, in writing, to the Union Grievance Committee. The written statement shall set forth: A. The nature of the grievance B. A statement of the facts upon which the grievance is based C. The provisions of the agreement covering the grievance D. A statement of the relief desired The Union Grievance Committee, upon receiving the written grievance, shall, within ten (10) working days, determine if, in their opinion, a grievance exists. If, in their opinion, a grievance does not exist, the matter will be dismissed at that time. If, in their opinion, a grievance does exist, the Committee, with or without the employee, shall forward the grievance to the second step of the procedure, which shall be the Fire Chief. 35.03 Step 2: Upon the receipt of the written grievance, the Fire Chief shall attempt to resolve it within five (5) working days. If the Union Grievance Committee, is not satisfied with the solution of the Fire Chief, the grievance may (within ten (10) working days) be forwarded to the third step in the process, which shall be the Human Resources Director. 35.04 Step 3: Upon the receipt of the written grievance, the Human Resource Director shall attempt to resolve it within five (5) working days. If the employee, with the concurrence of the Union Grievance Committee, is not satisfied with the solution of the Human Resource Director, the grievance may (within ten (10) working days) be forwarded to the fourth step in the process, which shall be the City Manager. 35.05 Step 4: Upon the receipt of the written grievance together with all pertinent material, the City Manager shall attempt to resolve it within ten (10) working days. 35.06 Step 5: If the grievance cannot be settled by the City Manager and agreed upon by both parties, the matter may be submitted by either party for arbitration. The arbitrator shall be appointed by agreement between the City and the Union. If the City and the Union are unable to agree upon an arbitrator within five (5) working days after they meet to determine such an appointee, they shall jointly request the Public Employment Relations Commission (PERC) to supply a list of seven (7) arbitrator names. The parties will strike names until an arbitrator is selected or only one name remains. 35.07 It shall be the function of the arbitrator to hold a hearing at which the parties shall submit their cases concerning the grievance. The arbitrator shall render his decision based upon the COML Council Packet 6-10-25, Page 103 of 178 interpretation and application of the provisions of the agreement within thirty (30) working days after such hearing. The decision shall be final and binding upon the parties to the grievance provided the decision does not involve action by the City which is beyond its jurisdiction. Each party hereto will pay the expenses of their own representatives and the expenses of the arbitrator will be borne equally by the parties hereto. 35.08 Neither the arbitrator nor any other person or persons involved in the grievance procedure shall have the power to negotiate new agreements or to change any of the present provisions of this agreement. 35.09 The time limits as specified above may be extended by mutual agreement between the two (2) parties 35.10 "Working days" shall mean Monday-Friday, excluding Saturday, Sunday, or holidays. COML Council Packet 6-10-25, Page 104 of 178 ARTICLE 36 - LABOR/MANAGEMENT MEETINGS 36.01 It is mutually agreed that a committee for Local #1258, IAFF and the negotiating committee for the City of Moses Lake shall conduct labor/management meetings for the purpose of resolving any problems which may arise at the request of either party. COML Council Packet 6-10-25, Page 105 of 178 ARTICLE 37 - STATE MOBILIZATION 37.01 Involvement in any State Mobilization Fire is strictly voluntary; no employee will be required to participate in state mobilization. 37.02 To be considered for state mobilization assignment, members must sign up on the designated State Mobilization List (Mobe List). Member eligibility must be submitted no later than the first and third Sunday of the month at 13:00hrs to be eligible for the deployment cycle. The Mobe List is valid beginning 08:00 Monday and is valid for 14-days. To qualify for mobilization, personnel must have a current red card submitted to the fire chief or his/her designee. The regional coordinator will contact the on-duty officer who will notify listed eligible individuals of the assignment. a. When there are more than two personnel available for an assignment, the on-duty officer will fill the position with the person with the least amount of overtime hours. b. If an individual is rostering as overhead (STL or TFL) and will require a staff vehicle, they will have to coordinate with the on-duty officer to ensure that a staff vehicle is available for them if they are signed up to the Mobe List. c. It will be the goal to staff mobilizing fire units with an officer. Priority will be given to firefighters qualified as Engine Boss. If there are no firefighters on Mobe List that are qualified as Engine Boss, MLFD Officers shall be utilized. If an officer cannot be staffed or are not signed up on Mobe List, red carded firefighters can respond with the senior firefighter being placed in charge. 37.03 In some instances, a request will be made for an immediate need mobilization resource (hasty mobilization). This will only be done for responses to incidents within Grant County and any County adjacent to, and/or where there is an imminent threat to life or structures. i. Immediate need requests will be filled by on-duty personnel (if staffing levels allow) and the unit will respond as soon as possible. The On-Duty officer will then fill the vacated positions using ‘All Call’ parameters set in Article 14. 37.05 Where an employee elects to take an assignment on a state mobilization fire, the City agrees to provide administrative support for the purpose of billing of employee's time. The current overtime list will be utilized to notify and assign qualified personnel to state mobilization team. Qualified personnel are defined as having a current Wildland Firefighter Il certification as a minimum. 37.06 When an employee elects to take an assignment on a State Mobilization Fire, the employee agrees to work under the pay schedule and rules set forth in the State Mobilization Plan. COML Council Packet 6-10-25, Page 106 of 178 ARTICLE 38- SPECIALIZED TECHNICAL TEAMS 38.01 The City and the Local recognize that there is past practice for regional TRT to have Local bargaining members integrate with the team as special commissioned law enforcement officers for the role of ‘TRT Medic’. 38.02 Definitions for TRT Medic Positions are as follows: - Commissioned members: paramedics who have received special commission through Reserve Law Enforcement course and are active members of the TRT per the TRT commander. - Non-commissioned members: members who will staff the TEMS ambulance for TRT related situations for supplementary medical care. 38.03 In the event of TRT call out, the TRT Medics have duty to act in their role as TRT members, therefore, commissioned members take priority to leave duty at MLFD so long as there is adequate daily staffing per contract. If MLFD is at minimum staffing, team members will wait and remain on duty at MLFD until adequate replacement has arrived. Emergency call back will be utilized via CrewSense all call similar to WARN call-back. 38.04 In the event of TRT event when a bargaining unit member is off schedule, pay will be as reflected in Article 14 of this collective bargaining agreement. If the TRT is deployed on a non-preplanned mission, and the mission is called off within a three-hour window, members who were called in will be provided 3 hours callback. 38.05 Regional Hazardous Materials Team (12 members maximum): Members of Bargaining Unit may apply to be operational members of the Regional Hazardous Materials Team members must meet the minimum training hour requirements, and/or call out participation specified in the team by-laws and training guidance in order to qualify for incentive pay for Hazmat Technician / Regional Hazmat Team as identified in Article 13 of this agreement. Selection for the Regional Hazardous Materials Team shall be through an application process and competitive selection. Testing process for the competitive selection will be discussed and agreed to through labor management meetings. 38.06 Technical Rescue Team (12 members maximum): Members of the Bargaining Unit may apply to be operational members of the Moses Lake Fire Department Technical Rescue Team. Team members must meet the minimum training hour requirements, and/or call out participation established by the department training committee and team leader in order to qualify for incentive pay for Technical Rescue Team as identified in Article 13 of this agreement. Selection for the Technical Rescue Team shall be through an application process and competitive selection. Testing process for the competitive selection will be discussed and agreed to through labor management meetings. COML Council Packet 6-10-25, Page 107 of 178 Appendix A (2.8% increase from Dec. 31, 2024 based on CPU-I West Region year over year increase June 2023 through June 2024) *Recruit step is based on 2080 hours and individuals in recruit step will move to Step 2 upon completion of Fire Academy Step 1 Recruit* 70% Step 2 Probationary 80% Step 3 85% Step 4 90% Step 5 95% Step 6 Top 100% Firefighter/EMT (2555 hours) 100% Hour $35.01 $32.58 $34.61 $36.64 $38.68 $40.72 Month $6,068.40 $6,936.83 $7,369.05 $7,801.27 $8,235.62 $8,669.97 Annual N/A $83,233.17 $88,425.24 $93,637.31 $98,839.39 $104,041.46 Battalion Chief (2555 hours) 120% Hour $48.86 Month $10,403.11 Annual $124,849.75 Captain (2555 hours) 115% Hour $46.83 Month $9,970.89 Annual $119,647.68 Fire Inspector (2080 hours) 110% Hour $44.02 $46.77 $49.52 $52.27 $55.02 Month $7,630.13 $8,106.80 $8,583.47 $9,060.13 $9,536.80 Annual $91,556.60 $97,278.89 $103,001.18 $108,723.46 $114,445.61 Fire Marshal (2080 hours) 120% Hour $60.02 Month $10,403.46 Annual $124,849.75 Medical Services Officer (2080 hours) 120% Hour $60.02 Month $10,403.46 Annual $124,849.75 COML Council Packet 6-10-25, Page 108 of 178 Signatures Dated: _________________________ Dated: _____________________________ By: _____________________________ By: ________________________________ Rob Karlinsey, City Manager Garrett Fletcher, President IAFF Local 1258 Approved as to form: _____________________________________ Katherine Kenison, City Attorney COML Council Packet 6-10-25, Page 109 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Rob Karlinsey, City Manager 30153 Brian Baltzell, Public Works Director Public Works 6/10/2025 New Business Award Operations Building 2 Re-Roofing Project City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 381,381.00$400,500.00$0.00$ Staff recommends City Council motion to award the Operations Building #2 Re-Roofing Project to Premier Roofing. OPS 2 Roofing Proposal and Bids.pdf 13.96MB Invitation to Bid - City of Moses Lake - Ops 2 - GarlandDBS.pdf 507.57KB Staff is requesting to have the roof on Operations Building 2 replaced due to the condition of the current roofing material. Staff budgeted $400,500 for structural evaluations and for re-roofing of the facility. Staff is working with Garland DBS through Omnia Co-operative purchasing agreement. A bid invitation and pre-bid job walkthrough was sent out on May 1, 2025. The pre-bid walk was held on May 8th, 2025, at 1:00 PM. Five bids were received for the project. Premier Roofing was the lowest bidder at $348,023 plus tax and additional City fees. The total cost will be $381,381. None. The project falls within budget. Options and Results Approve the award and authorize staff to execute the contract. Staff will bring back options for recommended changes. COML Council Packet 6-10-25, Page 110 of 178 No Action Taken: Staff will seek further direction. COML Council Packet 6-10-25, Page 111 of 178 INVITATION TO BID 1.Project Name: City of Moses Lake - Ops 2 Roof Project 2.Summary SOW: Removal of existing single ply membrane wall, curb and penetrationflashings exposing the flashing substrate. Selective demolition of existing assembly tostructural deck based on thermal scan findings. Mechanically attach 1/2" DensDeck prime,Install 2-Ply Mod Bit in cold process adhesive, Install 24ga premanufacturerd edge metal perANSI- SPRI ES-1. Provide owner with a 2-year workmanship warranty and 30-Year NDLmanufacturers warranty. 3.This document contains the invitation to bid for the project named above. This bidding document is not part of the Contract Documents, unless specifically referenced in the Owner/ Contractor Agreement. 4.Submission of Bids: Submit Garland/DBS Bid Form 5.Submissions Due: May 22nd, 2025 @ 1:00 PM SUBMIT BID FORM TO: dbsbids@garlandind.com 6.Oral, written, or telecopied modifications to bids will not be considered. Modifying or qualifying statements of any kind shall be on a separate sheet and submitted in the same manner as stated in item 5. 7.The Owner reserves the right to reject or accept any or all bids or parts of bids and to enter into negotiations with any bidder. The Owner reserves the right to waive any alleged breach of technicality. 8.The Owner reserves the right to modify the Contract Documents and re-bid the project, if necessary, to meet owners budgetary requirements. 9.During the bidding period, technical and design questions should be referred to: Mr. Drew Wright The Garland Company, Inc (208)899-5508 dwright@garlandind.com Pre-Bid Meeting: The pre-bid meeting is for all contractors that would like to bid this project. The pre-bid meeting will be offered on May 8th, 2025 @ 1:00 PM. 11789 Rd 4 NE. Moses Lake, WA 98837 END OF DOCUMENT COML Council Packet 6-10-25, Page 112 of 178 1 Garland/DBS, INC. Comprehensive Turn-Key Delivery of Complex Building Envelope Projects May 28th, 2025 City of Moses Lake Subject: Ops # 2 Roof Replacement Dear Mr. McPherson, Thank you for the opportunity to provide a proposal for replacing the flat roofs at the Ops #2 building located at 11789 Rd 4 NE Moses Lake, WA 98837 This proposal represents a turn-key solution by applying Garland/DBS, Inc.’s cooperative purchasing agreement through OMNIA Partners Public Cooperative #PW1925. Benefits received by public agencies for using this cooperative purchasing agreement are as follows: •Pre-Competed Contract – Nationally advertised, bid and awarded contract is available to public agencies across the country without the need to run your own solicitation. •Best Material Pricing & Site Specific Labor Pricing – Proposal price is offered reflecting the best material pricing & local labor rates •All-Inclusive Warranty – Routine installation inspections and weekly progress reports are provided by your local Garland Representative (Drew Wright) to insure proper install practices and requirements. At project completion the (30-Year NDL) warranty is issued covering labor & materials for the roof. •Reduction of Administrative Costs – By procuring the roof project this way, time and money spent on solicitation, pre-bid meetings, construction document development and project closeout is greatly reduced. •Partnership with Reputable Company – Garland has been in the roofing/waterproofing industry since 1895 with more than 125-years of experience. We hold the highest corporate D&B rating (5A1) and run a current asset to liabilities ratio of 5:1. Additionally, a warranty expense that runs less than 3% of sales and is internally funded. As time permits, please review the following proposal and feel free to contact me if you have any additional questions or concerns. Drew Wright Eastern Washington/ North Idaho Mobile: (208) 899-5508 Email: dwright@garlandind.com COML Council Packet 6-10-25, Page 113 of 178 1. 2. 3. 4. 5. 6. INSPECT EXPOSED WOOD NAILERS AND REPLACE ALL DAMAGED WOOD BLOCKING WITH PTW (UNIT COST). INSTALL ADDITIONAL WOOD BLOCKING/NAILERS TO MEET DETAILS. REMOVE AND REPLACE ALL COUNTERFLASHINGS AND EDGE METAL. INSTALL NEW 24GA RMER EDGE COPING AND NEW 24 GA KYNAR COUNTERFLASHINGS PER DETAIL. IN AREAS DESIGNATED FOR ROOFING, REMOVE EXISTING SINGLE PLY MEMBRANE AT WALLS AND PENETRATION FLASHINGS. REMOVE EXISTING WALK PADS. & CONDUIT LINE SUPPORTS. REMOVE & REPLACE ROOF ASSEMBLY TO STRUCTURAL DECK PER OUTLINED AREAS ON THE TRAMEX SCAN RESULTS. INFILL WITH LIKE MATERIAL. INSTALL NEW DURA-BLOCK CONDUIT LINE SUPPORTS City of Moses Lake Ops #2 11789 Rd 4 NE Moses Lake, WA 98837 Date Submitted: 05/28/2025 Proposal #: 25-WA-250586 MICPA # PW1925 WA General Contractor License #: UBI # 603-013-262 GARLAI*903K4 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following proposal is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities). Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market-adjusted price whenever possible. Scope of Work: Garland/DBS, Inc. 3800 East 91st Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 ROOFING MATERIAL AND SERVICES PROPOSAL ALL MECHANICAL CURBS MUST BE HIGH ENOUGH TO ACHIEVE A MINIMUM 8" FLASHING. RAISE MECHANICAL UNITS AND ADD ADDITIONAL BLOCKING TO CURBS TO ACHIEVE THE 8"MINIMUM . INSTALL TAPERED CRICKETS ON HIGH SIDES OF ALL CURBS TO PROMOTE POSITIVE DRAINAGE . INTERNAL DRAIN ASSEMBLIES ARE TO REMAIN. ENSURE EXISTING DRAIN ASSEMBLIES ARE IN FUNCTIONING CONDITION. REPLACEMENT OF INTERNAL DRAIN BOWL ASSEMBLIES WILL BE DONE AT UNIT COST. Page 1 of 3 COML Council Packet 6-10-25, Page 114 of 178 7. 8. 9. 10. 11. 12. Proposed Price Prior To WA State Tax:348,023$ Washington State Tax - 8.5%29,582$ Proposal Price Including WA State Tax:377,605$ Premier Roofing & Exteriors Axiom Division 7, Inc Krueger Sheet Metal Co. Jimmy's Roofing Fisher Construction Group, Inc Drain Replacement Per Drain Wood Blocking (Nailer) Replacement per Ln. Ft. Additional Insulation Replacement per Sq. Ft. INSTALL CANT STRIPS AT WALLS, PARAPET WALLS & CURBS SET IN MASTIC INSTALL 2-PLY MOD BIT SYSTEM SET IN WEATHERKING ADHESIVE AT A RATE OF 2.0-2.5 GAL/SQ. INSTALL SYSTEM PER MANUFACTURERS INSTALL INSTRUCTIONS AND PUBLISHED DETAILS. 3-COURSE ALL VERTICAL LAPS WITH SILVERFLASH & GAR MESH INSTALL A MINIMUM 1/2" PRIMED GYPSUM BOARD (DENSDECK OR SECUROCK) MECHANICALLY ATTACHED PER INSULATION ATTACHMENT PATTERN PROVIDED . CLEAN PROJECT AREA OF ALL CONSTRUCTION DEBRIS DEVELOPED DURING THE PROJECT.CLEAN ROOF OF ALL LOOSE DEBRIS/GRANULES. REMOVE ANY MATERIAL MARKINGS FROM UNITS/PENETRATIONS. PROVIDE OWNER WITH 2-YEAR WORKMANSHIP WARRANTY & 30-YEAR NDL MANUFACTURERS WARRANTY 336.30$ *Does Not Include Overflow Drain* Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. 16.62$ 8.21$ Please Note – The construction industry is experiencing unprecedented global pricing and availability pressures for many key building components. Specifically, the roofing industry is currently experiencing long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your business, and we are working diligently with our long-term suppliers to minimize price increases and project delays which could effect your project. Thank you for your understanding and cooperation. Garland/DBS Price Based Upon Local Market Competition: Premier Roofing & Exteriors - Unforeseen Site Conditions: 478,832$ 348,023$ 372,483$ 436,024$ 443,739$ Page 2 of 3 COML Council Packet 6-10-25, Page 115 of 178 Clarifications/Exclusions: 1. 2. 3. 4. 5. 6. Respectfully Submitted, Benjamin Schaefer Garland/DBS, Inc. (216) 302-3788 If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Sales and use taxes are included. Any work not exclusively described in the above proposal scope of work is excluded. Permits are included. Plumbing, Mechanical, Electrical work is excluded. Benjamin Schaefer Masonry work is included to which it obtains to the scope of work. Interior Temporary protection is excluded. Page 3 of 3 COML Council Packet 6-10-25, Page 116 of 178 Pre-Bid Meeting Agenda Date: May 8th, 2025 Project: City of Moses Lake - Ops 2 Roof Retrofit Bid Due Date: May 22nd, 2025 @ 2:00 PM (Submit Bid Form to DBSBIDS@Garlandind.com) •General Notes o This is a prevailing wage job per Grant County wage rates. Contractors must familiarize themselves with the local prevailing wage rates listed on the L&I website and bid accordingly. o RCW 39.12.120 requires all contractors working on a public works project to submit certified payroll at least once per month using the Prevailing Wage Intents and Affidavits (PWIA) system. L&I can use certified payroll and affidavits to verify compliance. For questions on certified payroll, contractor training, intents, affidavits, or the PWIA system, please contact the prevailing wage section at 360-902-5335, or PW1@lni.wa.gov. o Hazardous Materials - Hazardous materials are not anticipated to be present. If the contractor encounters suspicious materials during construction, stop work and contact Garland Representative (Drew Wright). A qualified AHERA inspector will test the materials for ACM and work shall commence once the materials have been identified as ACM or not. Certified abatement contractors must remove the hazardous materials per all local, state and federal requirements. Notification of Intent (NOI) must be submitted to the Local/ Regional Clean Air Agency. o Garland/DBS will carry the project bond, but the roofing subcontractor will be responsible for carrying a P&P bond. o All permits will be purchased and supplied by the roofing subcontractor from the City of Moses Lake. There is a section on the bid form to list your permit pricing. •Project Schedule o The project is anticipated to start TBD (45 consecutive days to substantial completion) in which 14 consecutive days will be allowed for punch list items. Please list anticipated start date on your bid form. o Working hours are from 7AM - 4:30 PM Monday - Friday o Weekend work must be approved by the owner in advance •Temporary Facilities o Water Service - Use of owners existing water service is acceptable as long as facilities are cleaned and maintained in a condition acceptable by the owner o Electrical Power Service - Use of owners existing electrical service will be permitted as long as equipment is maintained in a condition acceptable by the owner. No assurances/checks have been made on the owners electrical outlets so use of contractor supplied power is encouraged. o Sanitary Facilities - Contractor must supply temporary toilets, wash stations and drinking water stations as necessary. Use of owners facilities is not permitted. •Summary of Work (Included but not limited to the following, please refer to specifications and drawing package) o Removal of existing TPO membrane on walls and penetration flashings to expose flashing substrate o Removal and replacement of wet/deteriorated gypsum board & polystyrene insulation per tramex scan findings o Mechanically attach 1/2" primed gypsum board (DensDeck or Securock) per ASCE 7-16 fastening pattern o Install of 2-Ply Modified Bitumen Roof System set in cold process adhesive per all manufacturers install instructions and published details o Install of pre-manufactured 24ga Coping System per ANSI/SPRI ES-1 o Install of termination bars and 24ga counterflashings o Provide owner with 2-year workmanship warranty and 30-Year NDL Manufacturers Warranty COML Council Packet 6-10-25, Page 117 of 178 COML Council Packet 6-10-25, Page 118 of 178 City of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837SHT 1 - COVER SHEET SHT 2 - GENERAL NOTES SHT 3 - ROOF PLAN SHT 4 - 2-PLY DETAILS SHT 5 - 2-PLY DETAILS SHT 6 - 2-PLY DETAILSDRAWING INDEXKEY PLANLOCATION MAPAREA OFAREPLANKEY PLANPLANMONTGOMEGOMEGOMEGOMERY STREGOMERY SSTRESTREETSTREETDISONMADISONREETREETN STREETN STRN STRDISONDISONDISON STRREETREETAREF WOEA OF WOAREA OF WOEA OFRK:EA OF WORK:EA OF WORK:RK:F WORK:F WOF WOEA OF WORK:NNNNNE STREETEETE STREETE STREETE STRSTSTATE STRE STRE STRE STREETE STRNNPLANKEY PLANPLANRK:RK:RK:RK:E STRE STREETE STRE STRE STRSTATE STRSTE STRE STRE STRE STRE STRE STRE STRE STRSTATESTSTATESTMONTGOMEGOMEGOMEGOMEGOMEGOMEGOMEGOMEGOMEGOMERY SGOMERY STRESTREETSTREETSTREETMADDISON STRDISONDISON STRDISONDISONDISONDISON STRMADISONREETREETREETN STREETN STRN STRN STRN STRN STRDISONDISONN STRDISON STRE STRE STREETE STREETE STRE STR OFSHEET:REVISION:CHK BY:DWG BY: DWGARLAND REP: PROJECT NO: TBDDREW WRIGHTDATE: 61City of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 119 of 178 GENERAL NOTESNOTES1.STORE AND HANDLE ROOFING MATERIALS IN A DRY, WELL VENTILATED, WEATHER-TITE PLACE. STORE ROLLS AND OTHER SHEET MATERIALS ON RAISED SURFACE. COVER ROLL GOODS WITH A CANVAS TARPAULIN OR OTHER BREATHABLE MATERIAL (NOT POLYETHYLENE) IF LEFT ON ROOF OVERNIGHT. 2.DO NOT LEAVE UNUSED MATERIALS ON THE ROOF WHEN ROOFING WORK IS NOT IN PROGRESS UNLESS PROTECTED FROM WEATHER AND OTHER MOISTURE SOURCES.3.IT IS THE RESPONSIBILITY OF THE ROOFING CONTRACTOR TO SECURE ALL MATERIAL AND EQUIPMENT ON THE JOB SITE. MATERIALS OR EQUIPMENT LEFT IN THE PARKING LOT OR AT GROUND LEVEL MUST BE SECURED WITH A CHAIN LINK FENCE AND LOCK.4.DO NOT APPLY ANY OF THE ROOFING PRODUCTS TO A DAMP OR WET SUBSTRATE.5.MAINTAIN A SAFE AND TIDY WORK SITE AT ALL TIMES.6.THE ROOFING CONTRACTOR SHOULD BE AWARE OF OWNERS PROPERTY WHEN TEARING OFF THE EXISTING MEMBRANE AND WET INSULATIONS. ELIMINATE UNSIGHTLY CONDITIONS AND PROTECT BUILDING SURFACES & LANDSCAPING. OWNER NOTES/EXCLUSIONS:1.ROOFING CONTRACTOR TO COORDINATE SITE ACCESS WITH FACILITIES TEAM ON A WEEKLY BASIS.2.THE USE OF RESTROOMS INSIDE THE FACILITY IS PROHIBITED. THE ROOFING CONTRACTOR IS RESPONSIBLE FOR STAGING THEIR OWN TEMPORARY FACILITY FOR USE DURING THE ENTIRE PROJECT. 3.THE ROOFING CONTRACTOR IS RESPOSIBLE FOR PROVIDING THEIR OWN POWER SOURCE. THE USE OF OUTLETS INSIDE/OUTSIDE THE FACILITY IS NOT GURANTEED.4.MAINTAIN A SAFE WORKSPACE AT ALL TIMES. THE FACILITY WILL BE FULLY OCCUPIED DURING THE ENTIRE PROJECT. USE OF SINAGE, SAFETY CONES AND SPOTTERS IS ENCOURAGED. 5.THE ROOFING CONTRACTOR IS RESPONSIBLE FOR SUPPLYING AN ONSITE DUMPSTER AND REMOVING WASTE FROM THE PROJECT AREA. USE OF CITY RECEPTICALS IS PROHIBITED. 6.NO SMOKING OR VAPING IS ALLOWED ON-SITE. A DESIGNATED LOCATION FOR SUCH ACTIVITIES WILL BE IDENTIFIED AT THE PRE-CONSTRUCTION MEETING.SCOPE OF WORK NOTES2-Ply Mod Bit System - 30-Year NDL WarrantyGENERAL NOTES:1.IT IS THE ROOFING CONTRACTOR'S RESPONSIBILITY TO FAMILIARIZE THEMSELVES WITH ALL DETAILS INVOLVED IN THE ROOFING SCOPE OF WORK.2.ALL DRAWINGS ARE GRAPHIC REPRESENTATIONS OF APPROXIMATE LOCATIONS OF EXISTING AND NEW MATERIALS. IT IS THE CONTRACTOR'S RESPONSIBILITY TO VERIFY ALL EXISTING CONDITIONS PRIOR TO COMMENCEMENT OF WORK.3.THE ROOFING CONTRACTOR SHALL PROTECT ALL ADJACENT SURFACES NOT SCHEDULED FOR WORK AND TO REPAIR ANY DAMAGED AREAS AS A RESULT OF CONTRACTOR WORK AT NO ADDITIONAL COST TO THE OWNER.4.THE ROOFING CONTRACTOR IS RESPONSIBLE TO MAINTAIN WATER TIGHTNESS AND PROVIDE PROTECTION AT ANY/ALL OPENINGS IN THE ROOF LEFT AT THE END OF EACH CONSTRUCTION DAY.5.ROOFING CONTRACTOR SHALL FIELD VERIFY ALL DIMENSIONS, CONDITIONS, AND QUANTITIES. ROOFING SUMMARY SCOPE OF WORK:1.IN AREAS DESIGNATED FOR ROOFING, REMOVE EXISTING SINGLE PLY MEMBRANE AT WALLS AND PENETRATION FLASHINGS. REMOVE EXISTING WALK PADS. & CONDUIT LINE SUPPORTS. REMOVE & REPLACE ROOF ASSEMBLY TO STRUCTURAL DECK PER OUTLINED AREAS ON THE TRAMEX SCAN RESULTS. INFILL WITH LIKE MATERIAL.2.INSTALL NEW DURA-BLOCK CONDUIT LINE SUPPORTS3.REMOVE AND REPLACE ALL COUNTERFLASHINGS AND EDGE METAL. INSTALL NEW 24GA R-MER EDGE COPING AND NEW 24 GA KYNAR COUNTERFLASHINGS PER DETAIL.4.INSPECT EXPOSED WOOD NAILERS AND REPLACE ALL DAMAGED WOOD BLOCKING WITH PTW (UNIT COST). INSTALL ADDITIONAL WOOD BLOCKING/NAILERS TO MEET DETAILS. 5.ALL MECHANICAL CURBS MUST BE HIGH ENOUGH TO ACHIEVE A MINIMUM 8" FLASHING. RAISE MECHANICAL UNITS AND ADD ADDITIONAL BLOCKING TO CURBS TO ACHIEVE THE 8" MINIMUM .6.INSTALL TAPERED CRICKETS ON HIGH SIDES OF ALL CURBS TO PROMOTE POSITIVE DRAINAGE . INTERNAL DRAIN ASSEMBLIES ARE TO REMAIN. ENSURE EXISTING DRAIN ASSEMBLIES ARE IN FUNCTIONING CONDITION. REPLACEMENT OF INTERNAL DRAIN BOWL ASSEMBLIES WILL BE DONE AT UNIT COST.7.INSTALL A MINIMUM 1/2" PRIMED GYPSUM BOARD (DENSDECK OR SECUROCK) MECHANICALLY ATTACHED PER INSULATION ATTACHMENT PATTERN PROVIDED .8.INSTALL CANT STRIPS AT WALLS, PARAPET WALLS & CURBS SET IN MASTIC9.INSTALL 2-PLY MOD BIT SYSTEM SET IN WEATHERKING ADHESIVE AT A RATE OF 2.0-2.5 GAL/SQ. INSTALL SYSTEM PER MANUFACTURERS INSTALL INSTRUCTIONS AND PUBLISHED DETAILS. 10.3-COURSE ALL VERTICAL LAPS WITH SILVERFLASH & GAR MESH11.CLEAN PROJECT AREA OF ALL CONSTRUCTION DEBRIS DEVELOPED DURING THE PROJECT. CLEAN ROOF OF ALL LOOSE DEBRIS/GRANULES. REMOVE ANY MATERIAL MARKINGS FROM UNITS/PENETRATIONS. 12.PROVIDE OWNER WITH 2-YEAR WORKMANSHIP WARRANTY & 30-YEAR NDL MANUFACTURERS WARRANTYOFSHEET:REVISION:CHK BY:DWG BY: DWGARLAND REP: PROJECT NO: TBDDREW WRIGHTDATE: 62GYPSUM COVERBOARD ATTACHMENT PATTERNCity of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 120 of 178 OFSHEET:REVISION:CHK BY:DWG BY: DWGARLAND REP: PROJECT NO: TBDDREW WRIGHTDATE: 63City of Moses Lake OPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 121 of 178 1SHT 4TYPICAL ROOF ASSEMBLY DETAIL2SHT 4CURB DETAIL3SHT 4PLUMBING STACK DETAIL4SHT 4PARAPET WALL DETAILOFSHEET:REVISION:CHK BY:DWG BY:DWGARLAND REP: PROJECT NO: TBDDREW WRIGHTDATE: 64City of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 122 of 178 1SHT 5PITCH POCKET DETAIL2SHT 5SINGLE ROOF DRAIN DETAIL3SHT 5ROOF HATCH DETAIL4SHT 5EXISTING EQUIPMENT SUPPORT DETAILOFSHEET:REVISION:CHK BY:DWG BY: DWGARLAND REP: PROJECT NO: TBDDREW WRIGHT65City of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 123 of 178 1SHT 5COMBO ROOF DRAIN DETAIL2SHT 53SHT 54SHT 5OFSHEET:REVISION:CHK BY:DWG BY: DWGARLAND REP: PROJECT NO: TBDDREW WRIGHTDATE:66City of Moses LakeOPS #2 Roof Replacement 11789 Rd 4 NE. Moses Lake, WA 98837COML Council Packet 6-10-25, Page 124 of 178 COML Council Packet 6-10-25, Page 125 of 178 007200-1 SECTION 00 72 00 GENERAL CONDITIONS PART 1 GENERAL 1.1 DEFINITIONS A.The contract document consists of the AGREEMENT, the GENERAL CONDITIONS of the contract, the DRAWINGS and the SPECIFICATIONS, including all revisions hereto. B.The Owner, the Contractor and the Owner’s Representative shall be indicated as such throughout these documents. The term Contractor as used herein shall designate the successful bidder to whom the roof contract is awarded. C.The term Owner shall be understood to be [City of Moses Lake]. D.The term Owner’s Representative shall be understood to mean the representative of the primary material manufacturer [The Garland Company, Inc]. 1.2 OWNER’S REPRESENTATIVE STATUS A.The Owner’s Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents. The Owner’s Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications. 1.3 CONDTION OF SITE A.The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner will assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids. 1.4 VERIFICATION OF DIMENSIONS AND ELEVATIONS A.Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data but are not guaranteed by the Owner’s Representative and the Owner’s Representative will not be responsible for their accuracy. Before bidding on any paperwork dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors. If any work is performed by the Contractor or any of his/her subcontractors prior to adequate verification or applicable data, any resultant extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner. COML Council Packet 6-10-25, Page 126 of 178 007200-2 1.5 PROTECTION OF OWNER’S OPERATIONS A.The Contractor shall erect such barriers, tarpaulins, doors, etc., as may be necessary to protect the Owner’s operations while work is in progress. Any such openings that are essential to carrying on the work shall be securely closed by the Contractor when not in use to protect the Owner’s operations. 1.6 PROTECTION OF WORK AND PROPERTY A.The Contractor shall maintain adequate protection of all his/her work from damage and shall protect the Owner’s and adjacent property from injury or loss arising from this contract. He/she shall provide and maintain at all times any danger signs, guards and/or obstructions necessary to protect the public and his/her workmen from any dangers inherent with or created by the work in progress. He/she shall hold the Owner harmless from any loss arising due to injury or accident to the public or his/her workmen, or from theft of materials stored at the job site. All materials will be stored in locations other than on roof surfaces except as necessary and shall then be placed on plywood or other type of material to protect the roof surface at all times. B.Before starting any work, the Contractor shall protect all grounds, copings, paving and exterior of all buildings where work will be performed. C.In those areas where materials and/or cold process adhesive will be raised to the roof area, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof. This coverage shall be wide enough to assure that the exterior walls do not become stained or soiled during roofing operations. D.Any areas of the building or grounds which have become stained or damaged in any way shall be repaired or replaced by the Contractor prior to the final inspections. The method of repair used must be acceptable to both the Owner and the Owner’s Representative. 1.7 MATERIAL STORAGE AND CLEAN-UP A.The Contractor shall keep the premises free from rubbish at all times and shall arrange his/her material storage so as not to interfere with the Owner’s operations. At the completion of the job, all the unused material and rubbish shall be removed from the site. The ground shall be raked clean and the building shall be broom cleaned. If the Contractor refuses at any time to remove his/her debris from the premises, or to keep the working area clean, such cleaning will be completed by the Owner and deducted from the balance due the Contractor. B.The Contractor shall also remove drippage of bitumen or adhesive from all walls, windows, floors, ladders and finished surfaces. Failure to do so will result in the work being done by others and the cost shall be deducted from the balance due the Contractor. C.Materials must be delivered with manufacturer’s label in tact and legible. Labels must be affixed to the outside of the package stating the type of product, name and address of the manufacturer. All materials shall be stored and protected against weather, vandalism, and theft. Any materials found to be damaged or missing shall be replaced by the Contractor at no cost to the Owner. 1.8 INSPECTION OF WORK COML Council Packet 6-10-25, Page 127 of 178 007200-3 A.Where the drawings or specifications require the inspection and approval of any work in progress by the Owner’s Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be uncovered for inspection at the Contractor’s expense. B.Uncovering of work not originally inspected, or uncovering questioned work may be ordered by the Owner’s Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination. If the work is proven correctly installed, all such expense shall be born by the Owner. 1.9 INSPECTION OF WORK IN PROGRESS AND UPON COMPLETION A.If directed by the Owner’s Representative, the Contractor shall cut not more than four (4) cores, of approximately 200 square inches each, from every newly constructed roof area, in order to establish the amount of materials used per square foot, and shall restore all such areas to sound and watertight conditions as prior to the core testing. B.In the event that such core cuts disclose any deficiency in materials, or soundness of construction, the Contractor shall, at his/her own expense, apply additional materials or otherwise correct the deficiencies to the satisfaction of the Owner’s Representative. C. Noncompliance with the terms of this specification and ensuing contract can result in either the cancellation of the contract, or complete replacement of the defective areas at the Contractor’s expense. In the event of cancellation, the Owner will not be obligated to compensate the Contractor for any work undertaken in a defective manner D. Damages caused by water infiltration resulting from the failure of the Contractor to secure each day’s work in a weather tight manner, will be corrected at the Contractor’s expense. Included as damages will be all labor costs incurred by the Owner as a result of such water infiltration. E.The Owner will require the Owner’s Representative to examine the work in progress, as well as upon completion, in order to ascertain the extent to which the materials and procedures conform to the requirements of these specifications and to the published instructions of the Manufacturer. F. The authorized Owner’s Representative shall be responsible for: 1.Keeping the Owner informed on a periodic basis as to the progress and quality of the work; 2.Calling to the attention of the Contractor those matters he/she considers to be in violation of the contract requirements; 3.Reporting to the Owner any failure or refusal of the Contractor to correct unacceptable practices; 4.Conducting preliminary and subsequent job-site meetings with the Contractor’s official job representative; 5.Supervising the taking of test cuts, and the restoration of such areas; 6.Rendering any other inspection services which the Owner may designate; and COML Council Packet 6-10-25, Page 128 of 178 007200-4 7.Certifying, after completion of the work, the extent to which the Contractor has complied with these specifications as well as to the published instructions of the Manufacturing Company. G.The presence and activities of the Owner’s Representative shall in no way relieve the Contractor of his/her contractual responsibilities. 1.10 MISCELLANEOUS UTILITIES A. Electrical power will be furnished by the Owner for small tools only. All connections to the electrical system will be furnished by the Contractor. B.Water for concrete, mortar, washing and drinking purposes will be furnished by the Owner. Any connections to the water system shall be completed by the Contractor. C.At the completion of the work, or when the above connections are no longer required, the Contractor shall remove all connections and leave the facilities in a condition at least as satisfactory as prior to the commencement of his/her work. D.Toilet facilities will be provided by the Contractor. The Contractor will be responsible for supplying a portable toilet on the job-site. The Contractor’s personnel are not permitted to enter the building without proper authorization from the Owner or Owner’s Representative. 1.11 CHANGES OR EXTRA WORK A.The Owner may, without invalidating the original contract, order such changes or additions as may from time to time be deemed desirable. In so doing, the contract price shall be adjusted, as stated below, with all work being done under the conditions of the original contract except for such adjustments in extension of time as may be acceptable to the Owner. The value of such extra work shall be determined in one of the following ways: 1.By firm adjustment; 2.By cost plus with a guaranteed maximum; 3.By cost with a fixed fee; or 4.By unit cost. B.If agreement is reached that the extra cost shall be handled as per methods 2, 3, or 4, the Contractor shall keep and compile a correct amount of the cost together with such vouchers, etc., as may be necessary to substantiate same for presentation to the Owner. The Owner’s Representative shall have authority to make minor job changes or additions as may be necessary to expedite the job providing such changes do not involve additional material cost. No major change or addition shall be made except upon receipt by the Contractor of a signed order from the Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized. C.All work covered by unit prices submitted by the Contractor in his/her proposal must be covered by a written work order. The Owner’s Representative will prepare the work order in triplicate covering the quantity of work and the total cost of the work. The work order which will be written at the end of each day, will be signed by the Owner’s Representative and the Contractor’s foreman and/or superintendent. 1.12 CORRECTION OF WORK PRIOR TO FINAL PAYMENT COML Council Packet 6-10-25, Page 129 of 178 007200-5 A.The Contractor shall promptly remove any work that does not meet the requirements of the plans and specifications or is incorrectly installed or otherwise disapproved by the Owner of the Owner’s Representative as failing to meet the intent of the plans and specifications. The Contractor shall promptly replace any such work without expense to the Owner and shall bear the cost of making good all work of other contractors, or the Owner, destroyed or damaged by such removal or replacement. 1.13 CORRECTION OF WORK AFTER FINAL PAYMENT A.The Contractor shall guarantee all materials and workmanship for two (2) years from date of final payment of the contract by the Owner. Any defects which may arise during this period shall be promptly repaired by the Contractor including any damage done to the Owner’s property due to such defects. 1.14 DEDUCTION FOR UNCORRECTED WORK A.If the Owner deems it unacceptable to have the Contractor correct work which has been incorrectly done, a deduction from the contract price shall be agreed upon therefore. Such a deduction from the contract price shall in no way affect the Contractor’s responsibility for defects which may occur nor his/her ability for correcting them, and damage caused by them. 1.15 LIENS A.The Contractor shall, if required by the Owner, furnish him/her with a release in full of all liens arising out of this contract or in lieu thereof, and receipts in full for all materials and labor on the job. In either case, the Contractor shall furnish an affidavit that the liens or receipts include all the labor and material for which a lien could be filed. In lieu of the above, the Contractor may at his/her option furnish a bond to indemnify the Owner against all hazard of liens. Neither part nor final payment shall in any way release the Contractor from the above obligation and in the event that part or full payment has been made and any lien remains undischarged, the Contractor shall refund to the Owner the necessary funds to discharge such a lien including all cost and attorney’s fees. 1.16 JOB CONDITIONS A.All surfaces to be covered shall be smooth, dry, and free from dirt, debris, and foreign material before any of this work is installed. Pumping equipment shall be located on the ground at a safe distance from building; the location being subject to the approval of the Owner. The Contractor shall be responsible for guarding against fires, and shall provide suitable fire extinguishers conveniently located at the site. Competent operators shall be in attendance at all times equipment is in use. Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard. Loads placed on the roof at any point shall not exceed the safe load for which the roof is designed. B.There is NO SMOKING/VAPING allowed on building grounds and the Contractor shall be responsible for enforcement of this job rule at all times with his/her personnel. C.The Contractor should be aware of Owner’s property when tearing off the existing roof. This is required for removal of dirt, silt, debris, roof membrane and insulation from the roof surface in order to preserve the ecology, eliminate unsightly conditions and protect building faces. Specific locations will be discussed at the pre bid conference. COML Council Packet 6-10-25, Page 130 of 178 007200-6 D.Rolled Roofing Materials: All rolled roofing materials must be stored standing on end on a pallet or otherwise raised off of the roof. The materials are to be covered in a proper manner to assure that they will not become wet prior to application. Any materials that become wet or damaged must be removed from the job-site and replaced at the Contractor’s expense. E.Ladders: Any ladders used on this project must be in good condition. The ladder must also be secured at the roof line at all times while in use. All ladders must be O.S.H.A. approved. F.No drugs or alcoholic beverages are permitted on the grounds. G.The Contractor shall place necessary barriers and/or protection around or under all work areas where his/her operations involve risk of injury to plant. H.The Contractor will also protect the building structure from damage in the process of the job. In the event that damage does occur to any property or equipment, or the Owner’s work in process, notification must be made within two (2) working days of the incidents to the Owner and Owner’s Representative. I.During the progress of the job, if waste material and rubbish are found or damage resulting from the Contractor’s operations is found, or the Contractor does not comply with the requirement by keeping the premises free of accumulations and correct the damage, it shall be the Owner’s prerogative to hire personnel to do so; and the cost of this work will be deducted from the balance due the Contractor. J.Existing roof top equipment walls, windows, etc. shall be completely protected by masking or other effective methods. Any mastics or asphalt must be cleaned off metal surfaces. K.The Contractor is responsible for protecting all materials from the elements. If any material, such as insulation, becomes wet, it cannot be installed and must be replaced at the Contractor’s expense. NOTE: Insulation and rolled roofing materials must be covered with waterproof tarps at the end of each work day. Plastic wrappers supplied by the insulation manufacturer are not acceptable substitutes for tarps. The Owner’s Representative will reject any covering method material which does not adequately protect roofing materials. L.Anyone guilty of willful destruction or unlawful removal of company property will be dismissed from the job and is subject to prosecution by law. M.Any lawns damaged by Contractor vehicles will be restored with a stand of grass at the Contractor’s expense. Any damaged pavements will likewise be restored at the Contractor’s expense. N.The Contractor must verify that all materials can be installed to accommodate the building design, pertinent codes and regulations, and the manufacturer’s current recommendations. O.The Contractor will ensure that all substances are clean, dry, sound, smooth, and free of dirt, debris, and other contamination before any materials are supplied. COML Council Packet 6-10-25, Page 131 of 178 007200-7 Q.Any isolated areas that must be torn off and replaced will be built-up to the height of the existing roof prior to the installation of the new roofing membrane system. 1.17 WORKMANSHIP A. All materials will be securely fastened and placed in a watertight, neat and workmanlike manner. All workmen shall be thoroughly experienced in the particular class or work upon which they are employed. All work shall be done in accordance with these specifications and shall meet the approval of the Owner or Owner’s Representative. The Contractor’s representative or job supervisor shall have a complete copy of specifications and drawings on the job-site at all times. B.Contractor shall plan and conduct the operations of the work so that each section started on one day is complete and thoroughly protected before the close of work for that day. 1.18 INSULATION A.Insulation shall have accurate dimensional stability so as to properly conform to the surfaces of the roof, cants, curbs, pipes, etc. Joints between boards shall be tight and insulation shall be held back ½” from vertical surfaces and sumps. Insulation shall be protected from the weather at all times. No more insulation shall be laid than can be completely covered with roof materials on the same day. B.Insulation that becomes wet during or after installation shall be removed and replaced with dry insulation. If roofing is in place, the roofing shall be also replaced. All replacing work shall be done at no added cost to the Owner. 1.19 ROOF DECK A.Contractor shall notify the Owner or Owner’s Representative of any unforeseen areas of wet insulation. Where the damage is serious and extensive, it will be the Owner’s prerogative to authorize removal and replacement of deteriorated roofing, insulation and repair of the vapor barrier, if present. Where damage to the roof deck is found, the Contractor shall furnish the Owner with a unit price for removal and replacement of the damaged deck. 1.20 SAFETY A.Contractor shall conform to requirements as designated by the United States Federal Government (O.S.H.A.). Contractor shall abide by all regulations as outlined in the O.S.H.A. handbook and shall have a handbook on location at all times. B.Contractors hereby acknowledged that they and their workers have undergone Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations. 1.21 INSURANCE A.The following standard indemnity agreement and minimum insurance requirements are incorporated in the Specifications for all work performed by Contractors for the COML Council Packet 6-10-25, Page 132 of 178 007200-8 Owner, its affiliated and associated organizations or subsidiaries, hereinafter referred to as Owner. 1.THE CONTRACTOR AGREES TO INDEMNITY AND SAVE THE OWNER AND OWNER’S REPRESENTATIVE HARMLESS FROM AND AGAINST ANY AND ALL COSTS, LOSS AND EXPENSE, LIABILITY DAMAGES, OR CLAIMS FOR DAMAGES, INCLUDING COST FOR DEFENDING ANY ACTION, ON ACCOUNT OF ANY INJURY TO PERSONS (INCLUDING DEATH) OR DAMAGE TO OR DESTRUCTION OF PROPERTY OF THE OWNER, ARISING OR RESULTING FROM THE WORK PROVIDED FOR OR PERFORMED, OR FROM ANY ACT, OMISSION, OR NEGLIGENCE OF THE CONTRACTOR, SUBCONTRACTOR AND THEIR AGENTS OR EMPLOYEES. THE FOREGOING PROVISIONS SHALL IN NO WAY BE DEEMED RELEASED, WAIVED OR MODIFIED IN ANY RESPECT BY REASON OF ANY INSURANCE OR SURETY PROVIDED BY THE CONTRACTOR. 2.All sub-contractors are required to file Certificated of Insurance properly completed and signed by an authorized insurance company representative before their work commences on the job or job site. No monies will be paid until the acceptable certificates are on file with the Contractor. Such certificates shall provide that there will be no cancellation, reduction or modification of coverage without thirty (30) days prior written notice to the Contractor. In the event such certificates are not provided to the Contractor prior commencement of work, Contractor’s failure to demand such certificates shall not be deemed a waiver of Subcontractor’s requirement to obtain the subject insurance. 3.The Contractor shall provide and maintain standard fire, extended coverage perils, vandalism and malicious mischief insurance to protect the interest of both the Contractor and the Owner for materials brought into the job or stored on the premises. Such insurance shall be for 100% of the insurable value of the work to be performed including all items of labor and materials incorporated therein, materials stored at the job-site to be used in completing the work, and such other supplies and equipment incidental to the work as are not owned or rented by the Contractor, the cost of which are included in the direct cost of the work. This insurance shall not cover any tools, derricks, machinery, tar buckets, ladders, engines, workmen’s quarters, boilers, pumps, wagons, scaffolds, forms, compressors, shanties, or other items owned or rented by the Contractor, the cost of which is not included in the direct cost of the work. 4.In accordance with Section (1.21), the Contractor and subcontractor(s) shall maintain the following insurance: a.Workmen’s Compensation and Employer’s Liability Insurance affording: 1)Protection under the Workmen’s Compensation Law of the States in which the work is performed; and 2)Employer’s Liability protection subject to a minimum limit of $100,000. b.Comprehensive General Liability Insurance in amounts not less than: 1)Personal Injury: $1,000,000 per person (including bodily injury) $1,000,000 per occurrence 2)Property Damage: $1,000,000 per occurrence c.Comprehensive Automobile Liability Insurance in the following minimum amounts: 1)Bodily Injury $1,000,000 per person $1,000,000 per occurrence 2)Property Damage $1,000,000 per occurrence d.This insurance shall: COML Council Packet 6-10-25, Page 133 of 178 007200-9 1)Include coverage for the liability assumed by the Contractor under this section (section 1.21.A.1) (Indemnity); 2)Includes coverage for: a)Premises, operations and mobile equipment liability b)Completed operations and products liability c)Contractual liability insuring the obligation assumed by the subcontractor in this agreement. d) Liability which subcontractor may incur as a result of the operations, acts or omissions of subcontractors, suppliers or material men and their agents or employees; and e)Automobile liability including owned, non-owned and hired automobile. e.All coverage will be on an occurrence basis and on a form acceptable to the Contractor. 1)Include completed operation coverage which is to be kept in force by the Contractor for a period of not less than one year after completion of the work provided for or performed under these specifications; 2)Not be subject to any of the special property damage liability exclusions commonly referred to as the exclusions pertaining to blasting or explosion, collapse or structural damage and underground property; 3)Not be subject to any exclusion of property used by the insured or property in the case, custody or control of the insured or property as to which the insured for any purpose is exercising physical control; and 4)The Certificate of Insurance furnished by the Contractor shall show specific reference that each of the foregoing items have been provided for. 5.The Certificates of Insurance furnished by the Contractor as evidence of the Insurance maintained by him shall include a clause obligating the Insurer to give the Owner thirty (30) days prior written notice or cancellation of any material change in the insurance. 1.22 WORK HOURS AND DAYS A.When the Contract is awarded, the Contractor will contact the Owner’s Representative to arrange the work schedule and the hours of the day that the workmen may be on the building. The job is to be bid under the assumption that all work will be performed on a straight time basis. 1.23 COMPLIANCE WITH LAWS A.The Contractor shall give notices, pay all fees, permits and comply with all laws, ordinances, rules and regulations bearing on the conduct of work. 1.24 OWNER’S RULES A.The Contractor and all his/her personnel/agent(s) shall abide by all rules created by the Owner. The Contractor must contact the Owner’s Representative for specific information regarding the rules governing all operations of the project. B.The Contractor shall properly notify all employees of conditions relating to roof areas with very poor condition and which will be worked on. After such notification, the COML Council Packet 6-10-25, Page 134 of 178 007200-10 Contractor must take all necessary precautions to ensure the safety of his/her employees as well as the building personnel. C.THE CONTRACTOR SHALL “HOLD HARMLESS” THE MATERIAL MANUFACTURER, AGAINST ANY LITIGATION ARISING FROM ANY ACCIDENTS DURING THE COURSE OF THE CONTRACT. 1.25 SAFETY AND ECOLOGY A.The Contractor(s) shall conform to the requirements as designated by the United States Federal Governments (e.g., O.S.H.A). 1.26 ANTI-DISCRIMINATION IN EMPLOYMENT A.Contractors and subcontractors shall not discriminate against any employees or applicant for employment, to be employed in performance of his/her contract, with respect to his/her hire, tenure, terms, conditions or privileges of employment because of his/her race, color, gender, sexual preference, religion, national origin, or ancestry. PART 2 INSTRUCTIONS TO BIDDERS 2.1 WITHDRAWAL OR MODIFICATION OF BID A. Any Bidder may withdraw his/her bid at any time before the scheduled closing date of the bid by appearing in person or by sending an authorized representative of the Bidder. An appointment should first be scheduled by calling the Owner’s Representative. The Bidder or his/her representative shall be asked to sign, in writing that the bid was returned to him/her/ after the withdrawal from the contract, the Bidding Contractor may not resubmit them. 2.2 BID OPENINGS A.Bids will be received by a proposal manager within Garland/DBS, Inc. All bids will beadded to a proposal in which the owner and owner representative will review prior prior to award. 2.3 QUESTIONS A.Technical questions regarding this bid can be directed to: [Drew Wright atdwright@garlandind.com] B.If the Contractor feels a conflict exists between what is considered good roofing practice and these specifications, he/she shall state in writing all objections prior to submitting quotations. C.It is the Contractor’s responsibility, during the course of the work, to bring to the attention of the Owner’s Representative any defective membrane, insulation or deck discovered which has not been previously identified. 2.4 RESPONSIBILITY FOR MEASUREMENTS AND QUANTITIES A.The Bidding Contractors shall be solely responsible for all accuracy of all measurements and for estimating the material required to satisfy these specifications. COML Council Packet 6-10-25, Page 135 of 178 007200-11 2.5 DISCREPANCIES AND ADDENDA A. Should a Bidder find any discrepancies in the Drawings and Specifications, or should he be in doubt as to their meaning, he/she shall notify the Owner’s Representative at once, who will send a written Addendum to all Bidders concerned. Oral instructions or decisions, unless confirmed by Addenda, will not be considered valid, legal or binding. B.No extras will be authorized because of the Contractor’s failure to include work called for in the Addenda in his/her bid. C.It shall be the responsibility of all Bidders to call to the Owner’s Representative’s attention at the pre bid meeting, any discrepancies which may exist between or with any of the contract documents, or any questions which may arise as to their true meaning. D.Modifications to the specifications (if necessary) will be followed by an addendum; no verbal discussions or agreements shall be recognized. 2.6 COMPETENCY OF THE BIDDERS A.To enable the Owner to evaluate the competency and financial responsibility of a Contractor, the low Bidder shall, when requested by the Owner, furnish the information indicated in Section 5.0 below, entitled Contractor’s Qualification Statement, which shall be sworn to under oath by him/her or by a properly authorized representative of the Bidder. 2.7 DISQUALIFICATION OF BIDDERS A. Any one or more of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of his/her bid(s): 1.Failure to attend the pre bid meeting; 2.Evidence of collusion among Bidders; 3. Lack of responsibility as revealed by either financial, experience or equipment statements, as submitted; 4. Lack of expertise as shown by past work, and judged from the standpoint of workmanship and performance history; 5.Uncompleted work under other contracts which, in the judgment of the Owner, might hinder or prevent the prompt completion of additional work if awarded; or 6.Being in arrears on existing contracts, in litigation with an Owner, or having defaulted on a previous contract. 2.8 NOTICE OF AWARD A.The award of this contract for the work is contingent upon receipt of an acceptable bid. Any part of or all bids may be rejected. All bids shall be good for a period of thirty (30) days following the date the bids are due. The contract shall be deemed as having been awarded when the formal notice of acceptance of his/her proposal has been duly served upon the intended awardee by an authorized officer or agent of the Owner. 2.9 WARRANTY COML Council Packet 6-10-25, Page 136 of 178 007200-12 A.A written warranty which will commence from date of acceptance by Manufacturer must be supplied with the roof installation. This warranty will cover all defects in workmanship and materials. Damages caused by storm, vandalism and other trades are not included in the warranty. This warranty shall be from the manufacturer (See further, Statement of Policy). B.A two year workmanship warranty is required from the Contractor for all remedial maintenance done under the terms of this contract. 2.10 START AND COMPLETION DATE A.Work shall begin within thirty (30) days from the award of this contract, or as agreed upon by all parties. B.All work as required in these specifications and drawings shall be completed within forty five (45) days of the start date, or as agreed upon by the parties. C.Unless work is hampered by long period of inclement weather, by due proof of material unavailability, or by strike, the Owner will assess a penalty in the amount of $300.00 a day for each day beyond the agreed completion date. D.The Contractor is responsible for supplying trained workmen in proper numbers and for scheduling and laying out his/her work, so that it will be started and completed in a professional manner within the time period indicated on his/her Proposal form. E.If the Contractor sets equipment onto the job-site without commencing work immediately, the action will be considered “Spiking the job” which is unacceptable and will be considered a breach of contract by the Contractor; thereby, the contract will be terminated and the Contractor at no cost to the Owner, must remove his/her equipment and possessions from the job-site upon notification by the Owner. 2.11 PAYMENT A.Payment for materials shall only be made after the material has been delivered to the job-site. An invoice for the material must be presented to the Owner for payment. Materials are not to be delivered to the job-site until the project is ready to begin. The Contractor must provide a release of lien from the Material Manufacturer. Subsequent requests for payment can made monthly. Final payment for the project will be made following completion, after final inspection has been made and an invoice presented to the Owner. A 5% retainer shall be held until delivery of the warranty. B.When the job in progress is interrupted for two (2) weeks or longer by causes beyond the Contractor’s control such as a strike, weather, acts of God, etc., the Owner agrees to pay, upon request of the Contractor, a price equivalent to the percentage of work completed at that time. Regular progress payments shall be made for labor and/or materials. C.Each invoice shall be accompanied by a detailed estimate of the amounts and values of labor expended and materials purchased up to the last day of the preceding month. The amount of the invoice shall not exceed ninety percent (95%) of the labor and material values estimated for the preceding month. D.Such payments shall be viewed by both parties as progress payments and shall not in any way relieve the Contractor of performance obligations under this contract, nor COML Council Packet 6-10-25, Page 137 of 178 007200-13 shall such payments be viewed as approval or acceptance of work performed under this contract. E.Final payment shall be withheld until all provisions of the specifications are met, including all necessary clean-up, and the Owner receives written verification of completion. F.Upon completion of the job, the Owner, the Owner’s Representative, and the Contractor will make final inspection of the work done. G.All payments for material used in the execution of this contract can be made by a check issued jointly, payable to the Contractor and Owner’s Representative will sign a completion slip authorizing final payment. H.If requested by the Owner and/or Owner’s Representative, the Contractor shall provide a Letter of Credit from the bank to secure payment to material supplier. I.If requested by the Owner and/or Owner’s Representative, a certified check shall be paid by the Contractor to material supplied prior to release of order. J.If requested by the Owner and/or Owner’s Representative, a certified check shall be paid by the Contractor to material supplier via common carrier upon receipt of delivery. K.Contractor shall have a pre-approved line of credit from the material supplier. L.Final payment shall be made to the Contractor no later than thirty (30) days after job approval, providing the Contractor submits waivers of lien with his/her final invoice indicating that all suppliers have been paid. 2.12 PERFORMANCE AND PAYMENT BOND A.The successful Contractor will be responsible for securing a performance and payment bond from an acceptable bonding company. The cost of the bond will be paid directly by the Contractor. Contractor has to identify his/her bonding company and agent, submitting this documentation with his/her proposal. ” B.Financial documentation prescribed by the Owner to ensure that the Contractor is financially sound and capable of supporting the project to its conclusion. C.If the successful Bidder is incorporated, an affidavit authorizing persons to sign for the Corporation. This should be in the form of minutes of the meeting of the Board of Directors, authorizing person or persons to sign for this contract work and indicating a quorum being present. 2.13 TERMINATION BY THE OWNER FOR CAUSE A.The Owner may terminate the contract and finish the work by whatever reasonable method he/she deems expedient if the Contractor: 1.Persistently or repeatedly refuses to supply specified materials or to provide enough skilled workers to ensure the project will be completed within the time period indicated on his/her Proposal form; COML Council Packet 6-10-25, Page 138 of 178 007200-14 2.Fails to make payment to sub-contractors and/or suppliers for labor and materials as stipulated in the contract documents; and 3.Is guilty of substantial breach of a provision of the contract documents. B.When the Owner terminates the contract for any of the above reasons, the Contractor shall not be entitled to receive further payment until the work is finished. If the unpaid balance of the contract sum exceeds the cost of finishing the work, it will be paid to the Contractor. If the cost to finish the work exceeds the unpaid balance, the Contractor shall pay the difference to the Owner. 2.14 COMPLIANCE WITH LAWS A.The Contractor shall give notices, pay all fees, permits and comply with all laws, ordinances, rules and regulations bearing on the conduct of work. PART 3 --- CONTRACTOR’S INSTRUCTIONS 3.1 TAXES A.Contractor must comply with all state, federal and local taxes. The Contractor shall accept sole and exclusive responsibility for any and all state federal taxes with respect to Social Security, old age benefits, unemployment benefits, withholding taxes and sales taxes. 3.2 CONTRACTOR’S LICENSE A. All pertinent state and local licenses will be required. Including a City of Moses Lake Business License to conduct work in the City of Moses Lake. 3.3 QUALIFICATION OF BIDDERS A. Provide State of (state here) pre-certification forms. 3.4 BUILDING PERMITS A.The acquisition of the applicable permits and associated costs to obtain said permits will the responsibility of the successful Contractor. 3.5 JOB COORDINATION A.Contractor is responsible for daily communication with the Owner or Owner’s Representative relating to areas of roof work in order that the Owner may adequately protect tenant’s personal belongings, and the people themselves against possible damage or injury. Contractor is also responsible for policing and protecting areas involving removal and replacement of roof projections, defective decking or other work involving deck penetration. B.Twenty-four hours prior to starting of the project and/or delivery of materials, thecontractor shall notify CML PM Josh McPherson (509)793-0343 3.6 CLEAN-UP A. Accumulated debris shall be removed periodically to assure maximum safety and sanitation at all times. At completion of work, the Contractor shall remove all excess material and debris from the site and leave all roof surfaces free from accumulations COML Council Packet 6-10-25, Page 139 of 178 007200-15 of dirt, debris and other extraneous materials. The Contractor shall also remove any and all drippage of bituminous materials from the face of the buildings, floor, window, ladders and other finished surfaces. 3.7 SUPERINTENDENT/FOREMAN A.The Contractor shall keep a competent superintendent/foreman, satisfactory to the Owner and Owner’s Representative, on the job at all times when work is in progress. The superintendent/foreman shall not be changed without notifying the Owner and the Owner’s Representative unless the superintendent/foreman ceases to be in the employ of the Contractor. B.The superintendent/foreman shall represent the Contractor in his/her absence and all directions and instructions given to the superintendent/foreman shall be as binding as if given directly to the Contractor. C.The superintendent/foreman shall be responsible for the conduct of all the Contractor’s employees on the premises and shall promptly take necessary measures to correct any abuses called to his/her attention by the Owner. 3.8 INSPECTIONS A.Before any material applications are made, the Owner or his/her representative and the material supplier representative shall be available to ensure a complete understanding of the specification. B.The accepted Material Manufacturer will have a representative on site a minimum of three (1) times a week to verify compliance with the specifications, answer questions that may arise and provide on-going inspection services. C.A final inspection shall be conducted by Owner, Contractor, and the Owner’s Representative upon being notified of completion of specified work and clean-up. PART 4 – STATEMENT OF POLICY 4.1 ENGINEERING A.In addition to high-quality products, the Material Manufacturer provides recommendations and/or specifications for the proper installation of its material. However, the Material Manufacturer does not, nor does its representative, practice engineering or architecture. The Material Manufacturer makes no judgments on, and hereby disclaim any responsibility for the soundness of any roof deck or other structural component of buildings upon which the Material Manufacturer products are applied. 4.2 GUARANTEES A. A roofing guarantee is available for review from the Material manufacturer for the roofing systems published in these specifications. The guarantee will be issued only upon completion of all the guarantee requirements by an approved Contractor. Such guarantees cannot be altered or amended, nor may any other warranties, guarantees or representations be made by an agent or employee f the Material Manufacturer unless such alteration, amendment or additional representation is issued in writing COML Council Packet 6-10-25, Page 140 of 178 007200-16 and is signed by a duly authorized officer of the Maternal Manufacturer, and sealed with the Material Manufacturer seal. This guarantee does not cover cosmetic deficiencies. THE MATERIAL MANUFACTURER WIL NOT BE RESPONSIBLE FOR ANY DAMAGES TO THE BUILDING OR ITS CONTENTS OR ANY OTHER CONSEQUENTIAL DAMAGES, AND ITS RESPONSIBILITY IS LIMITED TO REPAIRING LEAKS. The Contractor will warranty the roof to the Material Manufacturer for a period of two (2) years. The Contractor will inspect the roof with the Owner’s Representative 18 months after completion, and, at the Contractor’s expense, correct any workmanship defects before the 24th month following completion of the project. 4.3 APPROVED CONTRACTORS A.The roof systems must be applied only by those contractors who have received approval from the Material Manufacturer for such installations. No guarantees will be issued when installation has been performed by a non-approved contractor. 4.4 ROOFING SEQUENCE A. Phase roofing is not acceptable. Any insulation or base layers laid in any one day must be covered with the properly installed roof system that same day. Failure to do so will void any warranties and no guarantee will be issued for the roofing system. 4.5 ACCEPTABILITY OF COMPLETED WORK A.The acceptability of completed roofing work will be based on its conformance to the contract requirement. The Material Manufacturer is not obligated to accept non- conforming work, and such non-conforming work may be rejected. The rejected work shall be promptly replaced or corrected in a manner and by methods approved by the Material Manufacturer at the Contractor’s expense. The Material Manufacturer will instruct the Contractor’s foreman and work crew on the proper methods of installation of the roofing system, and will follow-up on a regular basis to inspect the work being done. Any deficiencies from the specified work noted by the Material Manufacturer will be immediately reported to the Owner, along with recommended corrective actions necessary. The Material Manufacturer will not act in a supervisory capacity, and will not be responsible for the Contractor’s errors or omissions. 4.6 ENGINEERING AND ROOF DECK A.The Material Manufacturer nor its representatives, practice engineering nor architecture. It makes no judgments on, and hereby disclaim any responsibility for the soundness of any roof deck or other structural component of buildings upon which its products are applied. In addition, the Contractor must notify the Owner or his/her representative on the job-site of any unforeseen areas of wet insulation. Where the damage is serious and extensive, it will be the Owner’s prerogative to authorize removal and replacement of deteriorated roofing, insulation and repair of the vapor barrier if present. Where damage to the roof deck is found, the Contractor shall furnish the Owner with a unit price for removal and replacement of the damaged deck. 4.7 ASBESTOS IDENTIFICATION COML Council Packet 6-10-25, Page 141 of 178 007200-17 A.The Material Manufacturer routinely conducts roof surveys and inspections in order to provide recommendations and/or specifications for the use of its products. However, the MATERIALS MANUFACTURER IS NOT, NOR ARE ITS REPRESENTATIVES, CERTIFIED TO IDENTIFY, HANDLE OR MONITOR ASBESTOS IN ROOFING, DECKING OR INSULATION. THEREFORE, IT MAKES NO JUDGMENTS ON AND HEREBY DISCLAIMS ANY RESPONSIBILITY FOR IDENTIFYING, HANDLING OR MONITORING ASBESTOS. If a building owner suspects that an asbestos condition exists on or under the roof area in question, Material Manufacturer can recommend licensed laboratories and technicians that can identify, remove, dispose of, and monitor the project. 4.8 ASBESTOS LIMITATIONS A.The Owner has been informed, acknowledges and agrees that Material Manufacturer is not engaged in the business of identifying, abating, encapsulating or removing asbestos or asbestos containing materials from the work site and has not agreed to do so herein. B.IN CONSIDERATION OF THE PROVISION HEREOF, THE OWNER HEREBY AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE MATERIAL MANUFACTURER, ITS OWNERS, OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS, INCLUDING THE ENGINEER FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, LOSSES AND EXPENSES (INCLUDING BUT NOT LIMITED TO ATTORNEY’S FEES) ARISING OUT OF, OR RELATING TO, ANY CLAIMS, DEMANDS, OR CAUSES OF ACTION OF ANY KIND,, ATTRIBUTABLE TO, ARISING OUT OF, OR RELATING TO THE PRESENCE OF ASBESTOS OR ASBESTOS-CONTAINING MATERIALS ON OR AT THE WORK SITE AND/OR THE ABATEMENT, ENCAPSULATION AND/OR THE REMOVAL THEREOF. 4.9 MOLD LIMITATIONS A.The Garland Company makes no representation or warranty, express, implied, or otherwise, regarding mold, fungi, rust, corrosion or other bacteria or organism. Neither shall Garland have any duty to identify, nor accept any responsibility or liability for any claims associated with mold, fungi, rust, corrosion or other bacteria or organism related claims. COML Council Packet 6-10-25, Page 142 of 178 007200-24 END OF SECTION COML Council Packet 6-10-25, Page 143 of 178 07550 -1 SECTION 07550 MODIFIED BITUMINOUS MEMBRANE ROOFING PART 1 GENERAL 1.1 SECTION INCLUDES A.Cold Applied 2-Ply Asphalt Roofing (StressPly, OptiMax, or Versiply). (2.2.)(3.4) B. Accessories. (2.19) C.Edge Treatment and Roof Penetration Flashings. (2.20)(3.9) 1.2 REFERENCES A.ASTM D 41 - Standard Specification for Asphalt Primer Used in Roofing, Dampproofing, and Waterproofing. B.ASTM D 312 - Standard Specification for Asphalt used in Roofing. C.ASTM D 451 - Standard Test Method for Sieve Analysis of Granular Mineral Surfacing for Asphalt Roofing Products. D.ASTM D 1079 Standard Terminology Relating to Roofing, Waterproofing and Bituminous Materials. E.ASTM D 1227 Standard Specification for Emulsified Asphalt Used as a Protective Coating for Roofing. F.ASTM D 1863 Standard Specification for Mineral Aggregate Used as a Protective Coating for Roofing. G.ASTM D 2178 Standard Specification for Asphalt Glass Felt Used in Roofing and Waterproofing. H.ASTM D 4586 Standard Specification for Asphalt Roof Cement, Asbestos-Free. I.ASTM D 4601 Standard Specification for Asphalt Coated Glass Fiber Base Sheet Used in Roofing. J.ASTM D 5147 Standard Test Method for Sampling and Testing Modified Bituminous Sheet Materials. K.ASTM D 6162 Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using a Combination of Polyester and Glass Fiber Reinforcements. L.ASTM D 6163 Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using Glass Fiber Reinforcements. M.ASTM D 6164 - Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using Polyester Reinforcements. COML Council Packet 6-10-25, Page 144 of 178 07550 -2 P.ASTM D 6757 - Standard Specification for Underlayment Felt Containing Inorganic Fibers Used in Steep-Slope Roofing. Q.ASTM E 108 - Standard Test Methods for Fire Test of Roof Coverings R.National Roofing Contractors Association (NRCA): Roofing and Waterproofing Manual. S.Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) - Architectural Sheet Metal Manual. T.Underwriters Laboratories, Inc. (UL): Fire Hazard Classifications. U.ANSI-SPRI ES-1 Wind Design Standard for Edge Systems used with Low Slope Roofing Systems. V.ASCE 7, Minimum Design Loads for Buildings and Other Structures W.UL - Fire Resistance Directory. 1.3 DESIGN / PERFORMANCE REQUIREMENTS A.Perform work in accordance with all federal, state and local codes. B.Design Requirements:1.Uniform Wind Uplift Load Capacity a.Installed roof system shall withstand negative (uplift) design wind loading pressures complying with the following criteria. 1)Design Code: ASCE 7, Method 2 for Components and Cladding.2)Importance Category: a)I.b)II. c)III.d)IV 3)Importance Factor of:a)0.77 b)1.0c)1.15 d)2.04)Wind Speed: ___ mph 5)Ultimate Pullout Value: ___ pounds per each of the fastener6)Exposure Category: a)B.b)C. c)D.7)Design Roof Height: ___ feet. 8)Minimum Building Width: ___ feet.9)Roof Pitch: ___ :12. 10)Roof Area Design Uplift Pressure:a)Zone 1 - Field of roof ___ psf b)Zone 2 - Eaves, ridges, hips and rakes ___ psfc)Zone 3 - Corners ___ psf COML Council Packet 6-10-25, Page 145 of 178 07550 -3 1.4 SUBMITTALS A.Product Data: Manufacturer's data sheets on each product to be used, including:1.Preparation instructions and recommendations. 2.Storage and handling requirements and recommendations.3.Installation instructions. B.Design Pressure Calculations: Submit design pressure calculations for the roof area in accordance with ASCE 7 and local Building Code requirements. Include a roof system attachment analysis report, certifying the system's compliance with applicable wind load requirements before Work begins. C.Verification Samples: For each modified bituminous membrane ply product specified, two samples, minimum size 6 inches (150 mm) square, representing actual product, color, and patterns. D.Manufacturer's Certificates: Provide to certify products meet or exceed specified requirements. E.Closeout Submittals: Provide manufacturer's maintenance instructions that include recommendations for periodic inspection and maintenance of all completed roofing work. Provide product warranty executed by the manufacturer. Assist Owner in preparation and submittal of roof installation acceptance certification as may be necessary in connection with fire and extended coverage insurance on roofing and associated work. 1.5 QUALITY ASSURANCE A. Perform Work in accordance with NRCA Roofing and Waterproofing Manual. B.Manufacturer Qualifications: Company specializing in manufacturing products specified with documented ISO 9001 certification and minimum of twelve years of documented experience and must not have been in Chapter 11 bankruptcy during the last five years. C.Installer Qualifications: Company specializing in performing Work of this section with minimum five years documented experience and a certified Pre-Approved Garland Contractor. D.Installer's Field Supervision: Maintain a full-time Supervisor/Foreman on job site during all phases of roofing work while roofing work is in progress. E. Product Certification: Provide manufacturer's certification that materials are manufactured in the United States and conform to requirements specified herein, are chemically and physically compatible with each other, and are suitable for inclusion within the total roof COML Council Packet 6-10-25, Page 146 of 178 07550 -4 system specified herein. F.Source Limitations: Obtain all components of roof system from a single manufacturer. Secondary products that are required shall be recommended and approved in writing by the roofing system Manufacturer. Upon request of the Architect or Owner, submit Manufacturer's written approval of secondary components in list form, signed by an authorized agent of the Manufacturer. 1.6 PRE-INSTALLATION MEETINGS A.Convene minimum two weeks prior to commencing Work of this section. B.Review installation procedures and coordination required with related Work. C.Inspect and make notes of job conditions prior to installation: 1.Record minutes of the conference and provide copies to all parties present. 2.Identify all outstanding issues in writing designating the responsible party for follow-up action and the timetable for completion. 3.Installation of roofing system shall not begin until all outstanding issues are resolved to the satisfaction of the Architect. 1.7 DELIVERY, STORAGE, AND HANDLING A.Deliver and store products in manufacturer's unopened packaging with labels intact until ready for installation. B. Store all roofing materials in a dry place, on pallets or raised platforms, out of direct exposure to the elements until time of application. Store materials at least 4 inches above ground level and covered with "breathable" tarpaulins. C.Stored in accordance with the instructions of the manufacturer prior to their application or installation. Store roll goods on end on a clean flat surface except store KEE-Stone FB 60 rolls flat on a clean flat surface. No wet or damaged materials will be used in the application. D.Store at room temperature wherever possible, until immediately prior to installing the roll. During winter, store materials in a heated location with a 50 degree F (10 degree C) minimum temperature, removed only as needed for immediate use. Keep materials away from open flame or welding sparks. E. Avoid stockpiling of materials on roofs without first obtaining acceptance from the Architect/Engineer. F.Adhesive storage shall be between the range of above 50 degree F (10 degree C) and below 80 degree F (27 degree C). Area of storage shall be constructed for flammable storage. 1.8 COORDINATION A.Coordinate Work with installing associated metal flashings as work of this section proceeds. 1.9 PROJECT CONDITIONS A.Maintain environmental conditions (temperature, humidity, and ventilation) within limits recommended by manufacturer for optimum results. Do not install products under environmental conditions outside manufacturer's absolute limits. 1.10 WARRANTY COML Council Packet 6-10-25, Page 147 of 178 07550 -5 A.Upon completion of the work, provide the Manufacturer's written and signed Edge-To-Edge NDL System Warranty, warranting that, if a leak develops in the roof during the term of this warranty, due either to defective material or defective workmanship by the installer, the manufacturer shall provide the Owner, at the Manufacturer's expense, with the labor and material necessary to return the defective area to a watertight condition including Garland Metal Components. 1.Warranty Period: a. 30 years from date of acceptance. B.Installer is to guarantee all work against defects in materials and workmanship for a period indicated following final acceptance of the Work. 1.Warranty Period: a. 2 years from date of acceptance. PART 2 PRODUCTS 2.1 MANUFACTURERS A. Acceptable Manufacturer: Garland Company, Inc. (The); 3800 E. 91st St., Cleveland, OH 44105. ASD. Toll Free: 800-321-9336. Phone: 216-641-7500. Fax: 216-641-0633. Web Site: www.garlandco.com. B.The Products specified are intended and the Standard of Quality for the products required for this project. If other products are proposed the bidder must disclose in the bid the manufacturer and the products that they intend to use on the Project. If no manufacturer and products are listed, the bid may be accepted only with the use of products specified. 1.Bidder will not be allowed to change materials after the bid opening date. 2.If alternate products are included in the bid, the products must be equal to or exceed the products specified. Supporting technical data shall be submitted to the Architect/ Owner for approval prior to acceptance. 3.In making a request for substitution, the Bidder/Roofing Contractor represents that it has: a.Personally investigated the proposed product or method, and determined that it is equal or superior in all respects to that specified. b.Will provide the same guarantee for substitution as for the product and method specified. c.Will coordinate installation of accepted substitution in work, making such changes as may be required for work to be completed in all respects. d.Will waive all claims for additional cost related to substitution, which consequently become apparent. e.Cost data is complete and includes all related cost under his/her contract or other contracts, which may be affected by the substitution. f.Will reimburse the Owner for all redesign cost by the Architect for accommodation of the substitution. 4.Architect/ Owner reserves the right to be the final authority on the acceptance or rejection of any or all bids, proposed alternate roofing systems or materials that has met ALL specified requirement criteria. 5.Failure to submit substitution package, or any portion thereof requested, will result in immediate disqualification and consideration for that particular contractors request for manufacturer substitution. 2.2 COLD APPLIED 2-PLY ROOF SYSTEM - STRESSPLY, OPTIMAX, OR VERSIPLY A. Base (Ply) Sheet: One ply bonded to the prepared substrate with Interply Adhesive: 1.StressBase 80: B.Modified Cap (Ply) Sheet: One ply bonded to the prepared substrate with Interply Adhesive: COML Council Packet 6-10-25, Page 148 of 178 07550 -6 1. StressPly Plus FR Mineral (P-80), StressPly EUV FM Min, StessPly Legacy FR Min CG: C.Interply Adhesive: (1 and 2) 1.Weatherking : CI.Flashing Base Ply: One ply bonded to the prepared substrate with Interply Adhesive: 1.StressBase 80: CII.Flashing Cap (Ply) Sheet: One ply bonded to the prepared substrate with Interply Adhesive: 1.StressPly Plus FR Mineral (P-80), StressPly EUV FM Min, StessPly Legacy FR Min CIII.Flashing Ply Adhesive: 1.Weatherking Flashing Adhesive: 2.3 ACCESSORIES: A.Roof Insulation: Provide 1/2" G-P Gypsum DenDeck Prime, G-P Gypsum DenDeck DuraGuard, USG Securrock for proper adhesion of the self-adhered base sheet. Provide 1/4" thick for demoed sections only to assist with infill height. B.Polyiso Insulation - (2) layers of 4" to meet current thickness. For demoed sections only to assist with infill height. Crickets for providing positive drainage around curbs/penetrations. C.Nails and Fasteners: Non-ferrous metal or galvanized steel, except that hard copper nails shall be used with copper; aluminum or stainless steel nails shall be used with aluminum; and stainless steel nails shall be used with stainless steel, Fasteners shall be self-clinching type of penetrating type as recommended by the deck manufacturer. Fasten nails and fasteners flush-driven through flat metal discs not less than 1 inch (25 mm) diameter. Omit metal discs when one-piece composite nails or fasteners with heads not less than 1 inch (25mm)diameter are used. D.Urethane Sealant Hybrid - Tuff-Stuff MS: One part, non-sag sealant as approved and furnished by the membrane manufacturer for moving joints. 2.4 EDGE TREATMENT AND ROOF PENETRATION FLASHINGS A. Pre-Manufactured Coping Cap: R-Mer Edge Coping Chairs 1.Zinc-coated steel, ASTM A653, coating designation G-90, in thickness of 0.0635 nom./ 16 gauge, 36" to 48" by coil length, chemically treated, commercial or lock- forming quality. B. Pre-Manufactured Edge Metal Finishes: 1.Exposed and unexposed surfaces for mill finish flashing, fascia, and coping cap, as shipped from the mill 2.Exposed surfaces for coated panels: a.Steel Finishes: fluorocarbon finish. Epoxy primer baked both sides, .2-.25 mils thickness as approved by finish coat manufacturer. Weathering finish as referred by National Coil Coaters Association (NCCA). Provided with the following properties. 1)Pencil Hardness: ASTM D3363, HB-H / NCCA II-2. 2)Bend: ASTM D-4145, O-T / NCCA II-19 3)Cross-Hatch Adhesion: ASTM D3359, no loss of adhesion 4)Gloss (60 deg. angle): ASTM D523, 25+/-5% 5)Reverse Bend: ASTM D2794, no cracking or loss of adhesion 6)Nominal Thickness: ASTM D1005 a)Primer: 0.2 mils COML Council Packet 6-10-25, Page 149 of 178 07550 -7 b)Topcoat, 0.7 mils min c)Clear Coat (optional, only used with 22 ga. steel) 0.3 mils 7)Color: Provide as specified. (Subject to minimum quantities) C.3-Course Flashings - 3 course all vertical flashings with Silver Flash and 6" Wide Gar Mesh D.Vents and Breathers: Heavy gauge aluminum and fully insulated vent that allows moisture and air to escape but not enter the roof system as recommended and furnished by the membrane manufacturer. E.Pitch pans, Rain Collar 24 gauge stainless or 20oz (567gram) copper. All joints should be welded/soldered watertight. See details for design. Fill with non-shrink grout and 2 part sealant. F.Drain Flashings should be 4lb (1.8kg) sheet lead formed and rolled. G.Plumbing stacks should be 4lb (1.8kg) sheet lead formed and rolled. H.Liquid Flashing - Tuff-Flash: An asphaltic-polyurethane, low odor, liquid flashing material designed for specialized details unable to be waterproofed with typical modified membrane flashings.1.Tensile Strength, ASTM D 412: 400 psi 2.Elongation, ASTM D 412: 300%3.Density @77 deg. F 8.5 lb/gal typical I.Fabricated Flashings: Fabricated flashings and trim are specified in Section 07620.1.Fabricated flashings and trim shall conform to the detail requirements of SMACNA "Architectural Sheet Metal Manual" and/or the CDA Copper Development Association "Copper in Architecture - Handbook" as applicable. J.Manufactured Roof Specialties: Shop fabricated copings, fascia, gravel stops, control joints, expansion joints, joint covers and related flashings and trim are specified in Section 07710. 1.Manufactured roof specialties shall conform to the detail requirements of SMACNA "Architectural Sheet Metal Manual" and/or the NRCA "Roofing and Waterproofing Manual" as applicable. PART 3 EXECUTION 3.1 EXAMINATION A.Do not begin installation until substrates have been properly prepared. B.Inspect and approve the deck condition, slopes and fastener backing if applicable, parapet walls, expansion joints, roof drains, stack vents, vent outlets, nailers and surfaces and elements. C.Verify that work penetrating the roof deck, or which may otherwise affect the roofing, has been properly completed. D.If substrate preparation and other conditions are the responsibility of another installer, notify Architect of unsatisfactory preparation before proceeding. 3.2 PREPARATION A.General: Clean surfaces thoroughly prior to installation. 1.Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. COML Council Packet 6-10-25, Page 150 of 178 07550 -8 2.Fill substrate surface voids that are greater than 1/4 inch wide with an acceptable fill material. 3.Roof surface to receive roofing system shall be smooth, clean, free from loose gravel, dirt and debris, dry and structurally sound. 4.Wherever necessary, all surfaces to receive roofing materials shall be power broom and vacuumed to remove debris and loose matter prior to starting work. 5.Do not apply roofing during inclement weather. Do not apply roofing membrane to damp, frozen, dirty, or dusty surfaces. 6.Fasteners and plates for fastening components mechanically to the substrate shall provide a minimum pull-out capacity of 300 lbs. (136 k) per fastener. Base or ply sheets attached with cap nails require a minimum pullout capacity of 40 lb. per nail. 7.Prime decks where required, in accordance with requirements and recommendations of the primer and deck manufacturer. B.Metal Deck: Metal deck shall be installed as specified in Section 1.Fastening of the deck should comply with the anticipated live and dead loads pertaining to the building as well as applicable Code. 2.Steel decks shall be minimum 22-gauge factory galvanized or zinc alloy coated for protection against corrosion. 3.Suitable insulation shall be mechanically attached as recommended by the insulation manufacturer. 4.Decks shall comply with the gauge and span requirements in the current Factory Mutual FM Approval Guide and be installed in accordance with Loss Prevention Data Sheet 1-28 or specific FM approval. 5.When re-roofing over steel decks, surface corrosion shall be removed, and repairs to severely corroded areas made. Loose or inadequately secured decking shall be fastened, and irreparable or otherwise defective decking shall be replaced. 3.3 INSTALLATION - GENERAL A.Install modified bitumen membranes and flashings in accordance with manufacturer's instructions and with the recommendations provided by the National Roofing Contractors Association's Roofing & Waterproofing Manual, the Asphalt Roofing Manufacturers Association, and applicable codes. B.General: Avoid installation of modified bitumen membranes at temperatures lower than 40- 45 degrees F. When work at such temperatures unavoidable use the following precautions: 1.Take extra care during cold weather installation and when ambient temperatures are affected by wind or humidity, to ensure adequate bonding is achieved between the surfaces to be joined. Use extra care at material seam welds and where adhesion of the applied product to the appropriately prepared substrate as the substrate can be affected by such temperature constraints as well. 2.Unrolling of cold materials, under low ambient conditions must be avoided to prevent the likelihood of unnecessary stress cracking. Rolls must be at least 40 degrees F at the time of application. If the membrane roll becomes stiff or difficult to install, it must be replaced with roll from a heated storage area. C. Commence installation of the roofing system at the lowest point of the roof (or roof area), working up the slope toward the highest point. Lap sheets shingle fashion so as to constantly shed water D.All slopes greater than 2:12 require back-nailing to prevent slippage of the ply sheets. Use ring or spiral-shank 1 inch cap nails, or screws and plates at a rate of 1 fastener per ply (including the membrane) at each insulation stop. Place insulation stops at 16 ft o.c. for slopes less than 3:12 and 4 feet o.c. for slopes greater than 3:12. On non-insulated systems, nail each ply directly into the deck at the rate specified above. When slope exceeds 2:12, install all plies parallel to the slope (strapping) to facilitate backnailing. Install COML Council Packet 6-10-25, Page 151 of 178 07550 -9 4 additional fasteners at the upper edge of the membrane when strapping the plies. 3.4 INSTALLATION COLD APPLIED ROOF SYSTEM A. Base Ply: Cut base ply sheets into 18 foot lengths and allow plies to relax before installing. Install base sheet in Interply Adhesive: applied at the rate required by the manufacturer. Shingle base sheets uniformly to achieve one ply throughout over the prepared substrate. Shingle in proper direction to shed water on each large area of roofing. 1. Lap ply sheet ends 8 inches. Stagger end laps 12 inches minimum. 2.Solidly bond to the substrate and adjacent ply with specified cold adhesive at the rate of 2 to 2-1/2 gallons per 100 square feet. 3.Roll must push a puddle of adhesive in front of it with adhesive slightly visible at all side laps. Use care to eliminate air entrapment under the membrane. 4.Install subsequent rolls of modified across the roof as above with a minimum of 4 inch side laps and 8 inch staggered end laps. Lay modified membrane in the same direction as the underlayers but the laps shall not coincide with the laps of the base layers. 5.Extend plies 2 inches beyond top edges of cants at wall and projection bases. 6.Install base flashing ply to all perimeter and projection details. 7.Allow the one ply of base sheet to cure at least 30 minutes before installing the modified membrane. However, the modified membrane must be installed the same day as the base plies. B.Modified Cap Ply(s): Cut cap ply sheets into 18 foot lengths and allow plies to relax before installing. Install in interplay adhesive applied at the rate required by the manufacturer. Shingle sheets uniformly over the prepared substrate to achieve the number of plys specified. Shingle in proper direction to shed water on each large area of roofing. 1. Lap ply sheet ends 8 inches. Stagger end laps 12 inches minimum. 2.Solidly bond to the base layers with specified cold adhesive at the rate of 2 to 2-1/2 gallons per 100 square feet. 3.Roll must push a puddle of adhesive in front of it with adhesive slightly visible at all side laps. Care should be taken to eliminate air entrapment under the membrane. 4.Install subsequent rolls of modified across the roof as above with a minimum of 4 inch side laps and 8 inch staggered end laps. Lay modified membrane in the same direction as the underlayers but the laps shall not coincide with the laps of the base layers. 5.Allow cold adhesive to set for 5 to 10 minutes before installing the top layer of modified membrane. 6.Extend membrane 2 inches beyond top edge of all cants in full moppings of the cold adhesive as shown on the Drawings. C.Fibrous Cant Strips: Provide non-combustible perlite or glass fiber cant strips at all wall/curb detail treatments where angle changes are greater than 45 degrees. Cant may be set in approved cold adhesives, hot asphalt or mechanically attached with approved plates and fasteners. D.Wood Blocking, Nailers and Cant Strips: Provide wood blocking, nailers and cant strips as specified in Section 06114. 1.Provide nailers at all roof perimeters and penetrations for fastening membrane flashings and sheet metal components. 2.Wood nailers should match the height of any insulation, providing a smooth and even transition between flashing and insulation areas. 3.Nailer lengths should be spaced with a minimum 1/8 inch gap for expansion and contraction between each length or change of direction. 4.Nailers and flashings should be fastened in accordance with Factory Mutual "Loss Prevention Data Sheet 1- 49, Perimeter Flashing" and be designed to be capable of resisting a minimum force of 200 lbs/lineal foot in any direction. COML Council Packet 6-10-25, Page 152 of 178 07550 -10 E.Metal Work: Provide metal flashings, counter flashings, parapet coping caps and thru-wall flashings. Install in accordance with the SMACNA "Architectural Sheet Metal Manual" or the NRCA Roofing Waterproofing manual. F. Termination Bar: Provide a metal termination bar or approved top edge securement at the terminus of all flashing sheets at walls and curbs. Fasten the bar a minimum of 8 inches (203 mm) o/c to achieve constant compression. Provide suitable, sealant at the top edge if required. G.Flashing Base Ply: Install flashing sheets by the same application method used for the base ply. 1.Seal curb, wall and parapet flashings with an application of mastic and mesh on a daily basis. Do not permit conditions to exist that will allow moisture to enter behind, around or under the roof or flashing membrane. 2.Prepare all walls, penetrations, expansion joints and where shown on the Drawings to be flashed with required primer at the rate of 100 square feet per gallon. Allow primer to dry tack free. 3.Adhere to the underlying base ply with specified flashing ply adhesive unless otherwise specified. Nail off at a minimum of 8 inches (203 mm) o.c. from the finished roof at all vertical surfaces. 4.Solidly adhere the entire flashing ply to the substrate. Secure the tops of all flashings that are not run up and over curb through termination bar fastened at 6 inches (152 mm) O.C. and sealed at top. 5.Seal all vertical laps of flashing ply with a three-course application of trowel-grade mastic and fiberglass mesh. 6.Coordinate counter flashing, cap flashings, expansion joints and similar work with modified bitumen roofing work as specified. 7.Coordinate roof accessories, miscellaneous sheet metal accessory items, including piping vents and other devices with the roofing system work. 8.Secure the top edge of the flashing sheet using a termination bar only when the wall surface above is waterproofed, or nailed 4 inches on center and covered with an acceptable counter flashing. H.Flashing Cap Ply: 1.Seal curb, wall and parapet flashings with an application of mastic and mesh on a daily basis. Do not permit conditions to exist that will allow moisture to enter behind, around or under the roof or flashing membrane. 2.Prepare all walls, penetrations, expansion joints and where shown on the Drawings to be flashed with required primer at the rate of 100 square feet per gallon. Allow primer to dry tack free. 3.Adhere to the underlying base flashing ply with specified flashing ply adhesive unless otherwise specified. Nail off at a minimum of 8 inches (203 mm) o.c. from the finished roof at all vertical surfaces. 4.Coordinate counter flashing, cap flashings, expansion joints and similar work with modified bitumen roofing work as specified. 5.Coordinate roof accessories, miscellaneous sheet metal accessory items with the roofing system work. 6.All stripping shall be installed prior to flashing cap sheet installation. 7.Heat and scrape granules when welding or adhering at cut areas and seams to granular surfaces at all flashings. 8.Secure the top edge of the flashing sheet using a termination bar only when the wall surface above is waterproofed, or nailed 4 inches on center and covered with an acceptable counter flashing. 3.5 INSTALLATION EDGE TREATMENT AND ROOF PENETRATION FLASHING A. Pre-manufactured Snap-On Coping Cap: COML Council Packet 6-10-25, Page 153 of 178 07550 -11 1.Install miters first. 2.Position base flashing of the Built-Up and/or Modified Roofing membrane over the wall edge covering nailers completely, fastening 8 inches on center. Install membrane and cap sheet with proper material and procedure according to manufacturer's recommendations. 3.Install minimum 16 gauge, 16 inch long by specified width anchor chair at [Contact Garland Representative] feet on center. 4.Install 6 inch wide splice plate by centering over 16 inch long by specified width anchor chair. Apply two beads of sealant to either side of the splice plate's center. Approximately 2 inches from the coping cap joint. Install Coping Cap by hooking outside hem of coping on outside face of anchor chair. Press downward on inside edge of coping until "snap" occurs and hem is engaged on the entire chair. B. Surface Mounted Counterflashing: 1.Minimum flashing height is 8 inches (203 mm) above finished roof height. Maximum flashing height is 24 inches (609 mm). Prime vertical wall at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all field plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering wall set in bitumen with 6 inches (152 mm) on to field of the roof. 4.Install a second ply of modified flashing ply in bitumen over the base flashing ply, 9 inches (228 mm) on to the field of the roof. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Apply butyl tape to wall behind flashing. Secure termination bar through flashing, butyl tape and into wall. Alternatively use caulk to replace the butyl tape. 6.Secure counterflashing set on butyl tape above flashing at 8 inches (203 mm) o.c. and caulk top of counterflashing. C.Through Wall Counterflashing: 1.Minimum flashing height is 8 inches (203 mm) above finished roof height. Prime vertical wall at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering wall with 6 inches (152 mm) on to field of the roof. 4.Install a second ply of modified flashing ply in bitumen over the base flashing ply, 9 inches (228 mm) on to the field of the roof. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Apply butyl tape to wall behind flashing. Secure termination bar through flashing, butyl tape and into wall at 8 inches (203 mm) o.c. Alternatively use caulk to replace the butyl tape. 6.Install counterflashing in through wall reglet. D.Equipment Support: 1.Minimum curb height is 8 inches (203 mm) above finished roof height. Prime vertical at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all field plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering curb set in bitumen with 6 inches (152 mm) on to field of the roof. 4.Install a second ply of modified flashing ply in bitumen over the base flashing ply, 9 inches (228 mm) on to the field of the roof. Attach top of membrane to top of curb and nail at 8 inches (203 mm) o.c. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Install pre-manufactured cover. Fasten sides at 24 inches (609 mm) o.c. with fasteners and neoprene washers. Furnish all joint cover laps with butyl tape between metal covers. 6.Set equipment on neoprene pad and fasten as required by equipment manufacturer. COML Council Packet 6-10-25, Page 154 of 178 07550 -12 E.Curb Detail/Air Handling Station: 1.Minimum curb height is 8 inches (203 mm) above finished roof height. Prime vertical at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all field plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering curb set in bitumen with 6 inches (152 mm) on to field of the roof. 4.Install a second ply of modified flashing ply in bitumen over the base flashing ply, 9 inches (228 mm) on to the field of the roof. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Install pre-manufactured counterflashing with fasteners and neoprene washers or per manufacturer's recommendations. 6.Set equipment on neoprene pad and fasten as required by equipment manufacturer. F.Exhaust Fan: 1.Minimum curb height is 8 inches (203 mm) above finished roof height. Prime vertical at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering curb with 6 inches (152 mm) on to field of the roof. 4.Install a second ply of modified flashing ply installed over the base flashing ply, 9 inches (228 mm) on to field of the roof. Attach top of membrane to top of wood curb and nail at 8 inches (203 mm) o.c. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Install metal exhaust fan over the wood nailers and flashing to act as counterflashing. Fasten per manufacturer's recommendation. G.Passive Vent/Air Intake: 1.Minimum curb height is 8 inches (203 mm) above finished roof height. Prime vertical at a rate of 100 square feet per gallon and allow to dry. 2.Set cant in bitumen. Run all plies over cant a minimum of 2 inches (50 mm). 3.Install base flashing ply covering curb with 6 inches (152mm) on to the field of the roof. 4.Install a second ply of modified flashing ply installed over the base flashing ply, 9 inches (228 mm) on to field of the roof. Attach top of membrane to top of wood curb and nail at 8 inches (203 mm) o.c. Apply a three-course application of mastic and mesh at all vertical seams and allow to cure and aluminize. 5.Install passive vent/air intake over the wood nailers and flashing to act as counterflashing. Fasten per manufacturer's recommendations. H. Roof Drain: 1.Plug drain to prevent debris from entering plumbing. 2.Taper insulation to drain minimum of 24 inches (609 mm) from center of drain. 3.Run roof system plies over drain. Cut out plies inside drain bowl. 4.Set lead/copper flashing (30 inch square minimum) in 1/4 inch bed of mastic. Run lead/copper into drain a minimum of 2 inches (50 mm). Prime lead/copper at a rate of 100 square feet per gallon and allow to dry. 5.Install base flashing ply (40 inch square minimum) in bitumen. 6.Install modified membrane (48 inch square minimum) in bitumen. 7.Install clamping ring and assure that all plies are under the clamping ring. 8.Remove drain plug and install strainer. I.Roof Drain Alternate: 1.Plug drain to prevent debris from entering plumbing. 2.Taper insulation to drain minimum of 24 inches (609 mm) from center of drain. 3.Install two base flashing plies (40 inch square minimum) in bitumen. 4.Set lead/copper flashing (30 inch square minimum) in 1/4 inch (6 mm) bed of mastic. Run lead/copper into drain a minimum of 2 inches (50 mm). Prime lead/copper at a COML Council Packet 6-10-25, Page 155 of 178 07550 -13 rate of 100 square feet per gallon and allow to dry. 5.Run roof system plies over drain. Cut out plies inside drain bowl. 6.Install modified membrane (48 inch square minimum) in bitumen. 7.Install clamping ring and assure that all plies are under the clamping ring. 8.Remove drain plug and install strainer. J.Plumbing Stack: 1.Minimum stack height is 12 inches (609 mm). 2.Run roof system over the entire surface of the roof. Seal the base of the stack with elastomeric sealant. 3.Prime flange of new sleeve. Install properly sized sleeves set in 1/4 inch (6 mm) bed of roof cement. 4.Install base flashing ply in bitumen. 5.Install membrane in bitumen. 6.Caulk the intersection of the membrane with elastomeric sealant. 7.Turn sleeve a minimum of 1 inch (25 mm) down inside of stack. K.Heat Stack: 1.Minimum stack height is 12 inches (609 mm). 2.Run roof system over the entire surface of the roof. Seal the base of the stack with elastomeric sealant. 3.Prime flange of new sleeve. Install properly sized sleeves set in 1/4 inch (6 mm) bed of roof cement. 4.Install base flashing ply in bitumen. 5.Install modified membrane in bitumen. 6.Caulk the intersection of the membrane with elastomeric sealant. 7.Install new collar over cape. Weld collar or install stainless steel draw brand. 3.6 CLEANING A.Clean-up and remove daily from the site all wrappings, empty containers, paper, loose particles and other debris resulting from these operations. B.Remove asphalt markings from finished surfaces. C. Repair or replace defaced or disfigured finishes caused by Work of this section. 3.7 PROTECTION A. Provide traffic ways, erect barriers, fences, guards, rails, enclosures, chutes and the like to protect personnel, roofs and structures, vehicles and utilities. B. Protect exposed surfaces of finished walls with tarps to prevent damage. C.Plywood for traffic ways required for material movement over existing roofs shall be not less than 5/8 inch (16 mm) thick. D.In addition to the plywood listed above, an underlayment of minimum 1/2 inch (13 mm) recover board is required on new roofing. E. Special permission shall be obtained from the Manufacturer before any traffic shall be permitted over new roofing. 3.8 FIELD QUALITY CONTROL A.Inspection: Provide manufacturer's field observations at start-up and at intervals of approximately 2 times per work week. Provide a final inspection upon completion of the Work. COML Council Packet 6-10-25, Page 156 of 178 07550 -14 1.Warranty shall be issued upon manufacturer's acceptance of the installation. 2.Field observations shall be performed by a Representative employed full-time by the manufacturer and whose primary job description is to assist, inspect and approve membrane installations for the manufacturer. 3.Provide observation reports from the Representative indicating procedures followed, weather conditions and any discrepancies found during inspection. 4.Provide a final report from the Representative, certifying that the roofing system has been satisfactorily installed according to the project specifications, approved details and good general roofing practice. 3.9 SCHEDULES A.Base (Ply) Sheet:1.StressBase 80: 80 mil SBS (Styrene-Butadiene-Styrene) rubber modified roofing base sheet reinforced with a fiberglass scrim, performance requirements according to ASTM D 5147. a.Tensile Strength, ASTM D 51471)2 in/min. @ 0 +/- 3.6 deg. F MD 100 lbf/in XD 100 lbf/in 2)50mm/min. @ -17.78 +/- 2 deg. C MD 17.5 kN/m XD 17.5 kN/mb.Tear Strength, ASTM D 5147 1)2 in/min. @ 73.4 +/- 3.6 deg. F MD 110 lbf XD 100 lbf2)50mm/min. @ 23 +/- 2 deg. C MD 489 N XD 444 N c.Elongation at Maximum Tensile, ASTM D 51471)2 in/min. @ 0 +/- 3.6 deg. F MD 4 % XD 4 % 2)50mm/min@ -17.78 +/- 2 deg. C MD 4 % XD 4 %d.Low Temperature Flexibility, ASTM D 5147, Passes -40 deg. F ( -40 deg. C) B.Thermoplastic/Modified Cap (Ply) Sheet (Minimum Performance Requirements)1.StressPly Plus FR Mineral: 155 mil SBS (Styrene-Butadiene-Styrene) mineral surfaced, rubber modified roofing membrane reinforced with a fiberglass and polyester composite scrim. ASTM D 6162, Type III Grade G a.Tensile Strength, ASTM D 51471)2 in/min. @ 73.4 +/- 3.6 deg. F MD 310 lbf/in XD 310 lbf/in 2)50 mm/min. @ 23 +/- 2 deg. C MD 54.25 kN/m XD 54.25 kN/mb.Tear Strength, ASTM D 51471)2 in/min. @ 73.4 +/- 3.6 deg. F MD 500 lbf XD 500 lbf2)50 mm/min. @ 23 +/- 2 deg. C MD 2224 N XD 2224 Nc.Elongation at Maximum Tensile, ASTM D 51471)2 in/min. @ 73.4 +/- 3.6 deg. F MD 8% XD 8%2)50 mm/min. @ 23 +/- 2 deg. C MD 8% XD 8%d.Low Temperature Flexibility, ASTM D 5147, Passes -30 deg. F (-34 deg. C) C.Interply Adhesive:1.Weatherking: Rubberized, polymer modified cold process asphalt roofing bitumen V.O.C. compliant ASTM D 3019. Performance Requirements: a.Non-Volatile Content ASTM D 4479 70% b.Density ASTM D1475 8.9 lbs./gal. c.Viscosity Stormer ASTM D562 400-500 grams d.Flash Point ASTM D 93 100 deg. F min. (37 deg. C) e.Slope: up to 3:12 D.Flashing Base Ply: 1.StressBase 80: 80 mil SBS (Styrene-Butadiene-Styrene) rubber modified roofing base sheet reinforced with a fiberglass scrim, performance requirements according to ASTM D 5147. a.Tensile Strength, ASTM D 5147 1) 2 in/min. @ 0 +/- 3.6 deg. F MD 100 lbf/in XD 100 lbf/in COML Council Packet 6-10-25, Page 157 of 178 07550 -15 2) 50 mm/min. @ -17.78 +/- 2 deg. C MD 17.5 kN/m XD 17.5 kN/m b.Tear Strength, ASTM D 5147 1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 110 lbf XD 100 lbf 2) 50 mm/min. @ 23 +/- 2 deg. C MD 489 N XD 444 N c.Elongation at Maximum Tensile, ASTM D 5147 1) 2 in/min. @ 0 +/- 3.6 deg. F MD 4 % XD 4 % 2) 50 mm/min. @ -17.78 +/- 2 deg. C MD 4 % XD 4 % d. Low Temperature Flexibility, ASTM D 5147 1)Passes -40 deg. F (-40 deg. C) E.Flashing Ply Adhesive: 1.Weatherking Flashing Adhesive: Brush grade flashing adhesive.a.Non-Volatile Content ASTM D 4479 70 min. b.Density ASTM D 1475 8.6 lbs./gal. (1kg/l)c.Flash Point ASTM D 93 100 deg. F (37 deg. C) F.Surfacing:1.Flashing Cap (Ply) Sheet (Minimum Performance Requirements) a.StressPly Plus FR Mineral: 155 mil SBS (Styrene-Butadiene-Styrene) mineral surfaced, rubber modified roofing membrane reinforced with a fiberglass and polyester composite scrim. ASTM D 6162, Type III Grade G1)Tensile Strength, ASTM D 5147 a)2 in/min. @ 73.4 +/- 3.6 deg. F MD 310 lbf/in XD 310 lbf/inb)50 mm/min. @ 23 +/- 2 deg. C MD 54.25 kN/m XD 54.25 kN/m 2)Tear Strength, ASTM D 5147a)2 in/min. @ 73.4 +/- 3.6 deg. F MD 500 lbf XD 500 lbf b)50 mm/min. @ 23 +/- 2 deg. C MD 2224 N XD 2224 N3)Elongation at Maximum Tensile, ASTM D 5147 a)2 in/min. @ 73.4 +/- 3.6 deg. F MD 8% XD 8%b)50 mm/min. @ 23 +/- 2 deg. C MD 8% XD 8% 4)Low Temperature Flexibility, ASTM D 5147, Passes -30 deg. F (-34 deg. C) END OF SECTION COML Council Packet 6-10-25, Page 158 of 178 ROOF MEASUREMENT REPORT 11789 Rd. 4 NE, Moses Lake, WA 98837 © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. Report Contents Images......................................1 Length Diagram..........................4 Pitch Diagram.............................5 Area Diagram.............................6 Penetrations Diagram .................7 Notes Diagram ...........................8 Property Info..............................9 Report Summary.......................10 Report Details Date:05/02/2025 Report:64986172 Building:2 Roof Details Total Area: 11,265 sq ft Total Roof Facets: 10 Predominant Pitch: 1/12 Number of Stories: <=1 Total Ridges/Hips: 26 ft Total Valleys: 144 ft Total Rakes: 0 ft Total Eaves: 113 ft Total Penetrations: 41 Total Penetrations Perimeter: 399 ft Total Penetrations Area: 323 sq ft Contact Us Contact:Drew Wright Company: The Garland Company, Inc. Address:3800 East 91st Cleveland OH 44105 Phone:208-899-5508 xcxc Measurements provided by www.eagleview.com www.eagleview.com/Guarantee.aspx In this 3D model, facets appear as semi-transparent to reveal overhangs. COML Council Packet 6-10-25, Page 159 of 178 ROOF MEASUREMENT REPORT REPORT IMAGES © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 1 The following aerial images show different angles of this structure for your reference. Top View COML Council Packet 6-10-25, Page 160 of 178 ROOF MEASUREMENT REPORT REPORT IMAGES © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 2 North View East View COML Council Packet 6-10-25, Page 161 of 178 ROOF MEASUREMENT REPORT REPORT IMAGES © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 3 South View West View COML Council Packet 6-10-25, Page 162 of 178 ROOF MEASUREMENT REPORT LENGTH DIAGRAM © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 4134671813 2 2 182229221318 211767 2 7 1422+672614 6363+6+62121S N W E©2025 Eagle View Technologies, Inc., All Rights Reserved.Total Line Lengths:Ridges = 0 ft Valleys = 144 ft Flashing = 90 ft Eaves = 113 ft Hips = 26 ft Rakes = 0 ft Step flashing = 72 ft Parapets = 361 ft Note: This diagram contains segment lengths (rounded to the nearest whole number) over 5 feet. In some cases, segment labels have been removed for readability. Plus signs preface some numbers to avoid confusion when rotated (e.g. +6 and +9). COML Council Packet 6-10-25, Page 163 of 178 ROOF MEASUREMENT REPORT AREA DIAGRAM © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 6 291 10081 161 18 115 110 115 74 114 185 S N W E©2025 Eagle View Technologies, Inc., All Rights Reserved.Total Area = 11,265 sq ft, with 10 facets. Note: This diagram shows the square feet of each roof facet (rounded to the nearest foot). The total area in square feet, at the top of this page, is based on the non-rounded values of each roof facet (rounded to the nearest square foot after being totaled). COML Council Packet 6-10-25, Page 164 of 178 ROOF MEASUREMENT REPORT PENETRATIONS © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 7 1 2 3 4 56 7 8 9 23 24 2510 26 22 11 12 13 14 15 17 27 16 1819 20 21 40 28 39 38 37 29 30 41 31 32 34 33 35 36 S N W E©2025 Eagle View Technologies, Inc., All Rights Reserved.Penetrations Notes Diagram Penetrations are labeled from smallest to largest for easy reference. Total Penetrations: 41 Total Penetrations Area: 323 sq ft Total Penetrations Perimeter = 399 ft Total Roof Area Less Penetrations = 10,942 sq ft Note: Any measured penetration smaller than 3x3 feet may need field verification. Accuracy is not guaranteed. The total penetration area is not subtracted from the total roof area. COML Council Packet 6-10-25, Page 165 of 178 ROOF MEASUREMENT REPORT Property Info © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 9 Property Location Longitude = -119.2410072 Latitude = 47.1440241 Online map of property: http://maps.google.com/maps?f=g&source=s_q&hl=en&geocode=&q= 11789+Rd.+4+NE,Moses+Lake,WA,98837 Property Info Year Built: Effective Year Built: * *. Notes This was ordered as a commercial property. There were no changes to the structure in the past four years. COML Council Packet 6-10-25, Page 166 of 178 ROOF MEASUREMENT REPORT REPORT SUMMARY © 2008-2025 Eagle View Technologies, Inc. and Pictometry International Corp. – All Rights Reserved – Covered by one or more of U.S. Patent Nos. 8,078,436; 8,145,578; 8,170,840; 8,209,152; 8,515,125; 8,825,454; 9,135,737; 8,670,961; 9,514,568; 8,818,770; 8,542,880; 9,244,589; 9,329,749. Other Patents Pending. 10 S N W E©2025 Eagle View Technologies, Inc., All Rights Reserved.Below is a measurement summary using the values presented in this report. Lengths, Areas and Pitches Ridge .....................................................0 ft (0 Ridges) Hips.........................................................26 ft (2 Hips) Valleys................................................144 ft (6 Valleys) Rakes*....................................................0 ft (0 Rakes) Eaves/Starter**....................................113 ft (9 Eaves) Drip Edge (Eaves + Rakes).................113 ft (9 Lengths) Parapet Walls...................................361 ft (10 Lengths) Flashing..............................................90 ft (3 Lengths) Step Flashing.......................................72 ft (4 Lengths) Total Area ..................................................11,265 sq ft Total Penetrations Area....................................323 sq ft Total Roof Area Less Penetrations................10,942 sq ft Total Penetrations Perimeter.................................399 ft Predominant Pitch..................................................1/12 *Rakes are defined as roof edges that are sloped (not level). ** Eaves are defined as roof edges that are not sloped and level. Total Roof Facets = 10 Areas per Pitch Roof Pitches Area (sq ft) % of Squares 0/12 1/12 2/12 383.1 10426.0 454.9 3.4%92.6%4% The table above lists each pitch on this roof and the total area and percent (both rounded) of the roof with that pitch. Waste Calculation Table Waste %0%10%12%15%17%20%22% Area (sq ft)11,265 12391.5 12616.8 12954.8 13180.1 13,518 13743.3 Squares 112.6 123.9 126.2 129.5 131.8 135.2 137.4 This table shows the total roof area and squares (rounded up to the nearest decimal) based upon different waste percentages. The waste factor is subject to the complexity of the roof, individual roofing techniques and your experience. Please consider this when calculating appropriate waste percentages. Note that only roof area is included in these waste calculations. Additional materials needed for ridge, hip, valley, and starter lengths are not included. Parapet Calculation Table Wall Height (ft) Vertical Wall Area (sq ft) 1 2 3 4 5 6 7 361 722 1083 1444 1805 2166 2527 This table provides common parapet wall heights to aid you in calculating the total vertical area of these walls. Note that these values assume a 90 degree angle at the base of the wall. Allow for extra materials to cover cant strips and tapered edges. COML Council Packet 6-10-25, Page 167 of 178 LOCAL EXPERTISE, NATIONAL EXPERIENCE. LEARN MORE AT DCI-ENGINEERS.COM April 28, 2025 Josh McPherson Facilities Manager City of Moses Lake PO Box 1579 Moses Lake, WA 98837 Re: Moses Lake Operations Facility Roof Replacement Dear Josh, This letter is in response to the inquiry regarding the structural capacity of the steel framed roof to support a new roofing system for the Moses Lake Operations Facilities for three buildings. DCI has performed a site visit and the structural analysis based on the information provided below: Site Information: · Building #2 → 11789 Rd 4 NE, Moses Lake, WA 98837 · Building #3 → 11789 Rd 4 NE, Moses Lake, WA 98837 · Building #5 → 1303 W Lakeside Dr, Moses Lake, WA 98837 Roof Information: · All roof loading was provided to DCI by Moses Lake Operations group in pounds per square foot (psf). · The different roof loadings compared are as follows: o Option #1 (Leave all layers in place + new system) = 7.2 psf o Option #2 (Removed single ply membrane + new system) = 6.8 psf o Option #3 (Remove single ply membrane and existing gypsum + new system) = 5.6 psf COML Council Packet 6-10-25, Page 168 of 178 LOCAL EXPERTISE, NATIONAL EXPERIENCE. LEARN MORE AT DCI-ENGINEERS.COM Results: ·The z-joists supporting the roof decking was checked for all loading conditions and the demand capacity ration (DCR) is less than 1.0 for any of the three options listed above. ·The girders and columns were checked for all loading conditions. o For the increased loading of the worst case option (one), the DCR increases to 1.10 under gravity loading. o Due to the girders and columns likely being drift controlled in their design with wind loading, it is DCI’s engineering judgement that these structural elements are acceptable with the loading increase. Based on the information noted above, it is acceptable for Moses Lake Operations to move forward with any of the three roof replacement options. Thank you very much for the opportunity to provide structural engineering services to you. If you have any questions, please give us a call at (206) 787-8424. Sincerely, DCI Engineers Harry Rodin III, PE Scott D. Erickson, PE, SE Senior Project Manager Principal 818 Stewart Street 818 Stewart Street Seattle, WA 98101 Seattle, WA 98101 (206) 787-8424 (206) 787-8948 38535STATEOF WASHIN G TONPRO F ESSIONAL ENG I N EERSCOT T D .ERICKS O NS T RUCTURAL ENG IN E E R COML Council Packet 6-10-25, Page 169 of 178 COML Council Packet 6-10-25, Page 170 of 178 ADDENDUM #1 Date: 5/15/2025 Subject: City of Moses Lake - Ops 2 Roof Retrofit Addendum #1 Please see the list of addenda items below: 1. Wind uplift report attached. Follow fastening patterns in drawings package and reference wind up report for zone 1, 2 & 3 layouts. If you have any questions or concerns please let us know. Thank you, Drew Wright Garland (208)899-5508 dwright@garlandind.com COML Council Packet 6-10-25, Page 171 of 178 Date 5/9/2025 TPERKINS 7.6 Sales Rep City State ASCE 7-22 ASD 14.7 psf Gcpi = 0.55 C Gable III 107 mph Zone 1 width =18'-0'' 30 ft Zone 2 width =18'-0'' 80 ft Zone 3 width =6'-0'' 1 :12 Zone 3 length =18'-0'' 4.76 deg = Yes = Notes: Zone Pressures (psf) Wall Perimeter Wall Corner Zone 1 Zone 3 Zone 4 Zone 5 33.0 41.8 22.6 26.5 Parapet ≥ 36" Entire Roof 41.8 Zone 2 Steel Zone Image a =18'-0" 21.3 Deck Type Preliminary Pressure Calculations Zone 1' Drew Wright Project Name City of Moses Lake - Ops #2 Roof Project Moses Lake Roof Pitch (X, Y) Roof Angle WA THE GARLAND COMPANY, INC. HIGH-PERFORMANCE BUILDING ENVELOPE SOLUTIONS 3800 EAST 91ST. STREET · CLEVELAND, OHIO 44105-2197 P. (216) 641-7500 · F. (216) 641-0633 · 800-321-9336 · www.garlandco.com Roof Sections Main Ops #2 Roof Design Code Exposure Category Risk Category Wind Speed Design Roof Height: Minimum Building Width: Base Velocity Pressure Roof Type Edge Zones Notes: COML Council Packet 6-10-25, Page 172 of 178 Date 5/9/2025 Sales Rep City State 107.00 mph 30.00 feet + 3.00 feet =33.00 feet C III 14.94 psf 27.05 psf 56.04 psf ES-1 Tested Coping System 46.9 psf 6 inches 100 psf 16.00 inches 58.7 psf 4.00 inches Maximum Tested Rear Load: Max. Vertical Rear Dim.: Project Data Design Wind Pressure ASCE 7-22 ASD System Description:R-Mer Edge Snap on Coping 16'' x 24 Ga w/ 20 GA Anchor Chairs at 60'' o.c. Maximum Tested Front Load: Max. Vertical Front Dim.: Maximum Tested Top Load: Max. Vertical Width: Metal Edge Eave Height: Exposure Category: Importance Classification: Basic Velocity Pressure: Horizontal Design Pressure: ES-C24-20-60-16 Vert. Design Pressure: Product Designation: Coping Drew Wright Project Name City of Moses Lake - Ops #2 Roof Project Moses Lake Roof Sections Main Ops #2 Roof WA ANSI/SPRI ES-1 COPING PRELIMINARY DESIGN Design Wind Speed: Roof Eave Height: Tallest Parapet: COML Council Packet 6-10-25, Page 173 of 178 Date 5/9/2025 Sales Rep City State 107 mph 30.00 feet + 3.00 feet =33.00 feet C III 14.94 psf 27.05 psf 7.25 inches 45.17 psf 320 psf 7.25 inches Product Designation: Maximum Tested Load: Max. Vertical Face Dim.: ASCE 7-22 ASD System Description:R-Mer Force Fascia 7.25'' x 24 GA w/ RMEBF-700 Base Frame MEA-RMF-Fascia725-Z24 ES-1 Fascia Load ES-1 Tested Fascia System Basic Velocity Pressure: Horizontal Design Pressure: Vertical Face Dimension: Fascia Design Load: Metal Edge Eave Height: Exposure Category: Importance Classification: Design Wind Pressure Project Data Roof Eave Height: Tallest Parapet: Roof Sections Main Ops #2 Roof WA ANSI/SPRI ES-1 FASCIA PRELIMINARY DESIGN Design Wind Speed: Fascia Drew Wright Project Name City of Moses Lake - Ops #2 Roof Project Moses Lake COML Council Packet 6-10-25, Page 174 of 178 Administrative planning document only. Today's Date: All items are tentative and subject to constant change. Jun 24 due dates: PW 6/8, Attorney 6/10; Director 6/13, City Manager 6/16, Final Agenda Noon Wed, 6/18. Standard Public Hearing Notices for July 8 are due June 18 end of day. Date/Time Proceeding Agenda Subject Action Director LF Status City of Moses Lake Agenda Forecast - Jun 12 to Oct 28 #/ltr/pg 6/6/2025 Thurs, Jun 12, 8a - 5p City Council Retreat Day 2 of 2 Huck Fuller Bldg - Grant County Fairgrounds Sat, Jun 21 at 9 am Airshow VIP/Elected Official's Reception RSVP Due June 18 by 3 pm (recur) Mon, Jun 23 at 1 pm Japan Airlines Pilot Memorial Event at Neppel Landing Tue, Jun 24 Public Hearings Western Ave Vacate Ordinance xxxx Motion Ramsey 6:30 PM ""Eastlake Dr Vacate Ordinance xxxx Motion Ramsey Consent Surplus Sleep Center Property Contents <motion>Ramsey ""Abandon Big Bend Community College Sewer Main <motion>Baltzell start 5-20 ""Abandon Big Bend Community College Water Main <motion>Baltzell start 5-20 Old Business Sleep Center Closure Transition Plan Motion Ramsey ""Regulations for Narcan on City Property Ordinance xxxx Motion Kenison ""Graffiti Regulations Amendment Ordinance xxxx Motion Ramsey ""Extra Territorial Development Agreement - Moses Pointe Motion Baltzell ""Extra Territorial Development Agreement - Paradise Point Motion Baltzell ""Extra Territorial Agreement Policy Res or Ord Motion Baltzell New Business Award "Seal Coat Project - 2025" (GC2025-240)Motion Baltzell start 6-6 ""Camping Regulations Amendment Ordinance xxxx Motion Sands Admin pg Well 29 PFAS Treatment Options Technical Memo Baltzell start 6-6 Council pg Mayor - Sister City Student Exchange Fundraiser (recur) Tue, Jul 8 Consent City Council Retreat Report and Goals <motion>Karlinsey 6:30 PM Old Business Water Conservation Education Data Discussion Baltzell (WRC) New Business Staff Springfest Event Data Coutts ""pg Budget Guidelines Memo (included in packet)Prentice (recur) COML Council Packet 6-10-25, Page 175 of 178 Administrative planning document only. Today's Date: All items are tentative and subject to constant change. Jun 24 due dates: PW 6/8, Attorney 6/10; Director 6/13, City Manager 6/16, Final Agenda Noon Wed, 6/18. Standard Public Hearing Notices for July 8 are due June 18 end of day. Date/Time Proceeding Agenda Subject Action Director LF Status City of Moses Lake Agenda Forecast - Jun 12 to Oct 28 #/ltr/pg 6/6/2025 Tue, Jul 15 at 6:30 p.m.State Legislative Process Workshop - Briahna Murray, GTH <2026 Funding Requests> Tue, Jul 22 Presentations Mary Cunnington Proclamation Coutts/Burke 6:30 PM ""DMLA Main St Tax Annual Report - Mallory Miller, Executive Director (recur) Consent Airport Capital Improvement Plan <motion>Baltzell (recur) Old Business Water Conservation Education Data Discussion Baltzell New Business Staff Crime Statistics Annual Report Sands (recur) ""pg 2nd Quarter Financial Report Prentice (recur) ""Schedule Budget Workshop on a Saturday in October Prentice (recur) Thurs, July 31 at 6 pm AGCCT Location: tbd RSVP Due Mmm dd Tue, Aug 12 POST NOTICE OF CANCELLED MEETING Tue, Aug 26 Study Session - 6 pm Grant County Trends 2024 - Dr. Patrick Jones, EWU change to 5:30??(recur) x Presentation Grant County Economic Development Council - Brant Mayo, Executive Director Consent Old Business New Business Sept 01 B&C Admins Email list for those seeking reappointment for terms expiring Dec 31 Due Oct 1 (recur) Tue, Sep 9 Presentation Childhood Cancer Month Proclamation Angel Ledesma, CBCF Executive Director(recur) 6:30 PM Consent Old Business Garbage Rate Adjustment Fee Schedule Res xxxx <motion>Prentice (recur) New Business Staff Lakeside Disposal Contract CPI effective Sept 1 Prentice (recur) COML Council Packet 6-10-25, Page 176 of 178 Administrative planning document only. Today's Date: All items are tentative and subject to constant change. Jun 24 due dates: PW 6/8, Attorney 6/10; Director 6/13, City Manager 6/16, Final Agenda Noon Wed, 6/18. Standard Public Hearing Notices for July 8 are due June 18 end of day. Date/Time Proceeding Agenda Subject Action Director LF Status City of Moses Lake Agenda Forecast - Jun 12 to Oct 28 #/ltr/pg 6/6/2025 Tue, Sep 23 Presentation Hispanic Heritage Month Proclamation (recur) 6:30 PM Consent Set 2026 Property Tax/Budget Public Hearings **<motion>Prentice (recur) Old Business New Business Staff Tue, Oct 14 Presentation 6:30 PM Consent Transportation Benefit District Annual Report <motion>Baltzell (recur) Old Business New Business Water-Sewer Capital Facilities Plan Update Motion Baltzell (recur) Staff AWC Legislative Priorities Motion Karlinsey (recur) Tue, Oct 28 Presentations Native American Heritage Month Proclamation (recur) 6:30 PM ""Veteran's Day Proclamation (recur) Public Hearings Property Tax Levy Resolution xxxx Motion Prentice (recur) ""20xx Budget Ordinance - Public Hearing 1 of 2 1st Pres Prentice (recur) Consent Old Business New Business Lodging Tax Application Approvals Motion Coutts (recur) Staff pg 3rd Quarter Financial Report (include in packet)Prentice (recur) Future Items not assigned a meeting date. 5:30 start Study Session Stormwater Rate Structure Presentation (FCS Presenting?)Baltzell COML Council Packet 6-10-25, Page 177 of 178 Administrative planning document only. Today's Date: All items are tentative and subject to constant change. Jun 24 due dates: PW 6/8, Attorney 6/10; Director 6/13, City Manager 6/16, Final Agenda Noon Wed, 6/18. Standard Public Hearing Notices for July 8 are due June 18 end of day. Date/Time Proceeding Agenda Subject Action Director LF Status City of Moses Lake Agenda Forecast - Jun 12 to Oct 28 #/ltr/pg 6/6/2025 Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection Presentation 13th District Legislators (post session updates) Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett Presentation Semi quincentennial Commemoration Proclamation Museum and Tourism Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB Consent Accept Lakemont Planned Development Deeds <motion>Ramsey Consent Fee Schedule Amendment Resolution xxxx <motion>Prentice Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>City Manager Consent Simplot Rope Rescue Contract <motion>Ganz Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24) Old Bus Private Property Burn Regulations Ordinance xxxx Motion Ganz Old Bus Stormwater Rate Structure Ordinance xxxx Motion Baltzell Old Bus WSDOT Adminstrative Settlement Policy Resolution 4008 Motion Baltzell New Bus/Old Bus Airport Operations Manual Update 1st Pres/MotionBaltzell New Bus/Old Bus Building Permit Recovery Fund Ordinance 1st Pres/MotionRamsey New Bus/Old Bus Comprehensive Plan Amendment Docket 1st Pres/MotionRamsey New Bus/Old Bus Employee Handbook Update Resolution 1st Pres/MotionSpringer (recur) New Bus/Old Bus Water General Plan Update (Prior to W/S Rate Study)1st Pres/MotionBaltzell New Bus 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur) New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell New Bus Employee Unions Agreement Fire - CBUA IAFF Motion Springer New Bus Federal Lobbyist Agreement (following RFP process)Motion Baltzell New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm) New Bus New Cingular Lease Amendment Motion Baltzell New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice COML Council Packet 6-10-25, Page 178 of 178 Council Agenda Bill To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Rob Karlinsey, City Manager 31922 Brian Baltzell, Public Works Director Public Works 6/10/2025 Consent Agenda Wastewater SDC Reduction for Stand Alone Fire Suppression Systems City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to adopt the attached ordinance amending section 3.62.020 of the City of Moses Lake Municipal Code titled, "Sewer System Development Charges". 3.62.020 SDC fire suppression exception.docx 32.14KB At the May 27, 2025, City Council meeting, council approved a reduced sewer system development charge. Staff worked with legal counsel to draft an ordinance to amend section 3.62.020 of the Moses Lake Municipal Code to include an additional exception that states: "Sewer system development charges shall be reduced by 95% of the normal fees for water meters installed with a dedicated purpose of supplying water to water storage tanks dedicated for fire suppression purposes only as defined in MLMC 13.12.100(B)." The 95% fee reduction for the specified meter use will take affect five days after the ordinance is passed and published. Options and Results Adoption of the ordinance will allow staff to charge the reduced fee amount, in the applicable scenario, five days after passage and publication. COML 6-10-25 Packet Addendum, Page 179 of 182 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. Staff will continue to apply the municipal code as written and adopted. COML 6-10-25 Packet Addendum, Page 180 of 182 ORDINANCE NO. 3069 AN ORDINANCE AMENDING SECTION 3.62.020 TITLED “SEWER SYSTEM DEVELOPMENT CHARGES” OF THE CITY OF MOSES LAKE MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Amended. Section 3.62.020 of the Moses Lake Municipal Code titled “Sewer System Development Charges” is amended as follows: 3.62.020 Sewer System Development Charges: A system development charge (SDC) shall be assessed in accordance with the adopted fee schedule on all properties that connect to the City’s sewer system. The charge shall be paid prior to discharging into the City’s sewer system. The charge shall be shown on the Utility Service Request form. For properties with multiple water services, the sewer system development charges shall be paid for each water service. ; except that Exceptions: 1.Ssewer system development charges are not due for irrigation only water services. 2. Sewer system development charges shall be reduced by 95% of the normal fees for water meters installed with a dedicated purpose of supplying water to water storage tanks dedicated for fire suppression purposes only as defined in MLMC 13.12.100(B). Section 2. Severability. The provisions of this ordinance are declared to be separate and severable. If any clause, sentence, paragraph, subdivision, section, subsection or portion of this ordinance, or the application thereof to any person or circumstance, is held to be invalid, it shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized by the Moses Lake City Council to make necessary clerical corrections to this ordinance including, but not limited to, the correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers, and any references thereto which do not change the substantive meaning of the ordinance. Section 4. Effective Date: This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. ADOPTED by the City Council of the City of Moses Lake, Washington and signed by its Mayor on June 10, 2025. COML 6-10-25 Packet Addendum, Page 181 of 182 Page 2 of 2 ____________________________________ Dustin Swartz, Mayor ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Debbie Burke, City Clerk Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Lombardi Skaug Vote: Date Published: June 16, 2025 Date Effective: June 21, 2025 COML 6-10-25 Packet Addendum, Page 182 of 182